Admin Assistant - Senior

UPMC University of Pittsburgh Physicians is hiring a Full-Time Admin Assistant - Senior to help support Pediatric Neurosurgery.

Hours: Monday through Friday, daylight hours. No evenings, weekends, holidays, or on call required!

Location: 4401 Penn Avenue, Pittsburgh

Purpose:

Under general direction, provides varied administrative support of a complex and technical nature to single or multiple department(s or a division.

Responsibilities:

• Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas.

• Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events.

• Plans conferences for department and department head.

• Under general direction, provides varied administrative support to a department or group of professionals.

• May also perform all responsibilities of an Administrative Assistant - Intermediate:

• Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly.

• Maintains various accounting and budgetary records (i.e., completes expense reports.

• May make travel arrangements.

• Develops reports for executive or department.

• Analyzes complex information requests and determines complex trends.

• Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.

• High school diploma or equivalent.

• 5 years experience in an increasingly responsible administrative support role.

• Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software.

• Ability to use applicable MS Suite products.

• Advanced knowledge of business processes and procedures.

• Working knowledge of accounting and financial principles and functions.

• Ability to analyze data.

• Ability to use discretion and independent judgment.

Licensure, Certifications, and Clearances:

• Act 31 Child Abuse Reporting with renewal
• Act 33 with renewal
• Act 34 with renewal
• Act 73 FBI Clearance with renewal

UPMC is an Equal Opportunity Employer/Disability/Veteran