Accounting Supervisor

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The Executive Office of Housing and Livable Communities (EOHLC) is seeking an Accounting Supervisor/Accountant V in the Office of Administration & Finance/Rental Assistance!

AGENCY MISSION:

The Executive Office of Housing and Livable Communities (EOHLC) is responsible for building more homes and lowering housing costs across the Commonwealth through partnerships with municipalities, housing authorities, and community stakeholders.

OVERVIEW

The Accounting Supervisor provides support to the Rental Assistance Finance Manager in the financial management and compliance of its federal programs and initiatives. Primary tasks include the administration of fiscal grant management of federal and state programs, initiatives and fiscal monitoring of all federal programs and state programs. In addition, the Accounting Supervisor provides support to the Finance Manager in budgeting, accounting/reporting, maintenance of compliance and internal control standards of the division's programs, acts as Massachusetts Management Accounting and Reporting System (MOSAIC) liaison with Executive Office of Housing and Livable Communities (EOHLC) Office for Administration and Finance (OAF), provides technical assistance to staff on MOSAIC-related issues, and conducts sub-grantee monitoring.

The supervisor oversees the management of EOHLC's Voucher Management System and the financial application, Yardi, MRVP/R.A.P.S Database, Fed-VPS (Fed-Voucher Payment System) that Rental Assistance uses to manage the advances made to our sub-recipients. The Accounting Supervisor works closely with the Division's program supervisors and assists them with contract preparation, submission and review.

DUTIES AND RESPONSIBILITIES (NOT ALL INCLUSIVE):

1. Technical Assistance:

• Provides technical assistance to assigned programs. Examples include federal program such as Moving to Work (MTW), Family Unification Program (FUP), Veteran Affair Supportive Housing (VASH), Five Year Mainstream (MS5), Emergency Housing Vouchers (EHV), Moderate Rehabilitation (MRB) , Foster Youth To Independence (FYI), Stability Vouchers (STV), Massachusetts Rental Voucher Program (MRVP), Alternative Housing Voucher Program (AHVP) Department of Mental Health Vouchers (DMH). Participates and speaks on fiscal issues at trainings held by program staff.
• Provides general technical assistance to division staff on universal requisitions, travel reimbursements, and other general accounting procedures and policies.

2. Evaluation:

• Evaluates assigned grantees for financial compliance and ability to expend funds in a timely manner through review and analysis of various financial documents including but not limited to quarterly reports, budget amendments, drawdown requests, Single Audit and close out reports, etc. Issue letters of findings and recommendations where applicable and follow up appropriately. Process payment vouchers.

3. Support/Assist:

• Provides support to the Finance Manager in establishing the division's annual spending plan, maintain division's program budgets/amendments and the disbursements of funds in MOSAIC, Yardi, Line of Credit Control System (LOCCS) and Fed-VPS (Fed-Voucher Payment System, MRVP/R.A.P.S Database.
• Act as liaison with Office for Administration and Finance (OAF) on error resolution, issues, documentation, etc.
• Provides support to the Finance Manager and division program managers on issues relating to the agency''s annual Single Audit or program monitoring that are conducted annually for all subrecipients.
• Assists the Finance Manager with the Financial Data Schedule (FDS) Annual Reporting, provides documentation and necessary Commonwealth Information Warehouse (CIW) reports for the FDS report. Assists with the Schedule of Expenditures of Federal Awards (SEFA) reconciliation and maintains the Division's Operating Statement.

4. Supervision & Coverage:

• The Accounting Supervisor provides guidance and supervision to one direct report.
• They oversee the activities of the Section 8 special fee accountant consultant and coordinate the relationship with our auditors.
• All division fiscal/accounting staff receive and provide cross training and gain knowledge of other division programs to provide coverage due to funding increases/decreases with the division''s programs, and staff vacancies.

5. Review & Analysis:

• Analyzes various financial documents and reports to determine auditee risk status.
• Conducts on site and desktop reviews of assigned grantees or oversees monitoring of sub-grantees performed by division accountants.
• Recommends corrective actions and follows through until all issues are resolved.
• Coordinates the annual monitoring process of assigned programs.

6. Contracts:

• Ensures that sufficient funds are available in MOSAIC. Assists program employees with contract preparation. Reviews contracts and prepares payment documents for approval by Finance Manager. Resolves issues with sub-recipients and vendors.

