Senior Administrative Assistant MultiCare Health SystemSenior Administrative AssistantTacoma, WAFull timeHome to the MultiCare Regional Cancer Center, a Family Birth Center and specialized neonatal care in partnership with Mary Bridge Children's, our collaborative, mission-driven teams offer a rewarding environment for career growth and professional excellence. The Senior Administrative Assistant ensures the efficient and smooth day-to-day operations of an assigned department by providing a variety of complex administrative support functions involving highly sensitive and privileged information.
Administrative Assistant (PCT) DaVitaAdministrative Assistant (PCT)Lakewood, WAFull timeDaVita has an open position for an Administrative Assistant in the hospital and outpatient settings, who is looking to provide administrative support to a Team while making a difference in the lives of our patients and their families dealing with end-stage renal failure or chronic kidney disease. Washington Non-exempt: Bellingham: $19.13/hour, Burien: $21.63/hour, Everette: $20.77/hour, Unincorporated King County: $20.82/hour, Renton: $21.57/hour, Seattle: $21.30/hour, Tukwila: $21.65/hour, Remainder of Washington state: $17.13/hour.
Executive Secretary State of WashingtonExecutive SecretaryTumwater, WAPreferred Qualification: Bachelor's degree in business administration, public administration or closely allied field from an accredited institution whose accreditation is recognized by the U.S. Department of Education or the Council of Higher Education Accreditation (CHEA) or a foreign equivalent. Reviews, screens, and prioritizes Chief Medical Officer and/or Deputy Chief Medical Officer's incoming mail, calls, voicemails, emails, visitor inquiries and responds on behalf of the supervisor when appropriate.
Certified Nursing Assistant / Unit Secretary Mason HealthCertified Nursing Assistant / Unit SecretaryShelton, WA$22.36–$32.29 / hourTypical duties include assisting patients with activities of daily living, maintaining a safe environment of care, preparing patients for surgery, close observation of confused patients, transportation, maintenance of equipment and supplies, clerical tasks, and customer service. Performs clerical duties including, but not limited to, receiving admitted patients; initiating patient files; alerting the Registered Nurse to new physician orders; processing discharge orders, transfers and expirations; preparing hospital statistical records.
Secretary to the Principal Bethel School DistrictSecretary to the PrincipalSpanaway, WA$10–$30.77 / hourPrepares and processes requisitions and purchase orders for the school and Associated Student Body (ASB) program; orders supplies, materials and equipment; processes, stocks and distributes materials; maintains accounting books; tracks expenditures and prepares budget reports; processes invoices and payment orders. Depending upon the individual assignment, the Secretary to the Principal may perform all or a combination of the following: Greets students, parents, staff and the public; answers a wide variety of telephone and in person inquiries; promotes positive public relations for the district.
VP General Counsel & Secretary FujifilmVP General Counsel & SecretaryOlympia, WA$350,000–$375,000 / yearVisit: https://www.fujifilm.com/us/en/about/region/careers **Job Description** **Responsibilities** **_Strategic Corporate Leadership_** + While serving as a member of the Executive Leadership Team, responsible for collaborating closely with senior leadership, the Board of Directors, and other staff on a wide range of legal and risk management issues, support and advise on the legal, business and ethical implications of all major decisions, strategies, and corporate transactions, including M&A, Intellectual Property, post-merger integration and corporate structure. The Vice President, General Counsel, and Secretary will be responsible for staying informed of the activities across all business units and corporate functions and working with the Americas leadership to identify, understand and appropriately address potential legal impacts to the organization while providing counsel to Board of Directors, Senior Management Team, oversee a team of Chief Counsel, Division General Counsel, and Associate General Counsel members.
Hourly High School Athletic Secretary - Mount Tahoma High School TACOMA PUBLIC SCHOOLSHourly High School Athletic Secretary - Mount Tahoma High SchoolTacoma, WAWorks with students and coaches in outdoor playing fields, indoor and outdoor courts, gymnasium, swimming pool or other sports facilities; may be exposed to infectious diseases and, at times, inclement weather. The statements contained herein reflect general details as necessary to describe the primary functions of this job, the level of knowledge and skill typically required and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements.
