Accounting Office Manager

Overview

Under the direction of the VP, Corporate Controller, the Accounting Office Manager is responsible for the centralized AP function for the company as well as assisting in AR and AP responsibilities for the parent entity. Additionally, this person will oversee the office management of our North Palm Beach office. This is a full-time in office position that is required to be in office Monday through Friday.

Responsibilities:

Office Management Responsibilities:

• Receive and welcome visitors.
• Provide administrative services for the CEO and Chairman. 
• Work with building and IT vendor staff to address facilities concerns (repairs, internet availability, etc.).
• Take lead on maintaining the office environment by ordering supplies and ensuring the professional appearance of the office. 
• Provide additional operational and project support as needed.

Accounting Responsibilities:

• Lead the Centralized AP function, ensuring checks are processed timely and accurately for 60+ communities.
• Manage the Positive Pay upload process for check runs and facilitate the positive pay requirements for multiple bank accounts.
• Create and manage invoices (i.e. benefit invoices) and designated accounts payable posts.
• Close accounting records monthly including working with designated departments leads to code transactions appropriately.
• Administer the Wells Fargo Purchase card program, to include but not limited to, issuing new cards, cancelling cards, setting and making temporary credit limit changes and maintaining a spreadsheet of all current and closed accounts, along with reconciling and preparing month end journal entries for the Wells Fargo Purchase card
• Reconcile and allocate corporate AMEX card usage.
• Processing and entering employee expense reimbursements.
• Maintain and monitor Wells Fargo and Expense reports mailboxes.
• Actively participate in the month end bill backs to the communities.
• Participate in the treasury management duties as requested/required.
• Support auditors by producing necessary reports and documents.
• Manage and or coordinate the Vendor Setup in Sage.
• Assist in financial reporting and analysis as needed.
• Flexibility to help in other areas as needed with direction and support of the accounting and finance team.