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Administrative Support Jobs in Olympia, WA

Administrative Assistant 1 (AA1) - South Bend

State of Washington

Olympia, WA

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JOB DETAILS
SALARY
$41,940–$55,836 Per Year
SKILLS
Accounting, Administrative Skills, Adobe Product Family, Aged Care, Background Investigation, Bookkeeping, Calendar Management, Child Protection/Welfare, Childcare, Collective Bargaining, Communication Skills, Community and Social Services, Compensation and Benefits, Copying Machines, Cross-Functional, Customer Relations, Customer Support/Service, Data Entry, Detail Oriented, Diversity, Document Scanners, Driver's License, E Programming Language, Editing, Employee Benefits, Establish Priorities, Facebook, Fax Machines, File Maintenance, Fleet Management, Flexible Spending Accounts, Government, Health Maintenance, Healthcare, Identify Issues, LinkedIn, Mail Processing, Maintenance Services, Microsoft Excel, Microsoft Office, Microsoft Product Family, Microsoft Word, Multitasking, Nonprofit, Office Equipment, Problem Solving Skills, Proofreading, Research Skills, Resolve Customer Issues, Spreadsheets, Student Loans, System Operations, Systems Maintenance, Technical Support, Telephone Skills, Theater, Time Management, Typing, Use Tax, Vehicle Driving, Vehicle Fleets, Web Browsers, Willing to Travel, Word Processing
LOCATION
Olympia, WA
POSTED
Today
Salary: $41,940.00 - $55,836.00 Annually
Location : Pacific County - Other, WA
Job Type: Full Time - Permanent
Job Number: 2026-05249
Department: Dept of Children, Youth, and Families
Division: CW Field Operations - Region 6
Opening Date: 06/25/2026
Closing Date: 7/2/2026 11:59 PM Pacific
Salary Information: The high end of the salary range, Step M is typically a longevity step

Description
Our vision is to ensure that "All Washington's children and youth grow up safe and healthy, thriving physically, emotionally, and educationally, nurtured by family and community".
Job Title: Administrative Assistant 1 (AA1)

Location: 307 Robert Bush Dr. E, South Bend, WA 98586 (This position is stationed in South Bend; however, infrequent travel to other offices is required.)

Closes: Thursday, July 2nd, 2026

Salary: $41,940 - $55,836 Annually. The salary listed does not include the 2% general wage increase effective July 1, 2026.
We're looking for an Administrative Assistant 1 (AA1) to join our clerical team and provide administrative support to Social Service Specialists, supervisors, and community partners. The incumbent will have the unique opportunity to be part of the local South Bend office as well as part of a larger team of Administrative Assistants who serve Grays Harbor, Pacific, and Wahkiakum Counties. Our ideal candidates will plan independently and initiate action to ensure work and office goals are met. If you like developing new work methods and solving problems, we encourage you to apply.
Click here to learn more about DCYF.
The Opportunity:

This position contributes to the Department of Children, Youth, and Families' (DCYF) mission to protect children and strengthen families, so they flourish by providing administrative and technical support to Social Service Specialists, supervisors, community partners, and members of the public who visit the office.

In this role, you will perform a variety of routine administrative duties, clerical projects, and recurring tasks in a fast-paced, high-stress, and detail-oriented environment. Success in this position requires the ability to multitask, prioritize competing responsibilities, meet deadlines, and provide coverage for other positions within the unit, as needed.
Some of what you'll do:
  • Answer a multi-line phone system in a fast-paced environment.
  • Greet clients, providers, staff, and members of the public.
  • Act as a liaison between clients and Social Service Specialists.
  • Screen calls and visitors and provide information to internal and external customers.
  • Timely distribute communications and documents.
  • Maintain office procedures, priorities, deadlines, and coordinate daily office operations.
  • Perform complex word processing tasks and create, edit, and review correspondence.
  • Coordinate and assist Social Service Specialists and office staff.
  • Maintain court calendars and prepare court-related documents.
  • Prepare files for uploading to the document management system.
  • Upload court orders and file court documents online and in person, as required.
  • Process background checks, disclosure and discovery requests, and requests for birth certificates and Social Security numbers.
  • Maintain filing systems, databases, multiple tracking logs, electronic files, and computer programs, including data entry into department databases and Excel.
  • Troubleshoot standard office equipment, including multi-function devices, copiers, scanners, fax machines, and postage equipment.
  • Maintain vehicle schedules and mileage logs.
  • Perform vehicle fleet management, including driving vehicles for service and cleaning.
  • Keep inventory of office and client resources.
  • Provide backup support to Administrative Assistants in neighboring offices, as needed.
What we're looking for (Required Qualifications):
High school diploma (or GED) AND one (1) year of office experience requiring keyboarding or typing.
OR
Equivalent combination of education and experience totaling one (1) year of office/clerical, secretarial, bookkeeping, accounting, or general administrative work.
AND
  • The ability to take action to learn and grow.
  • The ability to take action to meet the needs of others.

