ADMINISTRATIVE ASSISTANT 2 - 05262026 - 77954

Job Information

Opening Date/Time05/26/26 12:00AM Central TimeClosing Date/Time06/01/26 11:59PM Central TimeSalary (Hourly)$24.97Salary (Annually)$Job TypePart-TimeCity, State LocationNashville, TNDepartmentLabor & Workforce DevelopmentState of Tennessee Job Information

LLOCATION OF (1) POSITION(S) TO BE FILLED: DEPARTMENT OF LABOR & WORKFORCE DEVELOPMENT, UI LEGAL SERVICES DIVISION, DAVIDSON COUNTY

Qualifications

Education and Experience: Graduation from an accredited college or university with a bachelor''s degree and experience equivalent to two years of professional full-time staff work.

Substitution of Education for Experience: Additional graduate coursework from an accredited college or university in public or business administration or other acceptable field may be substituted for the required experience, on a year-for-year basis, to a maximum of two years.

Substitution of Experience for Education: Qualifying full-time increasingly responsible sub-professional experience, paraprofessional, or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.

Overview

Under general supervision, is responsible for professional staff work of average difficulty in relieving an executive of administrative detail; and performs related work as required. An employee in this class performs a variety of general and special assignments in relieving an executive of administrative detail. This class differs from that of Admin Assistant 1 in that an incumbent of the latter performs work of lesser scope and difficulty. This class differs from that of Admin Assistant 3 in that an incumbent of the latter performs work of greater scope and difficulty. Classes in the Admin Assistant sub-series differ from those in the Admin Services Assistant sub-series in that incumbents of the latter perform duties in direct support of line operations rather than duties which emphasize relieving an executive of administrative detail.

Responsibilities

• Analyzes, interprets, and enforces existing policies and procedures. Analyzes proposed and existing legislation/policy/standards/mandates/operating instructions and drafts revision recommendations in order to provide clarity.
• Schedules executive''s travel arrangements, processes approvals, and reconciles costs upon completion of travel; maintains calendar of the executive''s scheduled meetings; and helps coordinate special events such as executive dinners, banquets, speeches/presentations, and recognitions. Coordinates departmental charity drives, tours of facilities/operations, and similar activities to foster community relations.
• Performs a variety of general staff administrative duties to support program operations. Acts as a liaison between executives'' offices such as Governor''s Office, departmental staff, local/state/federal agencies, community organizations and groups, courts, and other entities in gaining and giving information.
• Assigns, trains, monitors, and evaluates assigned clerical and other staff and their work.
• Consults with executive to determine costs, time, resources, and/or materials needed to complete an initiative.
• Monitors orders, employee time, and inventory of supplies.
• Represents executive when designated at board, commission, and other meetings to gain information. Attends legislative and/or executive functions and meetings as required to gain information.
• Makes recommendations on human resources actions such as employment, promotion, demotion, transfer, retention, and increases for exceptional performance.

Competencies (KSA''s)

Competencies:

• Resourcefulness
• Customer Focus
• Organizational Savvy
• Instills Trust
• Drives Engagement

Knowledge:

• Clerical
• Communications and Media
• Customer and Personal Service
• Law and Government

Skills:

• Active Learning and Listening
• Learning Strategies
• Mathematics
• Monitoring
• Judgment and Decision Making

Abilities:

• Mathematical Reasoning
• Written Comprehension
• Speech Clarity
• Speech Recognition

Tools & Equipment

• Personal Computer
• Telephone
• Retail Sales Equipment
• Calculator
• Fax Machine/Printer/Scanner/Copy Machine