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Administrative Support Jobs in San Jose, CA

Administrative Assistant 3

NextDeavor

San Jose, CA

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JOB DETAILS
SALARY
$40–$46.78 Per Hour
SKILLS
Administrative Skills, Adobe Creative Suite, Adobe Product Family, Business Skills, Business Support, Calendar Management, Cloud Computing, Communication Skills, Conferences, Cross-Functional, Detail Oriented, Establish Priorities, Executive Assistant Skills , Expense Reports, Follow Through, Interpersonal Skills, Marketing Campaign, Meeting Minutes, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Product Family, Microsoft SharePoint, Microsoft Word, On Site Support, Organizational Skills, Process Improvement, Product Marketing, Project/Program Coordination, Slack, Team Building, Team Player, Time Management, Travel Planning, Willing to Travel, Writing Skills
LOCATION
San Jose, CA
POSTED
1 day ago
Description

Administrative Assistant 3
9+ Months W2 Contract
San Jose, CA (Onsite)

Benefits You'll Love:
  • NextDeavor offers health, vision and dental benefits for contract employees
  • Paid sick leave eligibility is contingent on state of residence
  • Optional 401k Plan (excludes employer match)
  • Opportunity to get your foot in the door at a well-established corporation
Become a key player as a(n)
In this role you will collaborate with executives, chiefs of staff, administrative assistants and customers. We are looking for someone who is highly collaborative, a self starter, thrives in a fast-paced environment and has a sense of humor. A positive demeanor and great communications skills are also required.

Here's how you'll make an impact on the team:
  • Daily administrative and business support for three Sr. Directors on the Product Marketing and Campaign teams
  • Heavy calendar management (Outlook) and extensive scheduling with both internal and external team members
  • Attend key meetings, take notes and circulate follow-up as necessary
  • Arrange associated business travel and submit expense reports
  • Coordinate special projects including team offsites, team building activities and all hands meetings, team space planning and floor moves, and potentially other types of projects
  • Ability to travel occasionally to provide on-site support at events/conferences
  • Ability to handle frequent interruptions or changes in priorities while remaining flexible and calm under pressure
  • Regularly collaborate with cross-functional Administrative & Executive Assistants and provide backup as needed
  • Continually improve the administrative process for greater efficiency
Here's what you'll need to be successful in this role:
  • BA/BS degree or 6+ years of executive administrative experience; experience supporting an Enterprise organization a plus
  • Demonstrate strong attention to detail while working optimally with minimal direction
  • Positive, proactive and can-do attitude in a fast-paced, constantly evolving global environment
  • Exceptional ability to prioritize conflicting demands and meet deadlines with little direction
  • Strong organizational skills, attention to detail, business acumen and timely follow-through
  • Excellent written and interpersonal communication skills
  • Handles confidential information with integrity and exercise discretion
  • Confidence and strong decision-making skills
  • Proven mastery of Slack, Google Workspace, and various Microsoft applications including Teams, Outlook, Word, PowerPoint, SharePoint, and Excel; proficiency with Adobe Creative Cloud a plus
  • Eagerness to build a network with other executive assistants at Adobe and cooperate as a team
  • Ability to travel occasionally to provide support at events/conferences
  • Ability to anticipate the executive's needs to bring together appropriate people and resources to provide support
  • Understand the nuances of executive needs and level of urgency on matters that need attention, input, etc.
  • Handle confidential information in a professional and discreet manner

Pay Range:
$40.00 - $46.78/hour

Ready to make your mark? Take the leap and apply directly here: - your application is in good hands.

About the Company

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NextDeavor

NextDeavor offers a conscious approach to recruitment. We pride ourselves for our innovative selection and matching methods. Our core values are reflected in our culture; grounded in integrity, clarity, flexibility and cohesion. With this combination NextDeavor’s vision provides a collaborative solution to understanding talent and enriching human capital. Our approach brings a new dimension to the recruitment arena as organizations accurately match and select candidates based on their skills and cultural compatibility. While candidates are able to actively transition towards more engaging careers that fully utilize their skill set and allow for their professional development.

We are a forerunner in the recruitment world providing an algorithmically automated platform that simplifies the recruitment process while reducing overheads and increasing retention rates. With our specialized artificial intelligence platform, we are able to uncover new candidates, scaling the sourcing efforts of any talent acquisition team. NextDeavor matches technological advancements with meaningful candidate selection based on personality, job preferences and the ability for candidates to blend and enhance team dynamics.

The powerful dynamic of artificial intelligent technology interfaced with recruitment needs, means NextDeavor aligns talent, skills and culture seamlessly

COMPANY SIZE
1 to 9 employees
INDUSTRY
Other/Not Classified

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