Administrative Assistant
Location: Albany, NY
Department: New York State Department of Health (NYS DOH)
Contract Length: 2-Year Contract
Pay Rate: $20-$30 per hour
Schedule: Monday-Friday, 8:00 AM-5:00 PM
Position Overview
The New York State Department of Health (NYS DOH) is seeking a dependable, detail-oriented, and highly motivated Administrative Assistant to support daily operations in a fast-paced, high-volume office environment. The successful candidate will provide administrative and clerical support, prepare reports and correspondence, maintain tracking systems and databases, process incoming and outgoing documents, and respond to information requests.
This position requires strong organizational and communication skills, excellent knowledge of Microsoft Office, and the ability to manage multiple assignments while adapting to shifting priorities and deadlines. Candidates must be comfortable working independently as well as collaboratively with staff across different teams.
Key Responsibilities
- Prepare, format, and edit reports, correspondence, spreadsheets, and other administrative documents using Microsoft Word and Excel.
- Respond to information requests and assist with the preparation and organization of reports and related materials.
- Screen incoming correspondence, route inquiries and documents to appropriate staff, and follow up to ensure timely responses.
- Maintain and update electronic databases, tracking systems, spreadsheets, and other records.
- Enter data into electronic systems and retrieve information as needed.
- Receive, sort, and process incoming and outgoing mail and correspondence.
- Perform document management duties, including faxing, scanning, photocopying, emailing, uploading, and filing documents.
- Maintain organized paper and electronic filing systems to ensure accurate and accessible records.
- Receive visitors, coordinate conference calls, schedule meetings, and provide general office support.
- Assist staff with troubleshooting various issues, including basic IT and computer-related problems.
- Organize information and documentation for reports, requests, and administrative projects.
- Take notes during meetings or discussions and accurately document relevant information.
- Manage multiple assignments simultaneously while adjusting to changing priorities and deadlines.
- Perform additional administrative and clerical duties as assigned.
Minimum Qualifications
- High school diploma or equivalent.
- Five years of experience working for the New York State Department of Health.
- Excellent working knowledge of Microsoft Office, particularly Word and Excel.
- Ability to enter, update, retrieve, and extract data from electronic databases.
- Strong organizational skills, including the ability to compile information and organize it into reports.
- Ability to work independently and collaboratively with individuals with varying personalities and work styles.
- Demonstrated ability to multitask, manage shifting priorities, and meet deadlines.
- Knowledge of office administration and management practices.
- Strong written and verbal communication skills, including proper grammar, punctuation, spelling, and business correspondence.
- Ability to take accurate notes and maintain clear, organized documentation.
Preferred Qualifications
- Certification in Microsoft Office applications.
- Knowledge of computer information systems and computer programming.
- Bachelor's degree.
- Familiarity with the New York State Health Commerce System (HCS).
- Familiarity with the New York Statewide Financial System (SFS).
Ideal Candidate
The ideal candidate is dependable, organized, detail-oriented, and self-motivated, with the ability to thrive in a high-volume administrative environment. They should demonstrate professionalism, sound judgment, adaptability, and strong attention to accuracy when handling records, reports, and correspondence. The successful candidate will be comfortable transitioning between assignments, assisting colleagues, resolving routine issues, and maintaining productivity as workloads and priorities change.
Compensation and Schedule
- Hourly Pay: $20-$30 per hour
- Contract Duration: 2 years
- Work Location: Albany, NY
- Work Schedule: Monday-Friday, 8:00 AM-5:00 PM
If interested in exploring this great opportunity, please apply directly at https://search10.smartsearchonline.com/datrose/jobs/
Veterans are encouraged to apply.
Datrose is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, pregnancy, status as a parent, age, protected veteran status, family medical history or genetic information, political affiliation, status as a qualified individual with disability, or other non-merit-based factors.
Authorization to work in the U.S. is a precondition of employment. Datrose does not sponsor employment visas.
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