Administrative Assistant (Health Information Services - HIS)
Salary
$37,200.00 - $48,300.00 Annually
Location
Richland County, SC
Job Type
FTE - Full-Time
Job Number
189742
Agency
Department of Behavioral Health and Developmental Disabilities
Division
Inpatient Services
Opening Date
07/07/2026
Closing Date
7/14/2026 11:59 PM Eastern
Class Code:
AA75
Position Number:
60027675
Normal Work Schedule:
Monday - Friday (8:30 - 5:00)
Pay Grade
GEN06
EEO Statement
Equal Opportunity Employer
Agency Specific Application Procedures:
Please complete the state application to include all current and previous work history and education using verifiable dates.
Veteran Preference Statement
South Carolina is making our Veterans a priority for employment in state agencies and institutions.
Job Responsibilities
Are you passionate about making a real difference in peoples lives? Join our team at the Office of Mental Health where we are dedicated to providing compassionate and accessible care to our community. We are seeking an Administrative Assistant for the Health Information Services (HIS) program, who is motivated to help individuals and families navigate lifes challenges and achieve long-term wellness. If you want to use your skills to build a healthier, more resilient community, we encourage you to apply.
This position is located at the SC Department of Behavioral Health and Developmental Disabilities (DBHDD) - Office of Mental Health, G. Werber Bryan Psychiatric Hospital, 220 Faison Drive, Columbia SC 29203.
As the Administrative Assistant, you will work under minimal supervision of the Administrative Coordinator I, G.W. Bryan Psychiatric Hospital - Civil/Adult facility. You will perform a variety of complex and specialized duties including proficiency in all areas of responsibility in the HIS department, providing leadership and support, audit level of analyzing medical records for completion; ensuring protection and accuracy for storage and dispensing of medical records; collaboration with physicians and other professional staff for internal and external audits/surveys; assessment of data for compiling monthly reports in adherence to HIPAA and credentialing requirements; perform audits to ensure compliance and identify areas requiring process improvement
Responsibilities include but are not limited to:
Perform qualitative and quantitative analysis of medical records to ensure compliance with standards established by OMH, TJC, and other regulatory agencies.
Provide oversight and organization of record content to ensure best practice according to facility and agency standards. Independently assist healthcare providers with
record services and the EHR. Prioritize work and adjust priorities and workflow based on emergent situations that arise, to best support assurance of appropriate and
timely responses for positive outcome and patient care. Ensure legal administrative papers are safeguarded and housed appropriately in the medical records.
Compile monthly, quarterly and annual reports, including but not limited to LPP Delinquency List, Final Summary Tracking Report, Continuality of Care Plan Tracking Report, Discharge Report, Release of Info and Productivity.
Audit closed patient records, focusing on verifying key information used for compliance audits and quality improvement purposes. Key tasks include selecting a
sample of closed records, reviewing patient demographics, inspecting for complete documentation, evaluating treatment plans, verifying discharge instructions,
identifying potential issues, and documenting findings with corrective actions.
Calculate, collect and transmit fees associated with the release of information. Ensure accuracy of entries for all disclosures in the Avatar Nx Correspondence system. Works closely with LPPs, Transitional Services staff, and social workers, to compile data to create and forward discharge packets to local Mental Health Centers, and other requestors for continuity of patient care.
Provide oversight of collaborative efforts for indexing, performs qualitive reviews of multiple systems to ensure completeness of mandated retention data.
Process requests for release of information ensuring that requests are following HIPAA and other guidelines and requirements for disclosure of records.
As the Lead, float to assist across the varies areas in the HIS. In the absence of the manager, provide guidance to the staff ensuring department coverage in all areas.
Adhere to all Corporate Compliance duties, Harassment-Free Workplace policies, time and attendance policies, and facilitates requirements for cultural awareness
training.
Minimum and Additional Requirements
Additional Requirements:
Must have the ability to access patient care areas on all Inpatient Services campuses and work-related locations.
Ability to walk, stand, climb stairs, reach, pull, push, bend stoop and lift up to 25 pounds.
Preferred Qualifications
Additional Comments
Post hire, employees must:
The South Carolina Department of Mental Health is an Equal Employment Opportunity Agency. We provide affirmative action and equal opportunity in employment for all qualified persons regardless of race, color, sex - including the basis of pregnancy, childbirth, or related medical conditions, national origin, age, religion, or disability.
South Carolina is making our Veterans a priority for employment in state agencies and institutions.
Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. Please account for any and all gaps of employment in your application. A resume will not be accepted in lieu of application completion nor reviewed to determine if an applicant has met the qualifications for the position.
The South Carolina Department of Mental Health offers an exceptional benefits package for FTE positions that includes:
Benefits for State Employees
The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.
Insurance Benefits
Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.
Retirement Benefits
State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.
Workplace Benefits
State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.
Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.
01
Have you ever been employed by the SC Dept. of Behavioral Health and Developmental Disabilities - Office of Mental Health (OMH) (formerly SC Department of Mental Health)?
02
If you have ever been convicted of a misdemeanor or felony criminal offense (other than in a Juvenile Court), you MUST list this information (unless you have taken steps to expunge your record.) This includes fraudulent checks, driving under suspension, disorderly conduct, shoplifting, etc. *Please note that conviction of a criminal offense does not bar you from employment in all cases; each conviction is evaluated individually. However, failure to list convictions is considered falsification of the application and WILL BE grounds for termination, if hired. It is your responsibility to know what is on your criminal record. If you have charges on your record that appear without a court disposition (result) you may be asked to provide that information if selected for employment. If you have questions, please inquire before you complete your application. PLEASE NOTE THAT NOT ANSWERING THIS QUESTION WILL DEEM YOUR APPLICATION AS INCOMPLETE AND IT WILL NOT BE CONSIDERED. Please indicate your understanding to this statement by checking the box below.
03
Do you have a high school diploma and two (2) years of clerical experience; OR an associate degree in secretarial science or other related field; OR five (5) years of clerical experience?
04
Please indicate your salary requirements (please be specific and not put "negotiable" or "open").
Required Question
Employer State of South Carolina
Agency Department of Behavioral Health and Developmental Disabilities Address 400 Otarre Parkway
Cayce, South Carolina, 29033
Phone OIDD - (803)898-9600
OMH - (803) 898-8600
The language used in this document does not create an employment contract between the employee and the agency. This document does not create any contractual rights or entitlements. The agency reserves the right to revise the content of this document, in whole or in part. No promises or assurances, whether written or oral, which are contrary to or inconsistent with the terms of this paragraph create any contract of employment.