Administrative Assistant 5

We are seeking an experienced Senior Administrative Assistant to provide high-level support to Senior Director leadership within our Global Enterprise Marketing team. This role is essential to ensuring smooth day-to-day operations, effective coordination, and exceptional administrative support within a fast-paced, collaborative environment.

The ideal candidate is highly organized, proactive, adaptable, and capable of managing multiple priorities while maintaining professionalism and confidentiality.

Key ResponsibilitiesExecutive Support

• Manage complex calendars, coordinate scheduling, and prioritize competing commitments.
• Filter requests and assist Senior Directors in managing daily priorities and activities.
• Coordinate and arrange domestic and international travel, including detailed itineraries and logistics.

Event & Project Coordination

• Plan and execute team offsite events, social gatherings, team-building activities, and staff meetings.
• Support the planning and delivery of quarterly All Hands meetings and team onsite events.
• Coordinate special projects and administrative initiatives as assigned.

Administrative Operations

• Process business expenses, invoices, and purchase orders on behalf of Senior Directors.
• Maintain accurate records and ensure timely completion of administrative tasks.
• Assist team members and department staff with administrative support as needed.

Collaboration & Team Support

• Partner closely with Administrative Assistants and Executive Assistants across the organization.
• Provide backup support for colleagues during vacations, illness, or other absences.
• Foster strong relationships with internal stakeholders and cross-functional teams.

QualificationsRequired Experience

• Extensive experience supporting leaders, preferably at the Director level or above.
• Proven ability to manage complex calendars, travel arrangements, and executive priorities.
• Experience coordinating events, meetings, and team activities across multiple stakeholders.
• Strong organizational and project management skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite and common business productivity tools.
• Ability to handle confidential information with discretion and professionalism.

Preferred Attributes

• Self-starter with strong problem-solving skills.
• Ability to thrive in a fast-paced, deadline-driven environment.
• Collaborative mindset with a customer-service-oriented approach.
• Strong multitasking and prioritization capabilities.

Job Type & Location

This is a Contract position based out of San Jose, CA.

Pay and Benefits

The pay range for this position is $43.90 - $43.90/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in San Jose,CA.

Application Deadline

This position is anticipated to close on Aug 13, 2026.

About TEKsystems

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems and TEKsystems Global Services

We’re a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We’re a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We’re strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We’re building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.