Administrative Assistant - Grade II

Position:Administrative Assistant (Grade II)

Location:Brookside Elementary School

Schedule:12 Month Position - 35 hrs. per week (Monday-Friday)

Salary:Per Contract

To Start:November 2026

The successful candidate will provide a full range of administrative services and have the following qualifications: Bilingual, Fluent in Spanish and/or Portuguese, preferred. oIf bilingual: Proof of proficiency in the Target language, as aligned to DESE Guidance for the Provision of Interpreters in the Education Setting (p.8), required within the first year of employment. Completion of the 2-hour online Language Ambassador Training Course, certificate required upon hire Experience working as part of a team in a school environment required. Experience with elementary school aged children is preferred. Ability to work in a fast paced, flexible and spontaneous work environment. Must possess excellent organizational and communication skills. Must possess excellent computer skills - Microsoft Office and/or Google Platform experience required. Demonstrate excellent knowledge of basic office procedures, operation of common office equipment, the ability to multitask, and strong time management/task completion record. Must possess excellent writing skills. Ability to interface with students, parents, coworkers and the public in a positive, upbeat manner. Must possess strong accounting skills. Ability to hold all matters related to duties in the strictest confidence.

Description: Brookside Elementary School is looking for an administrative assistant to serve as a liaison between building administration and all constituencies. The successful candidate will be flexible and able to contend with the unpredictable world that is an elementary school. He/she or she will have a positive demeanor and an ability to communicate with English and Non-English speaking community members. The administrative assistant will work to create a welcoming environment for all visitors of the school. He/she will support building administration by maintaining the school budget, completing purchase orders, assisting with basic letter writing and other projects assigned by administration. They will be able to perform diverse, advanced and confidential administrative support functions. The following items are completed in English and/or the targeted language , as appropriate:

Manage student database software Administrative Support functions include, but are not limited to: Provide all components of secretarial support to the administrative staff Coordinate personnel requisitions and accompanying documentation Enter and submit purchase orders for administration and staff Prepare, transmit, and receive correspondence for administrative staff Receive, screen and direct phone calls. Respond to staff, student and parent inquiries Coordinating and scheduling meetings and appointments for administrative staff Conducting research and preparing correspondence for administrative staff Managing a number of different objectives and projects simultaneously.