Administrative Assistant 4

Administrative Assistant 4

Salary

$2,732.00 - $4,682.00 Monthly

Location

Baton Rouge, LA

Job Type

Classified

Job Number

419-227971-KPG

Department

DPS-Office of State Police

Opening Date

10/29/2026

Closing Date

11/3/2026 11:59 PM Central

• Description
• Benefits
• Questions

About this Job

At Louisiana State Police-Investigative Support Section, our mission is to promote health and wellness by delivering compassionate and high-quality health services. We provide behavioral health support and counseling services to individuals and families across Louisiana, working every day to improve lives and strengthen communities.

The Louisiana State Police-Investigative Support Section is seeking a highly organized and detail-oriented Administrative Assistant to support daily operations, personnel processes, and administrative functions of the Investigative Support Section. The Investigative Support Section consists of the Louisiana State Analytical and Fusion Exchange (LA-SAFE); School Safety, and the LPR/Video Management System. This position plays a key role in maintaining workflow efficiency, supporting leadership, and ensuring accurate documentation across ASU's operational areas.

The incumbent is responsible for handling different matters according to general instruction, priorities, duties, policies, and program goals of the Investigative Support Section. The incumbent of this position is exposed to and handles very sensitive confidential information and sensitive materials. The ability to use independent judgement with limited direct supervision is an integral part of the incumbents function.

An ideal candidate should possess the following competencies:

Selected Core Competencies:

Accepting Direction: The ability to be open and willing to follow guidance or instructions.

Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.

Making Accurate Judgments: The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.

Selected Preferred Competencies:

Adapting to Change: The ability to demonstrate flexibility in thoughts, behaviors, and actions in response to evolving circumstances or unexpected change.

Demonstrating Initiative: The ability to assess situations independently and take proactive steps to address them without being prompted or instructed by others.

Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.

Learning Actively: The ability to pursue learning, seek feedback, and integrate new knowledge to improve personal and professional performance.

Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.

Minimum Qualifications

Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information

Job Duties:

The Administrative Assistant 4 supports daily operations, personnel processes, and administration of the Analytical Support Unit (ASU), which consists of the Louisiana State Analytical and Fusion Exchange (LA-SAFE), School Safety, and the LPR/Video Management System. The coordinator reports to the LA-SAFE Director and may also serve as administrative support for the LA-SAFE Manager and its two Deputy Directors.

The coordinator manages the following key responsibilities:

Meeting & Calendar Management: Maintain the section's activity calendar; schedule training sessions, coordinate conferences, and staff meetings; prepare agendas and materials; record and distribute meeting minutes.

Payroll & Personnel Support: Compile and verify payroll data as the primary timekeeper for the Investigative Support Section; maintain accurate payroll records; prepare quarterly leave and overtime reports; serve as the secondary timekeeper for the Administrative Program Specialist A, also within the Investigative Support Section. Serve as a liaison with Human Resources; assist new hires with onboarding tasks including paperwork, ID cards, and parking credentials.

Technical & Document Production: Utilize software such as Word, Excel, LOTUS Notes, CATS and State Uniform Payroll System, SAP, and other online systems to prepare documents, reports, access requests, letters, and forms. Assists the LA-SAFE Director with maintaining the Safe Schools initiative grant information and drafting initiative contracts and memoranda of understanding. Assists the LA-SAFE Director with drafting and maintaining the LPR\Video Management System (LPR/VMS) program contracts, memoranda of understanding, and other various records. On behalf of the LA-SAFE Director, the incumbent shall provide clerical support for commissioned and non-commissioned personnel assigned to the Safe Schools Initiative and the LPR/VMS Program. Makes timely, well-reasoned decisions using available info, context, and trade-offs.

Procurement & Inventory Management:

Coordinate with the Administrative Program Specialist A to the Section Commander regarding monitoring and ordering office supplies; assist in procurement of software and specialized equipment necessary to support the operations of LA-SAFE, School Safety, and the LPR/Video Management System, Assist in the management unit inventory. Assist the ISS Administrative Assistant and Command Staff in reconciling recurring invoices and resolving discrepancies.

Hiring Process Support to LA-SAFE: Coordinate applicant scheduling; prepare interview packets; assist with the written practical portion of the interview process.

Safety Coordination: Serve as the section's safety coordinator, supporting compliance with safety procedures and workplace standards.

Position-Specific Details:

Appointment Type: Probational or Job Appointment

Work Schedule: Work hours are 7:30 AM-4:00 pm or 8:00 AM-4:30 PM, Monday-Friday

Career Progression: This position does not participate in a Career Progression.

