Administrative Skills, Billing, Budget Management, Content Management Systems (CMS), Dental Insurance, Documentation, Grant Administration/Management, Grant Financials, Health Department, Laptop PC, People Management, Sustainability, Time Management, Willing to Travel
Pay Rate $31.30/hour to $33.20/hour
Location Hybrid Nashville, Tennessee
Estimated Duration August 17, 2026 June 30, 2027
Hours per Week 37.5 Position Overview
Under general supervision, the Administrative Assistant 4 provides advanced administrative and fiscal support for Maternal and Child Health grants funded through the Rural Health Transformation Program.
This position serves as the lead administrative resource for the HRP Maternal and Child Health grant portfolio and supervises an Administrative Assistant 3.
Key Responsibilities
- Serve as the lead administrative and fiscal support resource for HRP-funded Maternal and Child Health grants.
- Track grant budgets, invoices, expenditures, and spend-down activity to support fiscal accountability and sustainability.
- Review and process invoices and supporting documentation for compliance before submission.
- Coordinate with fiscal and contracts personnel to resolve discrepancies and support timely payments.
- Supervise and support an Administrative Assistant 3, including training, task assignment, and quality review.
- Maintain grant documentation and records in accordance with Tennessee Department of Health, HRSA, and CMS requirements.
- Support program directors with reporting, scheduling, and administrative coordination.
Minimum Requirements
- Associate s or bachelor s degree from an accredited college or university.
- At least two years of experience providing administrative or fiscal support for grant-funded programs.
Preferred Qualification
- Previous supervisory experience.
Work Environment
- This is a hybrid position. In-person attendance at the Nashville central office is required on the first day for laptop deployment and orientation.
- The employee will also be required to attend quarterly division meetings in Nashville. Travel to the central office is not reimbursable.
- The position is expected to follow the State s 37.5-hour workweek and is renewable annually on June 30, subject to continued funding availability.
- The position is funded through the Rural Health Transformation grant, which is renewable through October 30, 2030.
Benefits (employee contribution):- Health insurance
- Health savings account
- Dental insurance
- Vision insurance
- Flexible spending accounts
- Life insurance
- Retirement plan
All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Rate of pay within the stated range will depend on the qualification of the applicant. i
inSync Staffing
We recognize the VMS program management team is our customer and needs to be serviced with integrity, so we built and continue to improve upon our delivery methods as we strive to provide the highest quality service possible.
inSync Staffing’s management team recognized ten years ago the inevitable changes to the staffing industry being brought about by technology and the growing trend of Fortune 1000 corporations to outsource management of their contingent workforces to meet compliance and cost control goals. Rather than swim upstream against the changes, inSync Staffing has embraced MSP and VMS programs as our customers, not competitors. We asked program managers how they want to be serviced.
The result of their input is that we have structured inSync Staffing as a recruiting and customer service organization, unlike traditional staffing companies who sell directly to the end client. Our delivery model allows us concentrates our resources on how to best supply candidates in a very competitive MSP/VMS program environment.
50 to 99 employees
Staffing/Employment Agencies
http://www.insyncstaffing.com/default.html