Title: Administrative Assistant (formal title is Office Experience Assistant)
Location: Atlanta, Georgia (3x a week in office required)
Experience: Associate Level
Job Function: Human Resources
Employment Type: Full-Time
Industry: Computer and Network Security
About the position
We are seeking an organized, proactive, and culture-driven Office Experience Administrator to support the daily operations and employee experience within our Atlanta office and global teams. This role is responsible for creating a welcoming, organized, and engaging workplace environment where employees, executives, and visitors feel supported.
In addition to managing office operations, this person will play a key role in coordinating workplace experiences, employee engagement initiatives, and culture-building activities that strengthen connection and collaboration across the organization. The ideal candidate is highly organized, service-oriented, self-directed, and passionate about creating a positive employee experience.
Applicants must be legally authorized to work in the United States.
Responsibilities
- Be on-site at least three days per week to support employees, maintain office operations, and serve as the primary workplace contact.
- Manage day-to-day office operations, ensuring a clean, organized, and welcoming environment for employees, executives, and visitors.
- Oversee office supplies, vendors, procurement, deliveries, mail, building access, and parking management.
- Coordinate catering, meals, office hospitality, and meeting logistics, including setup and cleanup.
- Support workplace experience initiatives, including team events, employee activities, office communications, and event ticket management.
- Promote employee engagement by supporting Culture Ambassador initiatives, KEY Leaders, DIVERSE Networks, Water Cooler activities, and recognition programs.
- Manage rewards & recognition administration, including monthly expenses, award allocations, and related requests.
- Provide administrative support to HR, executives, and cross-functional teams, including scheduling, expense coordination, shipping, organization, platform administration and ad hoc requests.
- Support a positive workplace culture by creating engaging employee experiences and ensuring smooth office operations.
Skills and Qualifications
- Prior experience in an administrative, office management, workplace experience, or employee engagement role preferred.
- Ability to self-manage, prioritize tasks, and work independently in a fast-paced environment.
- Strong organizational skills with excellent attention to detail.
- Professional, dependable, and service-oriented mindset.
- Passion for employee experience, workplace culture, and creating meaningful connections.
- Comfortable balancing daily operational responsibilities with employee engagement initiatives and events.
- Strong communication and interpersonal skills with the ability to work effectively across all levels of the organization.
- Familiarity with Microsoft Office tools, calendars, expense platforms, and administrative systems.
Work Environment
- On-site (hybrid) role supporting the Atlanta office environment.
- Collaborative, people-focused culture with opportunities to contribute to employee engagement and workplace experience initiatives.
- Regular interaction with employees, executives, vendors, and visitors.
- Role requires a hands-on approach to maintaining office operations and creating a positive workplace experience.