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Admin Assistant

A CRYSTAL GLASS & MIRROR LLC

West Palm Beach, FL

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JOB DETAILS
SKILLS
Administrative Skills, Calendar Management, Communication Skills, Construction, Contract Creation, Credit Cards, Customer Relations, Customer Relationship Management (CRM) Systems, Customer Support/Service, Dental Insurance, Detail Oriented, Establish Priorities, Health Insurance, Housekeeping/Cleaning, Intuit Quickbooks, Microsoft Office, Multitasking, Organizational Skills, Plan Meetings, Proposal Writing, Record Keeping, Resolve Customer Issues, Sales, Sales Support, Telephone Skills, Vision Plan
LOCATION
West Palm Beach, FL
POSTED
30+ days ago
Benefits:
  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

The Front Desk / Administrative Assistant is the first point of contact for our clients and plays a key role in keeping our operations running smoothly. You’ll be responsible for greeting clients, handling calls, preparing proposals, processing payments, scheduling, and providing administrative support across departments.


We are looking for someone who is organized, professional, and experienced in working within a construction office environment. Familiarity with the glass or metal industry is a plus.

NEEDS TO HAVE EXPERIENCE WORKING IN A CONSTRUCTION OFFICE BEFORE!!!! 


Responsibilities


Client Communication & Reception


  • Answer and direct phone calls professionally.
  • Greet and assist walk-in clients with courtesy.
  • Handle general inquiries from clients, vendors, and partners.
Proposals & Documentation


  • Prepare and process customer proposals accurately.
  • Save, track, and file all proposals in company systems.
Payments & Recordkeeping


  • Process customer payments (credit card, check, etc.).
  • Record and track payment activity in company logs/software.
Scheduling


  • Coordinate and schedule appointments for measurements, installations, and service calls.
  • Provide confirmations and updates to clients and internal teams.
Lead Tracking & Sales Support


  • Enter all leads (phone, email, walk-in) into the Lead Tracking Sheet.
  • Maintain daily updates and follow-ups on leads.
  • Collaborate with the sales team to help convert leads into sales.
DocuSign Management


  • Prepare and send contracts through DocuSign.
  • Include acknowledgment forms and confirm receipt.
  • Maintain accurate records of signed contracts.
Office & Administrative Support


  • Assist with filing, organizing, and managing supplies.
  • Support various departments with admin tasks.
  • Keep the front desk area clean and professional.
Qualifications


  • Experience working in a construction office environment is required.
  • Previous administrative, receptionist, or office support experience.
  • Strong communication and customer service skills.
  • Proficient in Microsoft Office and Google Workspace.
  • Experience with DocuSign, QuickBooks, or CRM systems is a plus.
  • Ability to multitask, prioritize, and stay organized in a fast-paced environment.
  • Professional, reliable, and detail-oriented.
What We Offer


  • Competitive pay (based on experience).
  • Full-time schedule, Monday–Friday.
  • Growth opportunities in a fast-expanding company.
  • Supportive and professional work environment.
Benefits


  • 401(k) with company match
  • Health, dental, and vision insurance
  • Paid time off
Experience:


  • Construction office: 1 year (Required)
Job Type: Full-time


Benefits:


  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

About the Company

A

A CRYSTAL GLASS & MIRROR LLC

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