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Administrative Assistant (Administrative Support)

Macpower Digital Assets Edge

Cleveland, OH

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JOB DETAILS
SKILLS
Accounting, Administrative Skills, Banking Services, Billing, Budgeting, Calendar Management, Communication Skills, Customer Relations, Data Entry, Detail Oriented, English Language, Equipment Maintenance/Repair, Establish Priorities, Finance, High School Diploma, Logistics, Microsoft Excel, Microsoft Office, Microsoft PowerPoint, Microsoft Word, Newsletter, Office Equipment, Office Management, Oracle, Physical Demands, Presentation/Verbal Skills, Proofreading, Purchase Orders, Systems Maintenance, Team Player, Telephone Skills, Time Management, Travel Planning, Typing, Writing Skills
LOCATION
Cleveland, OH
POSTED
Today
Job Summary:
  • This role will consist of creating PO's, helping with billing and invoicing, managing the office supplies inventory and administrative duties for the office including ordering coffee, refilling coffee cups, etc.
  • The manager is looking for candidates with background in data entry and accounting.
  • Candidates should be detail oriented and able to navigate tools like Coupa and Oracle.
  • The manager is not interested in candidates who previously worked as receptionists.
  • Candidates should possess 5 to 10 years of relevant experience. A background in personal banking or accounting would be highly preferred. While software training will be provided, prior experience in handling purchase orders (POs) and invoicing is essential.
Key Requirements:
  • Requires 1-3 years of experience in the field or in a related area.
  • Requires a high school diploma or equivalent.
Knowledge, Skills & Abilities:
  • Basic knowledge of MS Office skills including Word, Excel and PowerPoint are required.
  • Clear oral and written communication skills and a strong command of the English language.
  • bility to maintain confidential information.
  • bility to work in a team environment.
  • professional appearance and telephone manner is essential.
  • Knowledge of use and operation of standard office equipment Continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
Working Conditions, Mental & Physical Demands:
  • Typically works in an office environment with adequate lighting and ventilation, and normal range of temperature and noise.
  • Requires communications with department, marketplace and Region personnel, and external marketplace.
  • Work assignments at times are routine and repetitive; detailed instructions are provided by the supervisor.
  • Work has some stress due to imposed due dates of communications and/or material.
  • Some physical effort is required to remain in sitting position for prolonged periods while concentrating on a specific task.
  • Job results are dependent upon proficient application of one or more dexterity skills, i.e. keyboard and phone system.
Responsibilities:
  • Provides exceptional support and service-related support to clerical and administrative duties through all mediums including correspondence, presentations, manuals, newsletters, meetings company activities, etc.
  • Under immediate supervision provides general administrative support including: Creates proofs, revises and edits written material as needed.
  • Creates and maintains departmental filing systems.
  • Uses and coordinates maintenance for local office equipment.
  • Coordinates logistics for meetings, net meetings and conference calls: location, communication, resources, etc.
  • Serves as Scribe for meetings as needed.
  • Maintains department logs, reports, and/or data entry for functional databases.
  • Cross-trains and learns other responsibilities within the team and provides assistance as needed.
  • Builds professional relationships with customers and other teams.
  • ssists receptionist and switchboard operators as necessary.
  • May coordinate with Finance for resolution of budget variances and/or expense application.
  • Responsibilities also include of working as Receptionist and greeting/assisting, answers telephone lines, updates calendar, makes travel arrangements, handles internal and external correspondence.
  • Performs other duties as assigned.

About the Company

M

Macpower Digital Assets Edge

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