Accounting Assistant

Description:
Local Candidates Only - Hybrid Role
Department: Department of Animal Resources
Worksite: 1540 Alcazar Street, CHP 234, Los Angeles, CA 90033
Role Type: Temporary, hybrid
Number of Openings: 1
Candidates: Local candidates only

Start Date: Dec 2, 2026 associated leave-of-absence date
Duration End Date: March 31, 2027.
Chance to Extend: Department will assess as we near closer to the return date of the LOA

Work Schedule:
Hours: 37.5 hours per week
Schedule: Monday through Friday, 7:30 a.m.4:00 p.m. Pacific Time
Lunch: 12:001:00 p.m.
Work arrangement: Onsite during initial training, transitioning to hybrid after training is completed
Regular onsite days after training: Tuesdays and Thursdays
The hybrid schedule is flexible and subject to change.
A laptop will be provided.

Position Summary:
The s Department of Animal Resources is seeking a reliable, dependable, self-motivated, and responsible Administrative Budget Assistant.
The Administrative Budget Assistant will support the Senior Operations Manager by performing a variety of accounting and administrative duties, including processing financial transactions, reconciling invoices and vendor statements, supporting accounts payable and accounts receivable activities, and maintaining accurate financial records.
The Department of Animal Resources takes pride in providing optimal care for animals housed at  for biomedical research and teaching purposes.

Required Qualifications:
Knowledge of accounting principles, financial transactions, accounts payable and accounts receivable, and accurate recordkeeping.
Experience reconciling invoices and vendor statements, processing payments and credits, and resolving discrepancies.
Ability to use bookkeeping or accounting applications, databases, and spreadsheets to process transactions and maintain financial records.
Education: Associates degree, or a combination of education and experience equivalent to the minimum education requirement.

Preferred Qualifications:
Experience working with university accounting systems or financial processes, policies, and controls in a university or academic research environment.
Experience processing purchase requisitions, invoices, credits, and other financial transactions in Workday or a comparable system.
Ability to assist with research-related financial records and respond effectively to internal and external financial questions.

Key Responsibilities:
Assist with the preparation, monitoring, and reconciliation of the departments billing system for collecting revenue from services provided to researchers.
Process financial transactions in Workday and department software, including purchase requisitions, invoices, credits, and other billable transactions.
Reconcile vendor statements and process invoices for payment.
Support accounts payable and accounts receivable activities, ensuring accurate and timely processing.
Monitor departmental billing and assist with resolving financial discrepancies.
Maintain accurate financial records and related documentation.
Provide administrative support, including document management and correspondence with researchers.
Assist with audits and respond to internal and external financial inquiries.
Perform other related duties as assigned or requested.

CORE
Background
Social Security Trace
7 year worked and lived found by SSN
County Criminal F&M - 7 year
Federal Criminal - 7 year
Widescreen Plus National Criminal Search
National Sex Offender Registry
Application
Temporary Work Agreement
Harassment & Discrimination Pamphlet

ON CAMPUS
COVID VACCINATION REQUIREMENTS: Not required however strongly recommended. Masks Optional.
FLU VACCINATION REQUIREMENTS DURING SEASON 11/1 - 4/30.  Not required however strongly recommended. Masks Optional.
Qualified Applicants with arrest or Conviction records will be considered for Employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act