Administrative Aide

Administrative Aide

Salary

$48,900.00 - $70,044.00 Annually

Location

City of West Covina, CA

Job Type

Full Time

Job Number

2026-046

Department

Fire Department

Opening Date

11/10/2026

Closing Date

11/17/2026 11:59 PM Pacific

• Description
• Benefits
• Questions

Description

Job Summary:

Under general supervision, performs a variety of sub-professional, technical, administrative and professional work for a department; assume significant functional responsibilities directly related to the department assigned; conducts special surveys, studies, and analysis, and performs related duties as assigned.

Examples of Duties

Essential Functions

• Respond to employee and public inquiries and complaints; resolve problems or provide required information.
• Prepare, process and perform administrative support duties related to assigned department.
• Assist in the coordination of departmental activities with other City departments, divisions, and with outside agencies.
• Provide basic research assistance to the department assigned.
• Conduct surveys and statistical analysis on department fiscal and operational issues; gather, tabulate and report related data; write reports.
• Write, prepare, and assist in preparation of manuals, reports, publications, and handbooks.
• Conduct field interviews and analyze information.
• Independently compose letters and answer correspondence related to functional responsibilities.
• Represent the City and/or department in the community and at professional meetings.
• May supervise clerical personnel.

Typical Qualifications

Required Knowledge:

Knowledge of research methods procedures and analysis; applicable Federal, State and City laws, rules, and regulations. Ability to operate a variety of office machines including a computer.

Education:

Associate of Arts Degree or equivalent or specialized course work in related field to which assigned.

Experience:

Three years of experience dealing with the public; gathering data, compiling administrative documentation, and writing reports. Municipal experience desirable.

Physical Requirements:

This position also requires extensive and repetitive physical activity involving the arms, wrists, and hands, including writing and using a keyboard. It also requires physical abilities associated with the ability to read, write and communicate in a work environment requiring no extraordinary physical strength or other special physical qualifications.

Supplemental Information

The City of West Covina is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

SELECTION PROCESS Applicants with the strongest background relating to the responsibilities of this position will be invited to participate in the testing process. The successful candidate will be required to pass a background check, Live Scan fingerprinting, and a pre-employment physical examination including a drug screen (for safety sensitive position) at no cost to the candidate.

EMPLOYEE BENEFITS - PART-TIME

PAID SICK LEAVE - After 30 days of employment, will accrue one (1) hour of sick leave for every 30 hours worked, up to a minimum of 3 days or 24 hours of paid sick leave to be provided in a 12-month period.

MEDICARE - The City of West Covina is part of the Public Employees Retirement System (PERS) agency and does not make any contributions towards social security. However, the City does contribute 1.45% of gross salary towards Medicare.

PART-TIME, SEASONAL & TEMPORARY EMPLOYEES DEFERRED COMPENSATION (Retirement Plan)

The City withholds 7.5% of gross salary per pay period on a tax-deferred basis that can be used at separation or towards retirement.

01

Do you have an Associate of Arts Degree or equivalent?

• Yes
• No

02

Do you have three years of experience dealing with the public; gathering data, compiling administrative documentation, and writing reports?

• Yes
• No

03

Which option best describes your proficiency level with Microsoft Excel

• No experience
• Basic:Create basic worksheets; formulas; functions.
• Intermediate: Use advanced formulas; organize tables and worksheets; create and modify charts.
• Advanced: Create and edit macros; conditional formatting; apply data validation criteria.

04

Do you have experience processing payroll for a government/public sector employer?

• Yes
• No

05

Please describe your experience with payroll processing and employee timekeeping, including reviewing and verifying timesheets, tracking employee hours, processing leave requests, resolving discrepancies, and ensuring payroll information is accurate and submitted by established deadlines?

06

Do you have Fire related experience?

• Yes
• No

07

If you answered yes to the above question. Describe your professional experience with the Fire Department. Include a description of your duties and or projects.

08

Do you have Fire Prevention related experience?

• Yes
• No

09

If you answered yes to the above question. Describe your professional experience with Fire Prevention. Include a description of your duties and or projects.

10

I hereby understand and declare that the statements on this supplemental questionnaire are true and complete to the best of my knowledge. As applicable, I hereby authorize the City and/or designees to contact the references listed to verify the information I have supplied. I hereby release from liability all persons and organizations furnishing such information. I understand that the City reserves the right to validate information received on the supplemental questionnaire and that I will be subject to disqualification and/or termination if any statement in this supplemental questionnaire is found to be untrue or determined to be misleading.

• Yes
• No

Required Question

Employer City of West Covina

Address 1444 W. Garvey Avenue South

West Covina, California, 91790

Website http://westcovina.org