PREFERRED QUALIFICATIONS:

• Knowledge of the Housing Choice Voucher (HCV) program/fiscal regulations, Federal Regulations, State Comptroller regulations (MOSAIC), and auditing.
• Ability to analyze complex budgets, administrative issues, and make recommendations regarding relevant procedures.
• Excellent written and verbal skills.
• Customer service-focused.
• Ability to effectively and efficiently handle multiple assignments and prioritize tasks.
• Five years' experience with HCV programs is preferred, specifically the financial management standards of federal programs.
• Strong knowledge of MOSAIC and federal cash management regulations.
• Budget preparation/analysis skills.
• Proficiency with Microsoft office suite including Outlook, Excel, Access, Word, PowerPoint, etc.

COMMENTS:

Please upload resume and cover letter.

This position would be expected to follow a hybrid model of reporting to work that combines in-office workdays and work from home days, as needed.

Salary placement is determined by years of experience and education directly related to the position and the Human Resources Division's Recruiting Guidelines. In the case of a promotional opportunity, the salary provisions of the applicable collective bargaining agreement will apply to placement within the appropriate salary range.

Education, licensure and certifications will be verified in accordance with the Human Resources Division's Hiring Guidelines. Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth's website.

'',''!*!

The Executive Office of Housing and Livable Communities (EOHLC) is seeking an Accounting Supervisor/Accountant V in the Office of Administration & Finance/Rental Assistance!

AGENCY MISSION:

The Executive Office of Housing and Livable Communities (EOHLC) is responsible for building more homes and lowering housing costs across the Commonwealth through partnerships with municipalities, housing authorities, and community stakeholders.

OVERVIEW

The Accounting Supervisor provides support to the Rental Assistance Finance Manager in the financial management and compliance of its federal programs and initiatives. Primary tasks include the administration of fiscal grant management of federal and state programs, initiatives and fiscal monitoring of all federal programs and state programs. In addition, the Accounting Supervisor provides support to the Finance Manager in budgeting, accounting/reporting, maintenance of compliance and internal control standards of the division's programs, acts as Massachusetts Management Accounting and Reporting System (MOSAIC) liaison with Executive Office of Housing and Livable Communities (EOHLC) Office for Administration and Finance (OAF), provides technical assistance to staff on MOSAIC-related issues, and conducts sub-grantee monitoring.

The supervisor oversees the management of EOHLC's Voucher Management System and the financial application, Yardi, MRVP/R.A.P.S Database, Fed-VPS (Fed-Voucher Payment System) that Rental Assistance uses to manage the advances made to our sub-recipients. The Accounting Supervisor works closely with the Division's program supervisors and assists them with contract preparation, submission and review.

DUTIES AND RESPONSIBILITIES (NOT ALL INCLUSIVE):

1. Technical Assistance:

• Provides technical assistance to assigned programs. Examples include federal program such as Moving to Work (MTW), Family Unification Program (FUP), Veteran Affair Supportive Housing (VASH), Five Year Mainstream (MS5), Emergency Housing Vouchers (EHV), Moderate Rehabilitation (MRB) , Foster Youth To Independence (FYI), Stability Vouchers (STV), Massachusetts Rental Voucher Program (MRVP), Alternative Housing Voucher Program (AHVP) Department of Mental Health Vouchers (DMH). Participates and speaks on fiscal issues at trainings held by program staff.
• Provides general technical assistance to division staff on universal requisitions, travel reimbursements, and other general accounting procedures and policies.

2. Evaluation:

• Evaluates assigned grantees for financial compliance and ability to expend funds in a timely manner through review and analysis of various financial documents including but not limited to quarterly reports, budget amendments, drawdown requests, Single Audit and close out reports, etc. Issue letters of findings and recommendations where applicable and follow up appropriately. Process payment vouchers.

3. Support/Assist:

• Provides support to the Finance Manager in establishing the division's annual spending plan, maintain division's program budgets/amendments and the disbursements of funds in MOSAIC, Yardi, Line of Credit Control System (LOCCS) and Fed-VPS (Fed-Voucher Payment System, MRVP/R.A.P.S Database.
• Act as liaison with Office for Administration and Finance (OAF) on error resolution, issues, documentation, etc.
• Provides support to the Finance Manager and division program managers on issues relating to the agency''s annual Single Audit or program monitoring that are conducted annually for all subrecipients.
• Assists the Finance Manager with the Financial Data Schedule (FDS) Annual Reporting, provides documentation and necessary Commonwealth Information Warehouse (CIW) reports for the FDS report. Assists with the Schedule of Expenditures of Federal Awards (SEFA) reconciliation and maintains the Division's Operating Statement.

