Administrative Assistant- 3705958

Job Title: Administrative Assistant

Location: Riverside, CA 92501

Salary/Payrate: $50-70K annually and AWESOME benefits!!!

Work Environment: On-site

Term: Permanent / Fulltime 

Bachelor’s degree required: No

Referral Fee:AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION

A mid‑sized professional services firm is seeking a full‑time Administrative Assistant to support daily office operations, mail services, and general administrative functions. This role requires strong attention to detail, professionalism, and the ability to provide reliable support in a fast‑paced environment.

Position Overview:

The Administrative Assistant will handle mail processing, internal deliveries, supply coordination, print/scan jobs, and general office support. The ideal candidate is organized, proactive, and comfortable working on‑site five days per week.

Responsibilities:

• Process incoming and outgoing mail and manage internal mail delivery and pickup.
• Coordinate shipping needs, including UPS, USPS, FedEx, and courier services.
• Handle large print, scan, and copy jobs; restock paper and supplies at print stations.
• Order and maintain office and kitchen supplies; assist with office moves and conference room setup.
• Provide general administrative support as needed.
• Assist with onboarding logistics and workspace setup for new hires.
• Support additional office services tasks and special projects as assigned.

Qualifications:

• High school diploma or GED required; additional administrative training preferred.
• One to two years of office services experience, ideally in a professional services environment.
• Working knowledge of copy, print, binding, scanning, and mailing equipment.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong communication and interpersonal skills with a professional, service‑oriented approach.
• Excellent organizational and time‑management skills with high attention to detail.
• Ability to work under pressure, meet deadlines, and adapt to a fast‑paced environment.
• Self‑starter with strong problem‑solving skills, good judgment, and reliable follow‑through.
• Ability to work independently while contributing positively to a team environment.