Accounting Clerk

Job Description

Our client is seeking a detail-oriented Accounting Clerk to support its Accounts Payable team. This individual will be responsible for processing high-volume invoices, validating payment requests, resolving discrepancies, and ensuring accurate and timely payments to vendors.

The ideal candidate will have hands-on accounts payable experience, strong attention to detail, and the ability to manage multiple priorities in a fast-paced accounting environment.

Key Responsibilities:

• Process and validate high volumes of accounts payable invoices, ensuring accurate coding, approvals, and timely payment processing.

• Perform three-way matching of purchase orders, invoices, and receiving documentation to verify accuracy and resolve discrepancies.

• Process both purchase order (PO) and non-PO invoices, ensuring proper authorization and compliance with company policies.

• Review, validate, and manage electronic invoices and vouchers using OpenText Capture Center, Document Capture Management (DCM), PeopleSoft, and ImageQuest.

• Investigate and resolve invoice exceptions, payment holds, pricing discrepancies, insufficient funds, closed projects, and approval routing issues.

• Reconcile vendor statements, research outstanding balances, and coordinate with internal departments and external vendors to resolve payment issues.

• Review and process full or partial vendor credits, ensuring accurate pricing adjustments and account balances.

• Verify sales and use tax calculations and assist with tax accruals and Form 1099 reporting.

• Support month-end closing activities, including invoice accruals, account reconciliations, and outstanding payment reviews.

• Audit payment requests and employee expense reports to ensure accuracy, proper documentation, and compliance with company policies.

• Identify opportunities to improve invoice processing efficiency, maximize available payment discounts, and reduce processing errors.

• Provide backup support to other Accounts Payable team members and assist with general administrative duties as needed.

Required Qualifications:

• Previous experience in accounts payable, accounting support, invoice processing, or a related financial operations role.

• Experience processing and reviewing invoices, including purchase order (PO) and non-PO transactions.

• Understanding of three-way matching, invoice coding, payment approvals, and vendor reconciliation processes.

• Ability to research and resolve invoice discrepancies, payment exceptions, and vendor inquiries.

• Proficiency with accounting software, ERP systems, and Microsoft Office applications, particularly Excel.

• Strong attention to detail and accuracy when handling financial transactions and documentation.

• Excellent organizational and time-management skills, with the ability to prioritize tasks and meet deadlines in a high-volume environment.

• Strong written and verbal communication skills, with the ability to work effectively with vendors and internal stakeholders.

• Ability to work independently and collaboratively in an onsite team environment.