NewSchool Office Secretary (OP4 part-time 0.5 FTE) - Blix Elementary TACOMA PUBLIC SCHOOLSSchool Office Secretary (OP4 part-time 0.5 FTE) - Blix ElementaryTacoma, WA$21.98–$29.04 / hourProvides school office assistance; answers telephone and takes messages; duplicates materials; sorts mail; distributes bulletins, meeting minutes, and/or other documents, as assigned for the purpose of providing support and quality customer service. High School graduation or equivalent; experience in dealing with children and the public; preferably in an educational setting; or any combination of experience and training which provides the applicant with the knowledge, skills, and ability required to perform the work.
SECRETARY 1 Lakewood School DistrictSECRETARY 1WAplease visit https://www2.nwrdc.wa-k12.net/scripts/cgiip.exe/WService=wlkwoods71/rappljoblst484.w/SECRETARY_1 for description.
Assistant Secretary (10-month)/Group II East Orange School DistrictAssistant Secretary (10-month)/Group IIWA$34,741–$52,156 / yearIn compliance with New Jersey's Pay Transparency Law, the negotiated annual salary range for this position is: $34,741 to $52,156. This position may also be eligible for a comprehensive benefits package, including health and dental insurance, a retirement plan and benefits for work life balance.
Secretary II Federal Way Public SchoolsSecretary IIWA$32.05–$36.17 / hourDepending on the department, an employee's essential duties may include: Provide support to the departmental administrator(s), including, but not limited to, word processing routine correspondence, confidential evaluations, student suspension and discipline information, and screening and handling incoming telephone calls. The statements contained herein reflect general details as necessary to describe the principal functions of this job, the scope of responsibility and the level of knowledge and skills typically required, but should not be considered an all-inclusive listing of work requirements, skills or duties so classified.
Secretary - Director State & Federal Programs Arlington Independent School DistrictSecretary - Director State & Federal ProgramsOlympia, WAManagement the State and Federal Programs Department budget; organizing, monitoring, and verifying the utilization of allocated budget funds, including requisitions/purchase orders, budget transfers, direct payments, reimbursement and travel requests, payment authorization forms, and contracted services/vendor setup and arrangements. Coordinates a variety of programs and activities to ensure effective and efficient operations, including, room reservations and setup, course registration management, work orders, meeting setup, facility operations, and catering.
Centralia-Secretary-Attendance Centralia HS 26-27 Centralia School DistrictCentralia-Secretary-Attendance Centralia HS 26-27Centralia, WACreates organizational systems able to flexibly respond to changing student needs Function in a calm, efficient, courteous manner under stress and to exercise careful judgment, confidentiality, and tact in the performance of dutiesEstablish and maintain professional relationships with students, co-workers and administration Maintain a professional appearance, strict confidentiality, and able to work effectively under pressurePerform the essential functions of the position with or without reasonable accommodations Act in an ethical and confidential manner in all aspects of employment Associates Degree or higherAbility to speak SpanishSuccessful experience working with adolescentsSkyward experienceWritten communications are clear, accurate, concise, and professional with proper grammar. High School diploma or equivalentSeveral years of office experience, including computer record maintenance and public relationsMaintain timely and professional communication with students, families, staff, and building administration Ability to be self-directed while working with a high degree of collaboration.
DSHS DVR Administrative Assistant 4 State of WashingtonDSHS DVR Administrative Assistant 4Lacey, WA$4,633–$6,229Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday. One year as an Administrative Assistant 3 OR two years as an Administrative Assistant 2. Preferred/desired education, experience, and competencies: Washington State Government experience related to DSHS, DVR, and/or Human Resources administrative functions.
Administrative Assistant | Receptionist Pennant ServicesAdministrative Assistant | ReceptionistTacoma, WashingtonThe Pennant Group, Inc. is a holding company of independent operating subsidiaries that provide healthcare services through home health and hospice agencies and senior living communities located throughout the US. This role supports hospice leadership and clinical operations by ensuring documentation, records, and office workflows are accurate, compliant, and efficient.
