ADMINISTRATIVE ASSISTANT 3 (DATA MANAGEMENT)

• Six courses in Business Administration, Management Science, Public Administration, Supervision (or 6 months experience);
• 6 courses in Public Administration (or 6 months experience);
• 1 course in Employee Training and Development (or 1 month experience);
• OR equivalent.
• Bachelor's degree in Business Administration or related area;
• Minimum of 4 years of supervisory experience as well as with data entry, word processing and computer systems.
• Demonstrated administrative skills and capacity to effectively manage interconnected data systems.
• Excellent oral and written communication skills; strong leadership and collaboration skills.

Employee reports directly to the Director of Data Management (DM) and provides assistance with overseeing the activities and planning of regional DM units across the various FCCS locations. Employee coordinates, supervises and brings continuous improvements to the DM Department; works collaboratively with various departments throughout the agency to ensure effective data management and support services that meet customers' needs. Employee must demonstrate strong leadership and competence throughout all aspects of job duties while directing staff responsible for various DM functions.

• Ensures effective and efficient management of the workflow and productivity within the Data Management Department
• Identifies, develops, and implements new processes to impact effectiveness and makes adjustments as needed
• Leads staff in effective implementation of new processes and/or unit changes, monitoring staff performance and unit workloads for timeliness and quality of work product
• Provides development opportunities
• Transmits decisions and directives
• Produces statistics and reports as assigned
• Creates and updates policies/procedures and maintains/assists with the creation of the DM Handbook and Desk Manual
• Assists with the implementation and ongoing effectiveness of a paperless environment.
• Works collaboratively with team members throughout the agency on projects that require multidisciplinary input, efforts and cooperation including projects that bring technology advances to the data management work.
• Conducts staff and other meetings to discuss and execute policies and procedures that will improve the data management operations and support of agency staff.
• Meets regularly with direct reports reviewing and addressing work related performance and expectations
• Traveling to different locations to meet the needs of the DM Department
• Completes/reviews comprehensive employee evaluations
• Handles employee grievances.
• Prepares for and attends interviews for staff vacancies
• Attends staff development
• Assumes responsibility and authority in administrator's absence
• Provides the necessary coverage for staff, peer, and Director as needed.
• Performs other related duties as assigned.