Preferred/Desired Qualifications:
  • Demonstrated strong knowledge of Microsoft Office products, including Word, Excel (multi-level spreadsheet creation experience), Adobe, and general computer and keyboarding skills.
  • Demonstrated knowledge of general office procedures, processes, and the ability to prioritize and manage multiple assignments in a fast-paced environment.
  • Previous experience drafting, editing, proofreading, and sending electronic correspondence, memos, and other written documents.
  • Previous experience navigating internet browsers and conducting research.
  • Demonstrated ability to effectively communicate with management, peers, clients, and members of the public while providing a high level of customer service.
  • Demonstrated ability to work effectively in a diverse, fast-paced environment and handle inquiries and complaints promptly and professionally.
  • Previous experience maintaining confidentiality and exercising discretion in all aspects of work.
  • Previous experience operating vehicles for maintenance and repair transport.
How do I apply?Complete your applicant profile and attach the following:
  • Cover Letter
  • Resume

Supplemental Information:
The Department of Children, Youth, and Families (DCYF) is committed to Washington's children and youth growing up safe, healthy, and thriving. We invite all candidates to join us in our mission to create a diverse and equitable workplace that reflects the communities we serve. If you are excited about this role but you believe that your education and/or experience might not align perfectly with every qualification in the job posting, we encourage you to apply anyway.

The Department of Children, Youth, and Families (DCYF) is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained service animal by a person with a disability.
This recruitment may be used to fill multiple vacancies.
Prior to a new hire, a background check including criminal history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

This position requires a minimum of at least two years of driving experience and a valid driver's license.

Degrees must be obtained from an accredited college or university whose accreditation is recognized by the U.S. Department of Education and the Council for Higher Education Accreditation (CHEA), or a foreign equivalent verified by a NACES-approved organization at naces.org. Foreign Equivalency certification must be attached to the application for degrees obtained outside the U.S.
This position is included in the bargaining unit represented by the Washington Federation of State Employees (WFSE). For more information:
Benefits eligibility for this position may be different than what's listed in the benefits tab of this recruitment announcement. For more information on employee benefits eligibility, visit:
If you would like to request an accommodation throughout the application/interview process, contact . If you're experiencing technical difficulties creating, accessing or completing your application, call NEOGOV toll-free at (855) 524-5627 or email Persons needing accommodation in the application process or this announcement in an alternative format may call the Telecommunications Device for the Deaf (TDD) at360-664-1960.
Applicants who meet the minimum qualifications and wish to claim Veteran's Preference MUST attach a copy of their DD214, NGB Form 22, or Predischarge Certification (issued not more than 120 days prior to End of Term of Service (ETS) by date of submission). If claiming preference based on Predischarge Certification, the individual will be required to provide their official discharge documentation, such as a DD Form 214, NGB Form 22, or equivalent, within 30 days after the date of discharge. Please blackout (redact) the social security number before attaching any documents. For additional information on Veterans' Preference and guidance on how to determine if you are eligible, .

DCYF participates in the federal E-Verify program. The selected candidate must provide proof of identity and authorization to work in the United States, consistent with E-Verify requirements, on their first day of employment.

2026-05249
More than Just a Paycheck!
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.

We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.

Read about our benefits:
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.

Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.

Insurance Benefits
Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.

Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.

To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.

Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.

Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.

The Washington State Employee Assistance Program promotes the health and well-being of employees.

Retirement and Deferred Compensation
State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.

Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Social Security
All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.

Public Service Loan Forgiveness
If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.

Holidays
Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.

Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.

Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.

Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.

Sick Leave
Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.

Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.

Vacation (Annual Leave)
Full-time employees accrue vacation leave at the rates specified in (1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.

Part-time employees accrue vacation leave hours in accordance with (1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.

Pay status includes hours worked, time on paid leave and paid holiday.

As provided in , an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.

Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.

Military Leave
Washington State supports members of the armed forces with 21 days paid military leave per year.

Bereavement Leave
Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.

Additional Leave
Leave Sharing

Family and Medical Leave Act (FMLA)
Leave Without Pay

Please visit the State HR Website for more detailed information regarding benefits.

Updated 01-07-2026
01

Which of the following best describes how you meet the required qualifications for this position?
  • I have a high school diploma or GED and at least one (1) year of office experience requiring keyboarding or typing.
  • I have a combination of education and experience equivalent to one (1) year of office/clerical, secretarial, bookkeeping, accounting, or general administrative experience.
  • I do not meet either of the qualifications listed above.

02

How many years of clerical, office, or administrative experience do you have?
  • I have LESS than 1 year of experience.
  • I have 1 - 2 years of experience.
  • I have 2 - 3 years of experience.
  • I have 3 - 4 years of experience.
  • I have 4 - 5 years of experience.
  • I have 5 - 6 years of experience.
  • I have 6 - 7 years of experience.
  • I have 7 - 8 years of experience.
  • I have 8 - 9 years of experience.
  • I have 9 - 10 years of experience.
  • I have MORE than 10 years of experience.
  • I do not have this experience.