Location: This vacancy is located in the Investigative Support Section in the Office of State Police located in East Baton Rouge Parish.

Compensation: The salary offered will be determined based on qualifications and experience.

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

How To Apply:

No Civil Service test score is required to be considered for this vacancy.

To apply for this vacancy, click on the "Apply" link and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

• Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted instead of completed education and experience sections. Applications may be rejected if incomplete.

Contact Information:

Department of Public Safety

ATTN: Human Resources/Kristin Garcia

P.O. BOX 66614

Baton Rouge, LA. 70896

Email:DPSEmployeeAdministration@la.gov

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave - Up to six weeks paid parental leave

More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave - State employees receive the following paid holidays each year:

• New Years Day
• Martin Luther King, Jr. Day,
• Mardi Gras,
• Good Friday,
• Memorial Day,
• Independence Day,
• Labor Day,
• Veterans Day,
• Thanksgiving Day and Christmas Day.
• Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system
• Teachers Retirement System of Louisiana (www.trsl.org),
• Louisiana School Employees Retirement System (www.lsers.net), among others

01

To ensure compliance with DPS-PSS Policy 01-02.01 Nepotism, no individual may be hired, promoted, demoted or transferred within DPS, if the individual is related to another employee who is, or would be, within their line of supervision. Relative is defined as: child, step-child, sibling, spouse, parent, step-parent, aunt, uncle, niece, nephew, grandchild, grandparent, and any "in law" relationship. Are you related to anyone employed with the Department of Public Safety, Public Safety Services?

• Yes
• No

02

If you answered "Yes" to the above question, please list the name of your relative and relationship. If you answered No to the above question, enter N/A.

03

CE: Communicating Effectively - How well do you share information and ideas in ways that others can understand, relate to, and act on?

• I communicate unclearly, use poor tone, and ignore the audience.
• I share main ideas clearly and adapt to the audience when reminded.
• I communicate clearly, listen actively, and explain complex ideas well.
• I craft messages that connect, inspire, and drive action across audiences.

04

CE: Communicating Effectively - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

05

FPP: Following Policies and Procedures - How well do you apply rules, policies, and procedures in your work?

• I struggle to follow rules or apply policies correctly, which can lead to confusion or mistakes.
• I follow rules with support and help correct issues, but I sometimes apply policies inconsistently.
• I apply and explain policies accurately, adapt to routine situations, and help improve procedures.
• I guide others in applying policies, prevent compliance issues, and improve procedures based on experience.

06

FPP: Following Policies and Procedures - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

07

MAJ: Making Accurate Judgments - How do you make decisions when faced with choices, risks, or limited information?

• I make reactive or delayed decisions and sometimes overlook risks, priorities, or potential bias.
• I try to weigh options but struggle when there's uncertainty, competing priorities, or unclear outcomes.
• I make timely, well-reasoned decisions by using available information, context, and trade-offs.
• I make sound decisions in complex situations, lead others through ambiguity, and adapt as new information emerges.

08

MAJ: Making Accurate Judgments - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

09

MR: Managing Resources - How well do you manage financial, physical, or contractual resources to meet operational needs?

• I struggle to manage resources, don't always follow required procedures, or have trouble keeping accurate records.
• I handle basic resource tasks but may not consistently align them with priorities or follow procedures.
• I manage resources effectively, follow procedures, track usage, and maintain accurate records to support my team's goals.
• I plan ahead to meet future needs, improve systems, strengthen vendor relationships, and ensure compliance across resource areas.

10

MR: Managing Resources - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

11

ADi: Accepting Direction - How well do you accept guidance, follow instructions, and adjust when given feedback?

• I resist direction, ignore feedback, and need reminders to complete tasks.
• I follow direction with reminders and often need clarification or support.
• I follow direction reliably, adjust to feedback, and complete tasks on time.
• I adapt quickly, follow through, and help others adjust as needed.

12

ADi: Accepting Direction - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

13

Previous state experience or other experience WILL NOT be researched at this stage of the hiring process. Information not present on the actual application will not be considered for qualifying purposes. Did you list ALL of your job experience and education on your application? If not, please add to your profile before submitting.

• Yes
• No

Required Question

Employer State of Louisiana

Address 1201 N 3rd St

Baton Rouge, Louisiana, 70802

Phone (866) 783-5462

Website http://agency.governmentjobs.com/louisiana/default.cfm