DSHS BHHA SCC Administrative Assistant 3 State of WashingtonDSHS BHHA SCC Administrative Assistant 3Steilacoom, WA$3,925–$5,271In this position, you will independently perform a variety of complex administrative and clerical duties including coordinating meetings, maintaining records and tracking systems, preparing reports and correspondence, processing documents, and providing direct support to management staff. This role is essential in ensuring efficient program operations, maintaining organized and accurate records, supporting communication across departments, and assisting residents and staff with a wide range of administrative needs in a secure treatment environment.
Administrative Assistant - Washington Connections Academy Nevada Connections AcademyAdministrative Assistant - Washington Connections AcademyLacey, WAobtaining missing paperwork or checking in with people to keep a project moving forward + Assist school leadership with a wide variety of daily responsibilities + Ability to assist in the training and mentoring of new administrative assistants in records and general operating procedures + Additional duties as assigned Requirements: + Must be able to report to the office in Lacey, WA + Must reside in the state of Washington + Team player track record, highly flexible, and with a demonstrated ability to work well in a fast-paced environment + Demonstrated strong technology skills (especially Microsoft Office and Google Suite products, synchronous classroom programs such as Zoom, third-party educational software such as Nearpod, and data collection and examination tools, including spreadsheets and databases) + Excellent communication skills, both oral and written, with the ability to communicate (listen and speak) effectively and appropriately with staff, students, and families from a wide range of cultural, ethnic, and linguistic backgrounds. The Administrative Assistant will be responsible for the successful completion of the following tasks: + Data & Reporting + Entering data into the online student information systems + Generating required reporting and school-specific form collection + Prepare reports for teachers and administrators by collecting, entering, and analyzing information and data + Communication + Speak with parents and students + Outbound communication via phone, online chat, and email with various stakeholders + Maintain clear logs of all communications with stakeholders + Organization + Keep projects and reports on schedule + Demonstrate ability to organize resources and a planned approach in order to execute projects efficiently and timely + Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner + Professionalism + Motivated, self-starter who can work independently and in a cross-functional team environment + Excellent follow-up skills; e.g.
NewAdministrative Assistant 3 (Audit Division) State of WashingtonAdministrative Assistant 3 (Audit Division)Tumwater, WA$4,004–$5,376To join our team, you must possess the following knowledge, skills, abilities, and competencies: Demonstrated progressive experience providing administrative support in a fast-paced office environment, including managing workflows, prioritizing tasks, and meeting deadlines, gained through professional office, administrative, or coordination roles. This position serves as the divisions front counter receptionist and provides general administrative support that includes providing assistance to the Audit division managers, coordinating administrative support functions for the division headquarters and 13 field offices, and backing up the Administrative Assistant 5 as necessary.
DSHS HCLA Administrative Assistant 1 State of WashingtonDSHS HCLA Administrative Assistant 1WA$3,565–$4,746Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday. As provided in WAC 357-58-175, an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position.
Administrative Assistant - GA Toray Composite Materials America, IncAdministrative Assistant - GATacoma, WA$24–$28.75 / hourAct as division conference room coordinator by posting daily room schedules, resolving reservation conflicts and maintaining necessary conference room supplies. Maintain database of required visitor documentation including Export Screening and ensure compliance with outlined procedures prior to allowing visitor to proceed beyond lobby area.
Administrative Assistant 2 City of Kent, WashingtonAdministrative Assistant 2Kent, WA$6,097–$7,431Code Enforcement support duties include but are not limited to: receive, review and evaluate code enforcement complaints, check the applicable systems for information to include on the admonishment letter (City utility billing, King County Parcel Viewer, Tiburon/Axon, CopLogic, WA Department of Revenue, KIVA, and Kent City Code for violation codes), issue an admonishment letter, create a Tiburon/Axon case (may also utilize KIVA or other city systems), check reporting systems for existing cases (multiple complaints on same property), field calls (complaints/inquiries/questions), scan documents/other items into a case file, maintaining complex filing systems, assisting with special projects as assigned, and corresponding and communicating with internal and external customers to include the general public. Provide a variety of accounting, administrative and clerical support to the Assistant Chief(s), Command Staff and Sergeants; type confidential documents and correspondence; track, route and file various documents reviewing for accuracy; schedule meetings and make appropriate arrangements; answer multi-line telephones; and screen email and/or mail.