03

Please briefly describe how/where you gained the experience indicated in the previous question. Your answer should be reflected in the work history section of your application. If you do not have this experience, please write "none." Please do not write "see application/resume/cover letter."
04

Do you have a minimum of two years of driving experience and a valid driver's license?
  • Yes
  • No

05

How many years of experience do you have performing vehicle fleet management activities, including transporting vehicles for service or repair and cleaning or detailing vehicles?
  • I have LESS than 1 year of experience.
  • I have 1 - 2 years of experience.
  • I have 2 - 3 years of experience.
  • I have 3 - 4 years of experience.
  • I have 4 - 5 years of experience.
  • I have 5 - 6 years of experience.
  • I have 6 - 7 years of experience.
  • I have 7 - 8 years of experience.
  • I have 8 - 9 years of experience.
  • I have 9 - 10 years of experience.
  • I have MORE than 10 years of experience.
  • I do not have this experience.

06

Please briefly describe how/where you gained the experience indicated in the previous question. Your answer should be reflected in the work history section of your application. If you do not have this experience, please write "none." Please do not write "see application/resume/cover letter."
07

How many years of experience do you have typing and editing correspondence?
  • I have LESS than 1 year of experience.
  • I have 1 - 2 years of experience.
  • I have 2 - 3 years of experience.
  • I have 3 - 4 years of experience.
  • I have 4 - 5 years of experience.
  • I have 5 - 6 years of experience.
  • I have 6 - 7 years of experience.
  • I have 7 - 8 years of experience.
  • I have 8 - 9 years of experience.
  • I have 9 - 10 years of experience.
  • I have MORE than 10 years of experience.
  • I do not have this experience.

08

Please briefly describe how/where you gained the experience indicated in the previous question. Your answer should be reflected in the work history section of your application. If you do not have this experience, please write "none." Please do not write "see application/resume/cover letter."
09

How many years of data entry experience do you have?
  • I have LESS than 1 year of experience.
  • I have 1 - 2 years of experience.
  • I have 2 - 3 years of experience.
  • I have 3 - 4 years of experience.
  • I have 4 - 5 years of experience.
  • I have 5 - 6 years of experience.
  • I have 6 - 7 years of experience.
  • I have 7 - 8 years of experience.
  • I have 8 - 9 years of experience.
  • I have 9 - 10 years of experience.
  • I have MORE than 10 years of experience.
  • I do not have this experience.

10

Please briefly describe how/where you gained the experience indicated in the previous question. Your answer should be reflected in the work history section of your application. If you do not have this experience, please write "none." Please do not write "see application/resume/cover letter."
11

How many years of experience do you have maintaining electronic files and /or log systems for database operations?
  • I have LESS than 1 year of experience.
  • I have 1 - 2 years of experience.
  • I have 2 - 3 years of experience.
  • I have 3 - 4 years of experience.
  • I have 4 - 5 years of experience.
  • I have 5 - 6 years of experience.
  • I have 6 - 7 years of experience.
  • I have 7 - 8 years of experience.
  • I have 8 - 9 years of experience.
  • I have 9 - 10 years of experience.
  • I have MORE than 10 years of experience.
  • I do not have this experience.

12

Please briefly describe how/where you gained the experience indicated in the previous question. Your answer should be reflected in the work history section of your application. If you do not have this experience, please write "none." Please do not write "see application/resume/cover letter."
13

How many years of experience do you have editing, proofreading, and drafting memos?
  • I have LESS than 1 year of experience.
  • I have 1 - 2 years of experience.
  • I have 2 - 3 years of experience.
  • I have 3 - 4 years of experience.
  • I have 4 - 5 years of experience.
  • I have 5 - 6 years of experience.
  • I have 6 - 7 years of experience.
  • I have 7 - 8 years of experience.
  • I have 8 - 9 years of experience.
  • I have 9 - 10 years of experience.
  • I have MORE than 10 years of experience.
  • I do not have this experience.

14

Please briefly describe how/where you gained the experience indicated in the previous question. Your answer should be reflected in the work history section of your application. If you do not have this experience, please write "none." Please do not write "see application/resume/cover letter."
15

This position requires a criminal background check prior to employment. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. Are you willing to undergo a criminal background check as a condition of employment?
  • Yes
  • No

16

If claiming veteran's preference in obtaining state employment, have you attached a redacted DD214, NGB22 or other signed document validating service type and discharge?
  • Yes
  • No
  • N/A

17

DCYF - How did you hear about this job opportunity?
  • WWW.Careers.Wa.Gov
  • WorkSource Center or Website (WorkSourceWA.com)
  • Washington State Employee Referral
  • DCYF Employee Referral
  • DCYF Jobs Page
  • Monster
  • College/university career fair or website
  • LinkedIn
  • Facebook
  • VERG
  • Advertisement
  • CareerBuilder
  • Diversity Jobs
  • Handshake
  • Movie Theatre
  • Other

Required Question

About the Company

S

State of Washington

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