Sign upLog in
Administrative Support Jobs in Albany, NY

Administrative Assistant

Penda Aiken, Inc

Albany, NY

Apply
JOB DETAILS
SALARY
$22
SKILLS
Accounting Standards Board (ASB), Administrative Skills, Communication Skills, Data Entry, Detail Oriented, Documentation, File Systems, HRIS/HRMS, Mail Processing, Maintain Compliance, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Multitasking, Onboarding, Organizational Skills, Payroll Administration, Protective Services, Record Keeping, Systems Maintenance, Time Management
LOCATION
Albany, NY
POSTED
3 days ago
Job Title: Administrative Assistant
Location: Albany, NY

Type: Full-Time / State Agency Contract

Schedule: Monday–Friday, 8:30 AM – 4:30 PM (37.5 hours/week)

Work Mode: 100% On-site
Position Summary
Penda Aiken inc. is a staffing firm located in Brooklyn New York. Our client is a New York State Agency and is seeking an organized and detail-oriented Administrative Assistant to support student payroll and internship administrative functions.

This position is currently open to cover an incumbent who is out on leave. Comprehensive training will be provided to ensure the successful candidate is fully equipped to manage onboarding timelines, maintain data systems, and interface with incoming interns.
Primary Responsibilities

  • Inbox & Communication Management: Monitor the dedicated Student Payroll email inbox; respond directly to inquiries or forward them to the appropriate department personnel.

  • Intern Onboarding Support: Review incoming employment and onboarding paperwork for paid interns to ensure accuracy, compliance, and completeness. Follow up directly with interns to resolve missing or incorrect documentation.

  • System Data Entry: Process required HR system transactions for paid interns. Create user profiles within the Leave and Accrual Tracking System (LATS) and distribute instructional guidance emails to new interns.

  • Records Maintenance: Build physical personnel folders for new interns. Systematically file processed paperwork into physical file cabinets and/or transition them into secure electronic file systems.

  • Office Operations: Receive, sort, and distribute incoming office mail. Coordinate visitor access directly with building security/Administrative Services (ASB) for seamless building entry. Performs other general administrative duties as assigned.
Minimum Qualifications

  • Education: High school diploma or equivalent.

  • Experience: Prior administrative or office support experience is preferred but not required (training is fully provided).

  • Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

  • Core Competencies: Strong attention to detail, excellent organizational habits, and the ability to multitask and independently manage workflows to meet time-sensitive deadlines.
Interview Process

  • Round 1: Conducted virtually.

  • Round 2: Conducted in person.
Additional Information

  • Property Deposits: No payment deposit is required for any issued property (such as IDs, keys, or security passes).

  • Parking: Various parking options are available in downtown Albany, including visitor lots ($10/day), municipal parking structures, and private lots.

About the Company

P

Penda Aiken, Inc

Resume Resources

Free Resume TemplatesFree Resume Builder

Similar Job Searches

Office Assistant Jobs in Albany, NYSecretary Jobs in Albany, NYRemote Administration JobsEntry Level Administration Jobs