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Administrative Assistant, Executive Support

Corps Team

Grand Central, NY

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JOB DETAILS
SALARY
$33.29–$35.29 Per Hour
SKILLS
Administrative Skills, Best Practices, Budget Management, Business Solutions, Calendar Management, Communication Skills, Cost Control, Customer Support/Service, Detail Oriented, Establish Priorities, Executive Assistant Skills , Expense Management, Expense Reports, Financial Services, High School Diploma, Housekeeping/Cleaning, Leadership, Logistics, Maintenance - HVAC, Matrix Management, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, On Site Support, Operations, Organizational Skills, Presentation/Verbal Skills, Project Planning, Project/Program Management, Property Management, Reimbursement, Service Delivery, Team Player, Time Management, Travel Planning, Willing to Travel, Writing Skills
LOCATION
Grand Central, NY
POSTED
Today
Our client, a large financial services company, is seeking an experienced Administrative Assistant, Executive Support for a 12+ month contract assignment in New York, New York.  This role is fully onsite.

Job Summary
The Administrative Assistant will provide high-level onsite administrative support within a dynamic and collaborative executive office environment. This individual will work as an integral member of a broader administrative and operations team, contributing to the seamless delivery of support services across the office. The ideal candidate is not only organized and proactive but is also a genuine team player who takes pride in building strong working relationships, showing up for colleagues, and creating a positive and professional office culture. This individual will manage a broad variety of executive administrative tasks, help ensure the smooth running of daily operations, and function as a key liaison across internal and external partners.

Key Responsibilities & Duties
  • Provide proactive, comprehensive calendar management for senior leadership, including complex scheduling across multiple time zones, coordinating internal and external meetings, and anticipating scheduling conflicts before they arise.
  • Prepare, format, and distribute materials, agendas, and presentations for executive meetings, ensuring a clear understanding of expectations and deliverables at all times.
  • Manage expense report preparation, submission, tracking, and reimbursement on behalf of senior leadership, supporting cost management and assisting with budget tracking as needed.
  • Arrange and oversee detailed domestic and international travel itineraries, including transportation, accommodations, and meeting logistics, handling last-minute changes with composure and accuracy.
  • Serve as a primary contact for facilities-related requests such as maintenance, cleaning, and HVAC coordination, and liaise with building management, office services, and IT on behalf of the executive team.
  • Assist with workspace planning and daily office operations to ensure a productive and well-functioning environment.
  • Oversee executive event logistics, including leadership offsites, client meetings, internal culture events, and special projects from planning through execution.
  • Work in close partnership with the receptionist team and other administrative staff to ensure cohesive, high-quality support across the office, stepping in where needed and fostering a collaborative and collegial work environment.
  • Actively engage with colleagues across the office, building trusted relationships and serving as a reliable, approachable, and visible presence within the team.
  • Collaborate closely with administrative colleagues supporting other senior leaders across the organization, handling cross-team requests and sharing best practices to ensure seamless support across the office.
  • Exercise the highest level of discretion and confidentiality in all aspects of the role, with a demonstrated ability to listen, interpret, and quickly act on the needs and concerns of senior leadership.
  • Act as backup support for fellow executive assistants as needed, stepping in seamlessly to maintain continuity of support.
  • Take on additional duties and projects as assigned by leadership, approaching all responsibilities with an ownership mindset.
Required Qualifications
  • A minimum of 2 to 5 years of professional experience in an administrative or executive support role, preferably supporting senior or C-suite level leadership, with demonstrated progression of responsibility over time.
  • High school diploma or equivalent required; bachelor's degree preferred.
  • Proven ability to work onsite in a professional office environment with reliability and consistency.
Preferred Qualifications
  • Advanced proficiency with Microsoft Office including Outlook, Word, Excel, and PowerPoint, with the ability to quickly learn additional business applications and internal systems.
  • Superior oral and written communication skills, with a strong attention to detail and the ability to produce clear, polished, and professional correspondence.
  • Demonstrated organizational, project management, and multitasking skills with the ability to effectively prioritize competing and time-sensitive requests without losing accuracy or composure.
  • Exceptional professionalism, reliability, and a positive, solutions-oriented attitude with an ownership mindset and willingness to take full responsibility for outcomes.
  • A genuine team-oriented mindset with a natural ability to build relationships across all levels of the organization and contribute positively to office culture.
  • Comfortable interacting with and supporting various senior leaders both internally and externally, with the poise and confidence to represent leadership well in all interactions.
  • Ability to handle confidential and sensitive information with the utmost discretion and integrity at all times.
  • Willingness and flexibility to work overtime and respond to urgent requests outside of standard business hours as needed.
  • Experience supporting multiple executives or working within a broader administrative team in a large, matrixed organization is a plus.
Pay Rate- $33.29- $35.29/hour 
 

About the Company

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Corps Team

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