Make a Difference in the Lives of Our Nation's Heroes
At HMR Veterans Services, we are proud to honor our mission of "Serving Those Who Served." If you are a passionate and dedicated Administrative Assistant looking for meaningful work, we invite you to join our team and make a lasting impact on the lives of America's Veterans.
Why Join HMR Veterans Services?
We value our team members and offer a comprehensive benefits package that includes:
- 401(k) with Company Match
- Medical, Dental, and Vision Insurance
- Employee Assistance Program (EAP)
- Paid Time Off (PTO)
- Tuition Reimbursement Program
- Company-Paid Life Insurance*
- Career Growth Opportunities
- And Much More!
What You'll Do
As a Administrative Assistant, you will Assist the Director of Dietary Services in managing daily operations to ensure quality nutrition and maintain a clean, safe, and compliant dietary department. Responsibilities include:
- Responsible for obtaining and maintaining credentialing files on all physicians and licensed practitioners.
- Maintain and monitors contracts/agreements and facility contract binder.
- Prepare daily correspondence, reports, meetings, seminar & manual materials, presentation materials, facility listings, spreadsheets, contracts, and new acquisition material, etc.
- Assist with the coordination of Administrator and Director of Nursing meetings, seminars, etc.
- Create and prepare related materials for distribution.
- Create and proofread written material with a high level of accuracy and a minimum of supervision.
- Attend departmental and staff meetings as directed or called.
- Attend and participate in in-service educational classes and on-the-job training programs, etc., as scheduled or directed.
- Respond quickly and responsibly when critical issues arise regarding the facility, government agencies, resident families, and company attorneys.
- Prepare, distribute, and maintain administrative, management, and facility reports according to established time frames.
- Liaison between executive staff and residents’ families, vendors, and facility personnel regarding requests, inquiries, and problems. Respond in a prompt and courteous manner.
- Create an atmosphere of warmth, personal interest, and positive emphasis, as well as a calm environment throughout the facility.
- Assist in developing a plan of correction for deficiencies noted during survey inspections and provide a written copy of such plan to the Administrator.
- Process and deliver mail to/for the Administrator and other executives as needed.
- Work with personnel matters as required.
Qualifications
- High school diploma. College and/or secretarial training programs are desirable.
- Must have three (3) years of clerical/secretarial experience.
- Ability to type and use general office equipment is required.
- Requires common sense, good judgment, and a detailed approach to work on assignments and projects that are
- routine in nature. Must be able to organize to ensure timely completion of such projects.
- Ability to communicate effectively in stressful situations and to read and understand written/verbal instructions.
- Pleasant telephone and in-person manner and voice.
- Must show proficiency in computer skills, specifically in Microsoft Word, Excel, and Power Point.
- Must be able to utilize resources and use independent judgment when making decisions concerning confidential matters of management. Must maintain confidentiality of critical office issues and documents.
- Working knowledge of the rules and regulations that govern VA facility operational standards.
- Requires a basic understanding of requirements and regulations set forth by Medicare, and other related agencies.
- Must have the ability to deal tactfully with personnel, residents, family members, visitors, government agencies/personnel, and the public.
- Must possess leadership ability and the willingness to work harmoniously with and supervise other personnel.
- Must have the ability to act as liaison between personnel and management.
Join a Mission That Matters
When you join HMR Veterans Services, you're not just starting a job, you're becoming part of a team dedicated to serving those who have served our country. Apply today and help us continue making a difference every day.