4. Supervision & Coverage:

• The Accounting Supervisor provides guidance and supervision to one direct report.
• They oversee the activities of the Section 8 special fee accountant consultant and coordinate the relationship with our auditors.
• All division fiscal/accounting staff receive and provide cross training and gain knowledge of other division programs to provide coverage due to funding increases/decreases with the division''s programs, and staff vacancies.

5. Review & Analysis:

• Analyzes various financial documents and reports to determine auditee risk status.
• Conducts on site and desktop reviews of assigned grantees or oversees monitoring of sub-grantees performed by division accountants.
• Recommends corrective actions and follows through until all issues are resolved.
• Coordinates the annual monitoring process of assigned programs.

6. Contracts:

• Ensures that sufficient funds are available in MOSAIC. Assists program employees with contract preparation. Reviews contracts and prepares payment documents for approval by Finance Manager. Resolves issues with sub-recipients and vendors.

PREFERRED QUALIFICATIONS:

• Knowledge of the Housing Choice Voucher (HCV) program/fiscal regulations, Federal Regulations, State Comptroller regulations (MOSAIC), and auditing.
• Ability to analyze complex budgets, administrative issues, and make recommendations regarding relevant procedures.
• Excellent written and verbal skills.
• Customer service-focused.
• Ability to effectively and efficiently handle multiple assignments and prioritize tasks.
• Five years' experience with HCV programs is preferred, specifically the financial management standards of federal programs.
• Strong knowledge of MOSAIC and federal cash management regulations.
• Budget preparation/analysis skills.
• Proficiency with Microsoft office suite including Outlook, Excel, Access, Word, PowerPoint, etc.

COMMENTS:

Please upload resume and cover letter.

This position would be expected to follow a hybrid model of reporting to work that combines in-office workdays and work from home days, as needed.

Salary placement is determined by years of experience and education directly related to the position and the Human Resources Division's Recruiting Guidelines. In the case of a promotional opportunity, the salary provisions of the applicable collective bargaining agreement will apply to placement within the appropriate salary range.

Education, licensure and certifications will be verified in accordance with the Human Resources Division's Hiring Guidelines. Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth's website.

'',''!*!

First consideration will be given to those applicants that apply within the first 14 days.

MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) five years of full-time, or equivalent part-time, professional experience in accounting or auditing, of with at least (B) three years must have been in a supervisory, administrative or managerial capacity or (C) any equivalent combination of the required experience and substitutions below.

Substitutions:

I. An Associate''s degree with a major in accounting, business administration or business management may be substituted for a maximum of one year of the required (A) experience.*

II. A Bachelor''s degree with a major in accounting, business administration or business management may be substituted for a maximum of two years of the required (A) experience.*

III. A Graduate degree with a major in accounting, business administration or business management may be substituted for a maximum of two years of the required (A) experience and one year of the required (B) experience.

• Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

NOTE: Educational substitutions will only be permitted for a maximum of one year of the required (B) experience.

Comprehensive Benefits

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

Want the specifics? Explore our Employee Benefits and Rewards!

An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.

'',''!*!

First consideration will be given to those applicants that apply within the first 14 days.

MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) five years of full-time, or equivalent part-time, professional experience in accounting or auditing, of with at least (B) three years must have been in a supervisory, administrative or managerial capacity or (C) any equivalent combination of the required experience and substitutions below.

Substitutions:

I. An Associate''s degree with a major in accounting, business administration or business management may be substituted for a maximum of one year of the required (A) experience.*

II. A Bachelor''s degree with a major in accounting, business administration or business management may be substituted for a maximum of two years of the required (A) experience.*

III. A Graduate degree with a major in accounting, business administration or business management may be substituted for a maximum of two years of the required (A) experience and one year of the required (B) experience.

• Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

NOTE: Educational substitutions will only be permitted for a maximum of one year of the required (B) experience.

Comprehensive Benefits

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

Want the specifics? Explore our Employee Benefits and Rewards!

An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.

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