Job Title: Administrative Assistant to CEO and President – Real Estate Development Firm
Job Summary:
We are seeking a highly organized, detail-oriented, and proactive Administrative Assistant to provide dedicated support to the CEO and President of our fast-paced real estate development firm. This role is critical to ensuring seamless operations, managing complex schedules, and facilitating high-level communications in a dynamic, deadline-driven environment. The ideal candidate thrives under pressure, excels at multitasking, and has a strong understanding of real estate development processes. Come grow with us
Key Responsibilities:
- Manage the CEO and President’s calendars, scheduling meetings, appointments, with precision and flexibility.
- Coordinate high-level meetings, including preparing agendas, presentations, and materials, and taking detailed minutes.
- Serve as the primary point of contact for internal and external stakeholders, including clients, contractors, and government officials.
- Handle confidential correspondence, draft emails, reports, and proposals, ensuring accuracy and professionalism.
- Assist with project coordination by tracking timelines, deliverables, and communications for real estate development projects.
- Maintain and organize critical documents, such as contracts, permits, financial reports, and development plans.
- Support the CEO and President in preparing for meetings, presentations, and industry events.
- Manage expense reports, budgets, and reimbursements for executive activities.
- Monitor and prioritize incoming communications, flagging urgent items and ensuring timely follow-ups.
- Assist with light research on market trends, zoning regulations, or potential development opportunities as needed.
- Handle ad-hoc tasks and special projects as directed by the CEO and President in a fast-moving environment.
Qualifications:
- 1- 2+ years of administrative experience* Bilingual Preferred Spanish and English
- Experience in real estate development, construction, or a related field is highly preferred.
- Exceptional organizational and time-management skills, with a proven ability to thrive in a fast-paced setting.
- Proficiency in Microsoft Office Suite, Google and real estate tools
- Strong written and verbal communication skills, with a professional and polished demeanor.
- Ability to handle sensitive information with discretion and maintain confidentiality.
- Quick learner with adaptability to shifting priorities and tight deadlines. Willing to train
- High energy, initiative, and a problem-solving mindset.