Accounting Operations Specialist

Olathe Fleet Solutions | Olathe, KS

Schedule: Monday-Friday, 9:00 AM-6:00 PM
Job Type: Full-Time, On-Site

Join the Olathe Fleet Solutions Team!

Are you an accounting professional who enjoys building vendor relationships, solving billing issues, and keeping financial operations running smoothly? Olathe Fleet Solutions is looking for an Accounting Operations Specialist to serve as a key contact for vendors while supporting Accounts Payable and Accounts Receivable activities.

In this role, you'll manage vendor invoices, customer billing, account reconciliations, and day-to-day accounting functions while working closely with departments across the business. If you thrive in a fast-paced environment and take pride in accuracy, organization, and customer service, we'd love to hear from you.

Please Note: This is not an entry-level accounting position. Qualified candidates should have previous experience with Accounts Payable, Accounts Receivable, invoice processing, account reconciliations, and QuickBooks.

What You'll Do

• Serve as a primary point of contact for vendor billing inquiries and account maintenance
• Process Accounts Payable invoices and ensure timely and accurate payment of vendor obligations
• Generate and distribute customer invoices while supporting Accounts Receivable activities
• Review, adjust, and reconcile billing records for accuracy
• Maintain customer, vendor, and financial records
• Research and resolve billing discrepancies and payment issues
• Assist with bank and credit card reconciliations
• Prepare and enter journal entries as needed
• Maintain accurate financial information within QuickBooks and Salesforce
• Support daily accounting and administrative operations

What We're Looking For

• Previous experience in Accounts Payable, Accounts Receivable, accounting, bookkeeping, or billing
• Hands-on QuickBooks experience is required
• Experience processing vendor invoices and customer billing
• Working knowledge of account reconciliations and general accounting principles
• Ability to identify discrepancies, research issues, and implement solutions
• Experience working directly with vendors and customers regarding billing matters
• Salesforce experience preferred but not required
• Strong attention to detail, organizational skills, and accuracy
• Excellent communication and problem-solving skills
• Ability to work independently while collaborating effectively with a team

Benefits

• Health, Dental, and Vision Insurance
• Company-Paid Life Insurance
• 401(k) with Company Match
• No Weekends
• Paid Personal Days
• Paid Vacation
• Paid Holidays
• Paid Volunteer Day
• Employee Vehicle Discounts
• RV Rental and Purchase Discounts
• Discounts on Products and Services

Olathe Fleet Solutions is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other characteristic protected by federal, state, or local law.