Administrative Assistant - Grade I

Position: Administrative Assistant (Grade I)

Location: Brookside Elementary School

Schedule: 12-Month Position 35 hrs. per week M-F

Salary: Per Contract

To Start: November 2026

The successful candidate will provide a full range of administrative services and have the following qualifications: Bilingual, Fluent in Spanish and/or Portuguese, preferred. oIf bilingual: Proof of proficiency in the Target language, as aligned to DESE Guidance for the Provision of Interpreters in the Education Setting (p.8), required within the first year of employment. Completion of the 2-hour online Language Ambassador Training Course, certificate required upon hire Experience working as part of a team in a school environment, required. Experience with elementary school-aged children is preferred. Ability to work in a fast-paced, flexible, and spontaneous work environment. Must possess excellent organizational and communication skills. Must possess excellent computer skills - Microsoft Office and/or Google Platform experience required. Demonstrate excellent knowledge of basic office procedures, operation of common office equipment, the ability to multitask, and a strong time management/task completion record. Must possess excellent writing skills. Ability to interface with students, parents, coworkers, and the public in a positive, upbeat manner. Ability to hold all matters related to duties in the strictest confidence.

Description: Brookside Elementary School is looking for an administrative assistant to serve as a liaison between building administration and all constituencies. The successful candidate will be flexible and able to contend with the unpredictable world that is an elementary school. He/she will have a positive demeanor and the ability to communicate with English- and non-English-speaking community members. The administrative assistant will work to create a welcoming environment for all visitors to the school. He/she will support the building administration as outlined in the duties below. They will be able to perform a range of advanced and confidential administrative support functions.

The following items are completed in English and/or the targeted language, as appropriate: Manage student database software Provide all components of secretarial support to the administrative staff Work collaboratively with other office staff Coordinate personnel requisitions and accompanying documentation Prepare, transmit, and receive correspondence for the administrative staff Receive, screen, and direct phone calls Managing student attendance, enrollment, and attendance records Printing and distributing reports Respond to staff, student, and parent inquiries Managing the front door, front desk, and school phone calls Coordinating and scheduling meetings and appointments for the administrative staff Conducting research and preparing correspondence for administrative staff Managing a number of different objectives and projects simultaneously Other various tasks as assigned by building administrators.