NewNRB Access Coordinator (Secondary), Administrative Assistant 2 (AA2) State of WashingtonNRB Access Coordinator (Secondary), Administrative Assistant 2 (AA2)Olympia, WA$3,738–$4,980The Department of Natural Resources (DNR) has an exciting opportunity within our Executive Management - Safety Program as an Administrative Assistant 2. We are seeking a detail-oriented and organized individual to support the daily operational needs of the Natural Resources Building (NRB). This necessitates sitting for long periods, staying at or near the desk to ensure all phone calls are answered, and all visitors are greeted during designated hours of 7:30 am- 5:30 pm, with exceptions for lunch and breaks when another staff member will fill in.
Engineering Administrative Assistant EMComEngineering Administrative AssistantAuburn, WashingtonThis role is responsible for maintaining & ensuring accurate control of documentation, Bills of Materials (BOMs), and revision updates, coordinating data entry and assisting with product launches & process improvement initiatives to support efficient and high-quality assembly processes. Ability to effectively present information to top management and public groups PHYSICAL DEMANDS While performing the duties of the job, the employee is occasionally required to stand, walk, and sit.
Administrative Assistant 2 - Accounting & Financial Services Division State of WashingtonAdministrative Assistant 2 - Accounting & Financial Services DivisionLacey, WA$44,856–$59,760 / yearIn addition to maintaining over 20,000 lane miles of state highway and 4,100 bridges, WSDOT leads an award-winning Active Transportation Plan, manages the worlds longest floating bridge, and operates the largest ferry system in the nation! Provide administrative support to the Accounting & Financial Services Division by coordinating meetings, processing payment vouchers, reconciling charges, routing documents for signature, and supporting Assistant Directors.
ADMINISTRATIVE ASSISTANT PTE III Bates Technical CollegeADMINISTRATIVE ASSISTANT PTE IIITacoma, WA$35–$49 / hourBates observes the following holidays/non-work days: Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve Day, Christmas Day, New Years Eve Day, New Years Day, Martin Luther King, Jr. This position coordinates course construction and scheduling processes, supports enrollment and program operations, manages records and communications, and collaborates with faculty, staff, students, and community partners to ensure effective and efficient instructional services.
Purchasing Administrative Assistant T&A Supply Co IncPurchasing Administrative AssistantKent, WAThe Purchasing Administrative Assistant provides administrative and operational support to the Purchasing Department by ensuring timely communication with vendors, maintaining accurate purchasing documentation, and supporting buyers with day-to-day purchasing activities. This position plays a key role in coordinating vendor communications, tracking invoices and deliveries, processing sample requests, and maintaining accurate purchasing records while delivering excellent internal customer service.
TTC ADMINISTRATIVE ASSISTANT SEATTLE INDIAN HEALTH BOARDTTC ADMINISTRATIVE ASSISTANTWARecognize that communication is central to the organizations success and actively champion your words and actions to maintain respect for others, encourage constructive feedback, be open to share laughter and acknowledge differences in skills and opinions, all while keeping others best intentions in mind. The Administrative Assistant helps maintain organization and efficiency across residential programs that are mission-driven, trauma-informed, and culturally responsive, supporting high-quality care for residents and their families.
Administrative Assistant - Property Management Experience Preferred Cambridge ManagementAdministrative Assistant - Property Management Experience PreferredTacoma, WashingtonThis position requires a highly organized and resourceful individual who can manage multiple priorities, maintain confidentiality, and follow up across teams to ensure deadlines and deliverables are met. We are currently seeking a proactive and detail-oriented Administrative Assistant to support legal, operational, and executive-level functions across departments.
Administrative Assistant CrossCountry Mortgage LLCAdministrative AssistantLacey, WA$25–$30 / hourCrossCountry Mortgage (CCM) is the nation's number one distributed retail mortgage lender with more than 7,000 employees operating over 700 branches and servicing loans across all 50 states, D.C. and Puerto Rico. The collective sum of the individual differences, life experiences, knowledge, inventiveness, innovation, self-expression, unique capabilities and talent that our employees invest in their work represents a significant part of not only our culture, but our reputation.
