Accounts Payable, Administrative Skills, Billing, Budget Management, Communication Skills, Corporate Communications, Cross-Functional, Custodial Services, Detail Oriented, Distribution Services, Establish Priorities, Event Management, Expense Management, Expense Tracking, Facilities Planning, Flyers, Interpersonal Skills, Inventory Management, Java IDE (Integrated Development Environments), Leadership, Maintenance Services, Manufacturing, Microsoft Office, Multitasking, Operations, Organizational Skills, Problem Solving Skills, Process Management, Procurement Management, Product Development, Purchase Orders, Telephone Skills, Time Management, Vendor/Supplier Relations
Administrative Assistant
Join BIC World, a community of brands dedicated to creating ingeniously simple and joyful products that have been part of hearts and homes for over 75 years. We are committed to growing our iconic and innovative brands by reimagining everyday essentials in new, sustainable, and responsible ways. Our culture encourages a "roll up your sleeves and get the job done" mindset, ensuring self-starters, problem solvers, and innovative thinkers can truly thrive. At BIC World, you are empowered to take ownership of your career and use your unique perspective to make a meaningful, global impact on our mission.
The Administrative Assistant provides comprehensive administrative and logistical support across the entire Charlotte campus, serving both the Charlotte Packaging facility and the Distribution Center. This full-time, on-site role ensures smooth daily operations by coordinating campus activities, managing administrative processes, and supporting cross-functional teams five days a week.
Responsibilities:
- Order, track, and stock all office, cleaning, maintenance and operational supplies for all facilities and common areas
- Manage office spending budget and expense tracking
- Support Purchasing Inventory Control team with cross-checks and price changes for purchase orders
- Enter and receive POs from all departments and submit to JDE and Buy-4-Bic, and Accounts Payable
- Process and submit invoices for all Charlotte facilities
- Submit maintenance service tickets as needed
- Coordinate with leadership and support facility visitors with planning and day-of events, bookings and meals
- Serve as point of contact for coordination of employee work perks such as uniform orders, game tickets, product goodie bags, shoe truck, flowers/gifts, anniversaries / milestone, etc.
- Support HR team with engagement event planning, supply order, day-of planning and communications
- Administer company communications and content through posting flyers and TV monitors
- Maintain relationships with facility vendors (i.e.: Canteen, water filter company, etc.)
- Responsible for managing phone calls and any onsite visitors
- Other duties as assigned
Qualifications:
- 3+ years of experience in an administrative assistant role; 2+ years of experience in invoicing/purchase order administration; experience supporting distribution center, production or manufacturing is a plus
- Excellent communication and interpersonal skills
- Ability to handle multiple priorities in a fast-paced environment with minimal supervision
- Must be organized and hit important deadlines
- Is a self-starter and willing to roll up his/her sleeves; takes initiatives, is proactive and detail oriented. Comfortable in a fast-paced and often-changing environment: Must have the ability to multitask and prioritize quickly
- High proficiency in Microsoft Office, Concur and JDE
- Annual Base Salary around 60,000 USD
BIC World is an Equal Opportunity Employer. We strongly commit to hiring people with different backgrounds and experiences to help us build better products, make better decisions, and better serve our customers. We do not discriminate based upon race, religion, color, national origin, gender, sexual orientation, veteran status, disability status, or similar characteristics. All employment is decided based on qualifications, merit, and business need.
B
Brookhaven Instruments Corporation