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Administrative Assistant Jobs in Los Angeles, CA

Administrative Assistant (Construction)

K2 Staffing
  • Los Angeles, Nevada
  • Autofill and Review
2 days ago

Job Description

Summary
We are representing a highly respected and growingcommercial construction general contractor with a strong presence throughout Southern California. Our client specializes in delivering high-quality ground-up construction projects across a diverse range of commercial sectors, including financial institutions, healthcare facilities, religious organizations, education, and other complex commercial developments. Known for their commitment to quality, integrity, and long-term client relationships, they are seeking an experienced Administrative Assistant to help the VP with many office-related tasks. This is a remote-based position for candidates located anywhere in California, Nevada, or Pacific Northwest.  This individual must be able to manage multiple priorities in a fast-paced environment.Duties & Responsibilities
  • Provide comprehensive administrative support to project management teams
  • Prepare, format, and manage project documentation including reports, correspondence, submittals, proposals and agreements
  • Maintain organized electronic and physical filing systems for projects, contracts, and technical records
  • Assist with project document control and distribution
  • Coordinate scheduling of daily field work activities
  • Support proposal preparation efforts, including assembling qualification packages and bid documents
  • Process incoming and outgoing correspondence, phone calls, and emails professionally
  • Assist with invoicing, expense tracking, and basic accounting or billing support as needed
  • Interface with clients, vendors, subcontractors, and internal staff in a professional and courteous manner
  • Perform general office management tasks such as ordering supplies, coordinating office needs, and supporting day-to-day operations
  • Ensure compliance with company procedures, project requirements, and confidentiality standards
Qualifications & Requirements
  • Minimum of 3–5 years of administrative experience within a construction, engineering, or related professional services environment
  • Prior experience supporting project managers, engineers, or construction teams is strongly preferred
  • High school diploma or equivalent required; associate’s degree or higher is a plus
  • Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Sharepoint); experience with document management or construction software is a plus
  • Strong organizational skills with the ability to manage multiple priorities and deadlines
  • Excellent written and verbal communication skills
  • High attention to detail and accuracy, particularly with technical and project-related documentation
  • Professional demeanor with strong interpersonal and customer service skills
  • Ability to work independently while also contributing effectively within a team environment
  • Familiarity with construction or engineering terminology, workflows, and project lifecycles preferred

Numbers & Facts

LocationLos Angeles, Nevada

Skills

  • Accountingunmatched
  • Administrative Skillsunmatched
  • Bid Packagesunmatched
  • Billingunmatched
  • Communication Skillsunmatched
  • Constructionunmatched
  • Construction Engineeringunmatched
  • Construction Industry Softwareunmatched
  • Construction Projectsunmatched
  • Corporate Complianceunmatched
  • Customer Relationsunmatched
  • Customer Support/Serviceunmatched
  • Detail Orientedunmatched
  • Distribution Controlunmatched
  • Document Controlunmatched
  • Document Managementunmatched
  • Documentationunmatched
  • Executive Assistant Skills unmatched
  • Expense Trackingunmatched
  • Financeunmatched
  • Healthcareunmatched
  • High School Diplomaunmatched
  • Interpersonal Skillsunmatched
  • Mail Processingunmatched
  • Maintain Complianceunmatched
  • Microsoft Excelunmatched
  • Microsoft Officeunmatched
  • Microsoft Outlookunmatched
  • Microsoft PowerPointunmatched
  • Microsoft SharePointunmatched
  • Microsoft Wordunmatched
  • Multitaskingunmatched
  • Office Managementunmatched
  • Order Suppliesunmatched
  • Organizational Skillsunmatched
  • Presentation/Verbal Skillsunmatched
  • Professional Servicesunmatched
  • Project Controlunmatched
  • Project Engineeringunmatched
  • Project Lifecycleunmatched
  • Project/Program Managementunmatched
  • Proposal Writingunmatched
  • Time Managementunmatched
  • Vendor/Supplier Relationsunmatched
  • Writing Skillsunmatched

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