Administrative Assistant – Digital Marketinghybrid on-site presence three days a week (Tuesday- Thursday in SF and Palo Alto).We are seeking an experienced Administrative Assistant to provide operational and administrative support to the Senior Director, Digital Marketing, as well as coordination support for the teams reporting to this function. This role combines administrative support with strong organizational and communication skills, ensuring seamless operations and alignment across key marketing and cross‑functional priorities.The ideal candidate is proactive, highly organized, and detail-oriented, with exceptional communication and relationship‑building abilities. They will manage complex calendars, meetings, event planning, budget, communications, and deliverables, while coordinating initiatives that enhance team effectiveness, support strategic priorities, and drive overall business performance.ResponsibilitiesManage the Senior Director's calendar by prioritizing meetings, resolving conflicts, and ensuring alignment with strategic prioritiesManage team calendars and meeting requests to support overall scheduling needsCoordinate travel, prepare detailed itineraries, and manage expense reporting through ConcurPrepare, proofread, and edit materials, presentations, and reports for the Senior DirectorManage and assist with event planning, meetings, and all key meetings within the Digital Marketing function to ensure seamless execution and alignmentTrack decisions, deliverables, and follow‑ups to ensure accountability and timely executionProvide onboarding support for new vendors and agencies, ensuring they have the required access, documentation, and enablement materialsManage contracts, SOW submissions, vendor onboarding, route agreements for review and approval in partnership with Legal and FinanceTrack and manage event budgets, ensuring financial accuracy and reporting transparencyPartner with other administrative staff to maintain consistency, alignment, and coverage across departmentsHandle confidential information with professionalism, discretion, and sound judgmentRequiredBachelor's degree preferred3 or 5+ years of experience as an Administrative AssistantExperience supporting a Commercial or marketing team preferredProven ability to manage multiple complex projects with minimal oversightStrong organizational, communication, and interpersonal skillsA proactive, positive attitude and the ability to anticipate needs before they ariseHighly detail‑oriented, proactive, and able to anticipate needs and act independentlyProficiency with Microsoft 365, SharePoint, Teams, Zoom, DocuSign, and project management toolsContract routing / PO / invoice processing, budget management, and project management experience#J-18808-Ljbffr