Purchasing Administrative Assistant Harbor WholesalePurchasing Administrative AssistantLacey, Washington$25–$30 / hourMinimum 1-3 years computer competency in a variety of applications such as Microsoft Suite (Teams, Outlook, Excel, Word, SharePoint, etc.); Experience with ERP software (Microsoft Dynamics NAV, a plus); Comfort with learning new programs. Pair with Buyers to lead PO tracking efforts that require expediting, securing appointments, and related problem solving through vendor/broker contacts using various tracking methods.
Administrative Assistant Lee Hecht HarrisonAdministrative AssistantTacoma, WA$20–$24 / hourIn addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. This role will be focused on providing a great experience for employees and guests coming into our client's office.
Purchasing Administrative Assistant Mac's ListPurchasing Administrative AssistantLacey, WA$25–$30 / hourMinimum 1-3 years computer competency in a variety of applications such as Microsoft Suite (Teams, Outlook, Excel, Word, SharePoint, etc.); Experience with ERP software (Microsoft Dynamics NAV, a plus); Comfort with learning new programs. Pair with Buyers to lead PO tracking efforts that require expediting, securing appointments, and related problem solving through vendor/broker contacts using various tracking methods.
NewAdministrative Assistant LHHAdministrative AssistantTacoma, WA$20–$24 / hourIn addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. This role will be focused on providing a great experience for employees and guests coming into our client's office.
NewAdministrative Assistant LHH Recruitment SolutionsAdministrative AssistantTacoma, WA$20–$24 / hourIn addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. This role will be focused on providing a great experience for employees and guests coming into our client's office.
Administrative Assistant Yakima Valley Farm Workers ClinicAdministrative AssistantWA$19.39–$23.76 / hourThis position may require the ability to travel and have reliable transportation for meetings, visits to other work sites, and handling bank deposits as assigned. Our holistic model also extends assistance to shelter, energy, weatherization, HIV and AIDS counseling, home visits, and mobile medical/dental clinics.
Administrative Assistant: Special Populations - Washington Connections Academy Nevada Connections AcademyAdministrative Assistant: Special Populations - Washington Connections AcademyLacey, WAWashington Connections Academy acknowledges that its school operations span the state of Washington and that we have families and staff who live and work on the traditional homelands of Washington's Indigenous Peoples who have lived on these lands since time immemorial. Hallmarks of Connections Academy-supported online schools include personalized learning, an award-winning curriculum and Education Management System (EMS), dedicated state-certified teachers, and a supportive school community.
Academic Team Administrative Assistant CASCADE CHRISTIAN SCHOOL INCAcademic Team Administrative AssistantPuyallup, WA$22–$26 / hourFocused on Christ-centered education, Cascade Christian Schools is dedicated to developing discerning leaders who are spiritually, personally, and academically prepared to impact their world. Founded in 1992, Cascade Christian Schools serves infants through grade twelve and is a thriving school district serving students and families throughout Pierce County.
Administrative Assistant Corporate Lutheran Community Services NorthwestAdministrative Assistant CorporateTacoma, WAHOW YOU WILL MAKE AN IMPACT: Maintaining a high degree of confidentiality in support of the Corporate Office, the Shared Services Administrative Assistant provides administrative and project support to shared services teams in Human Resources, Information Technology, Finance, and Advancement across LCSNW and its division, Compass Housing Alliance. Lutheran Community Services NW is a non-profit organization dedicated to serving communities throughout Washington, Oregon, and Idaho with a wide range of services for individuals of all ages and backgrounds.
Administrative Assistant II Mac's ListAdministrative Assistant IIAuburn, WAThe core responsibilities of this role include: Emailing clients vendors for site, handle employee engagement projects, manage hourly associate hours and pay. In addition to the general job description below, the ideal candidate will also possess the following skills and/or experience: Intermediate Experience in Microsoft applications, Excel, Outlook, Word.