Administrative Assistant (Healthcare Programs & Office Operations)

Administrative AssistantRequired Education: High school diploma or equivalentRequired Skills, Experience, Qualifications and Abilities:Two-year minimum experience working in a professional office settingProficiency with Microsoft Office applications, particularly Outlook, Word, Excel, Teams, and shared calendars, and virtual meeting applications including WebEx and ZoomExperience supporting day-to-day office operations, including supplies, equipment, correspondence, document management, and general administrative needsThe ability to enter data into, and extract data from, electronic databasesThe ability to work independently and on a team with different personalitiesThe ability to handle multiple, shifting prioritiesGood organizational skills, including an ability to organize information into reportsAbility to prioritize multiple assignmentsStrong written and verbal communication skillsPreferred Skills, Experience, Qualifications and Abilities:Previous experience working for the State Department of HealthThe client is seeking an Administrative Assistant to support the Center for Aging & Long-Term Care Policy and Finance Initiatives. The Administrative Assistant will provide office and administrative support to the Center and work closely with the Center's Director and Deputy Director.Job Responsibilities:Managing staff calendars on a day-to-day basisProviding administrative support to format and prepare reports and presentation materialsEstablishing and maintaining electronic and hard copy files, logs, and tracking systemsArranging travel arrangements and preparing related paperworkScheduling in-person and virtual meetings and conference callsCompiling, prioritizing and distributing mailMaintaining inventory of and ordering supplies as neededAnswering and routing phone calls to appropriate partiesOther assignments and projects as assigned**Only those lawfully authorized to work in the designated country associated with the position will be considered.****Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client's business needs and requirements.**