Accounts Payable Specialist

OP Specialty Bracing is growing, and we believe our team is the key to our success. We are hiring an Accounts Payable Specialist  to join our team. If you are a motivated, caring individual who wants to make a difference in the lives of children, we encourage you to apply today!

Position Summary:

The Accounts Payable Specialist is responsible for processing and maintaining accurate accounts payable records while ensuring timely and accurate payment of company invoices and expenses. This position plays a critical role in supporting the financial operations of the organization by maintaining strong vendor relationships, ensuring compliance with company policies, and assisting with month-end accounting activities.

The ideal candidate is detail-oriented, organized, and able to manage multiple priorities while maintaining a high degree of accuracy and confidentiality.

Essential Responsibilities:

Accounts Payable Processing:

• Review, verify, and process vendor invoices for accuracy and proper authorization. 

• Match invoices with purchase orders, receipts, and supporting documentation. 

• Enter invoices into the accounting system in a timely and accurate manner. 

• Prepare and process weekly check runs, ACH payments, and wire transfers. 

• Ensure all payments are made according to established terms and deadlines. 

• Monitor accounts to ensure vendors are paid accurately and on time. 

Vendor Management:

• Serve as the primary point of contact for vendor inquiries. 

• Resolve invoice discrepancies and payment issues. 

• Maintain vendor files, W-9 forms, and supporting documentation. 

• Assist with vendor setup and account maintenance. 

Reconciliation & Reporting:

• Reconcile vendor statements and investigate discrepancies. 

• Assist with month-end and year-end closing activities. 

• Maintain accurate accounts, payable records, and reports. 

• Support audits by providing requested documentation and records. 

• Track and report outstanding liabilities and aging payables. 

Administrative Support:

• Maintain organized electronic and physical financial records. 

• Assist with expense report review and reimbursement processing. 

• Support accounting and finance projects as assigned. 

• Collaborate with departments to ensure proper invoice approvals and coding. 

Compliance:

• Ensure compliance with company policies and accounting procedures. 

• Maintain confidentiality of financial and employee information. 

• Follow internal controls and audit requirements. 

Additional Responsibilities:

• Perform all other duties as assigned. 

Education & Experience:

• Minimum of 5 years of accounts payable, bookkeeping, or accounting experience preferred.

• Experience working with accounting software and Microsoft Office. 

• Associate or bachelor's degree in accounting, Finance, or related field preferred. 

• Experience in healthcare, medical device, manufacturing, or multi-location organizations preferred.

• Experience with ERP or accounting systems such as NetSuite, Sage, or similar. 

• Experience with Core Integrator, or similar automated invoice capture system, is a plus

Knowledge, Skills & Abilities:

• Strong attention to detail and accuracy. 

• Excellent organizational and time management skills. 

• Ability to manage multiple priorities and meet deadlines. 

• Strong mathematical and analytical skills. 

• Proficiency in Microsoft Excel, Word, and Outlook. 

• Ability to communicate professionally with vendors and internal stakeholders. 

• Strong problem-solving and reconciliation skills. 

• Ability to maintain confidentiality and handle sensitive financial information. 

Core Competencies:

• Attention to Detail 

• Accountability 

• Organization 

• Financial Accuracy 

• Customer Service 

• Communication 

• Time Management 

• Integrity & Confidentiality 

• Problem Solving 

• Teamwork

*This job description is not intended to be and should not be construed as an all-inclusive list of all the responsibilities and working conditions of the position. While it is intended to accurately reflect the position of activities and requirements, management reserves the right to modify, add or remove duties and assign other duties as necessary   
    

Benefits Offered for Eligible Employees:  

• Medical Insurance 

• Dental Insurance 

• Vision Insurance 

• Long & Short-Term Disability 

• Life Insurance and AD&D 

• Retirement Savings Plan 

• Paid Time Off (PTO) & Holidays 

Equal Opportunity Employer: 

OPSB is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, status as a Vietnam era veteran, special disabled veteran, or other protected veteran in accordance with applicable federal, state and local laws, and any other characteristic protected by law. 

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