Administrative Assistant for Brain Health Network

Posting Details

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Posting Summary

Logo Posting Number RTF00173PO26 USC Market Title Administrative Assistant Link to USC Market Title https://uscjobs.sc.edu/titles/156181 Business Title (Internal Title) Administrative Assistant for Brain Health Network Campus Columbia Work County Richland College/Division School of Medicine Columbia Department SOMC Brain Health Anticipated Hiring Range $44,296 - $64,229 Location of Vacancy Part/Full Time Full Time Hours per Week 40 Work Schedule

• Standard working schedule: 8:30am - 5:00pm
• Must be willing to work a flexible schedule to meet the needs of the department.

Type of Staff Position Staff Time-Limited (STL) Basis 12 months Job Search Category Administrative

About USC

About University of South Carolina

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service - helping to build healthier, more educated communities in South Carolina and beyond.

Benefits for Research Grant or Time-Limited Positions Are Indicated Below

The University of South Carolina (UofSC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about UofSC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.

South Carolina Retirement Yes State Insurance Programs Yes Annual Leave Yes Sick Leave Yes

Position Description

Advertised Job Summary

The Administrative Assistant for the Brain Health Network serves as a primary resource for departmental office coordination and administrative support. The role will focus on supporting day-to-day operational functions, operational coordination activities, patient communication/assistance, and office administration needs. To demonstrate commitment to conduction business lawfully and ethically by consistently adhering to compliance policies, procedures and regulations.

Job Related Minimum Required Education and Experience

• Typically holds a high school diploma or GED. Requires 3 or more years of job related experience.

Required Certification, Licensure/Other Credentials Preferred Qualifications

• Prefer at least 3 years combined direct experience in administrative coordination, office administration, personnel coordination, customer service, and/or operational support functions.

Knowledge/Skills/Abilities

• Excellent writing and editing skills. Excellent computer skills, including proficiency with Microsoft365.
• Ability to work independently and collaboratively as part of a multidisciplinary team.
• Strong organizational skills with the ability to manage multiple concurrent tasks and maintain confidentiality.
• Required to conduct business lawfully and ethically by consistently adhering to compliance policies, procedures and regulations.

Job Duties

Job Duty

Provides administrative support, assisting with day-to-day operational activities including (but not limited to) maintaining calendars, coordinating meetings and conference room schedules, preparing correspondence, maintaining files and records, and supporting departmental communications and workflow coordination.

Essential Function Yes Percentage of Time 35 Job Duty

Supports operational coordination activities by coordinating hiring, onboarding, training, and reappointment processes. Assists with new hire onboarding meetings, communicating required documentation, maintaining confidential employee records, and supporting operational communication as appropriate.

Essential Function Yes Percentage of Time 25 Job Duty

Coordinates general office operations, including ordering and maintaining office supplies, monitoring office equipment and operational needs, processing invoices, travel documentation, reimbursements, and other routine administrative support functions necessary for departmental operations.

Essential Function Yes Percentage of Time 25 Job Duty

Coordinates Brain Health Center desk coverage and scheduling by collaborating with students, staff, and volunteers to ensure appropriate front desk support during operational hours. Maintains coverage schedules, communicates scheduling updates and changes, assists with training coordination and onboarding of desk personnel, and serves as a point of contact for routine operational and customer service matters related to concierge desk activities.

Essential Function Yes Percentage of Time 10 Job Duty

Performs other duties as assigned. Serves as an active member of the department team.

Essential Function Yes Percentage of Time 5

Position Attributes

Hazardous weather category Non-Essential Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing. No

Posting Detail Information

Number of Vacancies 1 Desired Start Date 08/16/2026 Position End Date 08/15/2027 Job Open Date 07/24/2026 Job Close Date 09/07/2026 Open Until Filled No Special Instructions to Applicant

Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.

We are only accepting applications submitted by September 7, 2026.

Quicklink for Posting https://uscjobs.sc.edu/postings/210223 EEO Statement

The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Do you have at least a high school diploma or GED and 3 or more years of job related experience?
• Yes
• No

Applicant Documents

Required Documents

• Resume
• List of References and Contact Information

Optional Documents

• Cover Letter
• Other Supporting Documents