Administrative Assistant

Nippon Shokken U.S.A. is the leading sauce and seasoning manufacturer in Japan, and trying to expand the business more in the US.

MISSION Make America tastier and more convenient as Japan's No. 1 Sauce Company.

JOB SUMMARY

We are seeking an administrative professional who values a stable work schedule and enjoys supporting daily office operations. This position is ideal for someone looking for consistent weekday hours and a long-term opportunity with a growing company. Candidates seeking short-term, seasonal, or temporary employment may not be the best fit.

WORKING HOURS

• Full-time
• Monday through Friday
• 8 hours per day (8:30 am - 05:30 pm)

PAY RANGE

• $21.80/hr - $24.10/hr

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Process receipts for everyone in the office. Understanding correct information and process for reimbursement.
• Put receipt information in purchase item list and submit to headquarters within due date.
• Manage, fill out, and submit time attendance sheet
• Manage and make customer list, NET pricing form, Terms and Conditions, and contracts.
• Troubleshoot for any shipping problems.
• Process orders from customers and also the ones forwarded from sales reps.
• Update customer list when needed. Update AR list daily.
• Contacting customer’s accounting department through calls or email to have payments made within due date.
• Make sample kits.
• Help send DMs. Help ship out any packages.
• Update target sales sheet for each customer.
• Make appointments with customers.
• Check stock of office supplies and order upon manager’s approval.
• Manage and check sample stocks twice every month (mid-month and end of the month). Order them upon manager’s approval.
• Take phone calls.
• Receiving packages.
• Manage morning announcements and company notices.
• Report to manager about daily progress, problems and proposals.
• Other tasks asked by the manager.
• Job duties are not limited to list above.

Requirements

• Legally authorized to work in the U.S. without current or future sponsorship for employment visa
• Highschool degree required
• Valid driver license
• Report to office every morning
• Read, write and speak business level English
• Ability to lift min. 40 pounds
• Able to type 30 words within 1 minute without any mistakes
• Ability to stay seated 8+ hours
• Ability to use MS Office Suite (PowerPoint, Excel, Word, Outlook), Windows operation system, and Google
• Comply with company rules
• Follow company policies
• Punctual
• Focus on the task given by the company
• Is honest, tenacious and can work continuously
• Collaborate and cooperate with own department and other departments
• Able to prioritize tasks and manage time well
• Keep company and customer information (price, product, inventory, sales data etc.) confidential
• Take manager’s and supervisor’s advice and suggestion honestly to improve one’s speech, conduct and behavior
• Able to manage tasks with precision and speed
• Adaptive to various cultures

Benefits

• Paid time off
• Paid sick leave
• Paid holidays
• Medical, dental, vision insurance
• Life insurance, long term disability insurance
• 401K with employer matching
• Two company sponsored parties; Summer BBQ and Holiday Party
• Work anniversary gift etc.