Administrative Assistant for Human Resources

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At Rotech Healthcare Inc., we’re more than a medical equipment provider—we’re a trusted partner in patient care. As a national leader in ventilators, oxygen therapy, sleep apnea treatment, wound care, diabetic solutions, and other home medical equipment, we empower patients to manage their health from the comfort of home.

With hundreds of locations across 45 states, our team delivers high-quality products, exceptional service, and compassionate support that helps patients live more comfortably, independently, and actively. Whether you're a clinician, technician, or healthcare administrator, your work at Rotech directly improves lives.

Explore more about our mission and services at Rotech.com.

Summary

We are seeking a dedicated Human Resources Administrator  (Administrative Assistant for Human Resources) for our Human Resources department located at our corporate office in Orlando. In this position the HR Admin will administer and manage leave programs including updating and improving the system; research questions for and communicate with the human resources department and employees about leave policies and our leave program; ensure that forms are collected, recorded and filed on time; prepare or maintain employment records related to events such as hiring, termination, leaves, transfers or promotions, using our human resources management system software (HRIS); interpret and explain human resources policies, procedures, laws, standards, or regulations.

Essential Job Duties and Responsibilities

(Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.)

• Answer employees’ queries about HR-related issues
• Effective and positive communication via phone and email
• Management of electronic files
• Listen effectively and obtain clarification asking appropriate questions
• Listen to employee concerns and route issues to correct Human Resources manager for resolution
• Administrative help with HRM systems and payroll systems.
• Participate in HR projects
• Speak clearly and persuasively in positive or negative situations
• Processing separation status changes 
• Unemployment Responses
• Update internal databases and excel trackers
• Write clearly and informatively; present numerical data effectively; read and interpret written information
• Performs other duties as assigned

Employment is contingent on

• Background check (company-wide). Results will not be used automatically to disqualify individuals. Instead, the Company will conduct an individualized assessment that considers the duties of the position, the nature and timing of the offense, and any evidence of rehabilitation, in accordance with applicable laws.
• Drug screen (when applicable for the position)
• Compliance with healthcare facility credentialing process (when applicable for the position)
• Valid driver’s license in state of residence with a clean driving record (when applicable for the position)

Required Education and/or Experience

• High school diploma or GED equivalent, required

Preferred Education and/or Experience

• Bachelor’s Degree preferred or 2 years’ experience in a Human Resources or administrative role
• Must be able to type on a computer
• Must have proficiency with Excel
• One to three years of related prior work experience in a team-oriented environment
• Strong customer service background

Skills, Knowledge and Abilities

• Effectively communicate in English; both oral and written, with vendors, employees and customers to ensure questions and concerns are processed in a timely manner
• Helpful, knowledgeable and polite while maintaining a positive attitude
• Interprets a variety of instructions in a variety of communication mediums
• Maintain confidentiality and practice discretion and caution when handling sensitive information
• Multi-task along with attention to detail
• Must be able to accurately perform simple mathematical calculations using addition, subtraction, multiplication and division
• Self-motivation, organized, time-management and deductive problem solving skills
• Work independently and as part of a team
• Must have proficiency with Excel

Physical Demands

• Lift and carry up to 10 pounds
• Requires sitting, walking, standing, talking or listening
• Requires close vision to small print on computer and or paperwork
• Sit at a desk and utilize the computer for long periods of time

Machines, Equipment and Technical Abilities

• Email transmission and communication
• Type on a computer and or a tablet
• Internet navigation and research
• Microsoft applications including but not limited to Word, Excel, Power-Point, Publisher, Access, etc.
• Office equipment; fax machine, copier, printer, phone and computer

Benefits

• Generous paid time off and paid holidays
• Overtime pay for non-exempt positions (as applicable)
• Commission for Account Executives
• Bonus and incentive opportunities 
• Fixed and variable car reimbursement for Area Managers and Account Executives
• Car, mileage, and telephone reimbursement (as applicable)
• Employee discount and recognition programs

• Employee Assistance Program (EAP)

• 401(k), HSA, and FSA/Dependent Care FSA

• Medical, prescription, dental, and vision coverage

• Life insurance, disability, accidental death, identity protection, and legal services

• Meru Health mental health and Mercer SmartConnect Medicare programs

• Livongo Diabetes and High Blood Pressure programs

• Healthcare Bluebook and RX Savings Solutions programs

• Hepatitis B (HEPB) and TB vaccinations

Equal Opportunity Employer of Minorities, Females, Protected Veterans and Individuals with Disabilities. Rotech Healthcare Inc. recruits, employs, trains, promotes, transfers, separates from employment and compensates employees without regard to membership in, association with, or perception of race, color, age, gender, gender identity, religion, creed, national origin, ancestry, citizenship, marital status, veteran status, sexual orientation, physical or mental disability, pregnancy or any other personal characteristic protected by applicable federal, state and local laws governing nondiscrimination in employment in each locality where Rotech has employees.