Position: Administrative Assistant
Location: Downtown
Parking: $150/month parking reimbursement
Schedule: WFH on Monday & Friday.
Interviewing: Wednesday and Thursdayget availability (in-person or
virtual).
Contract Duration: 1 year most likely to be extended
- Hybrid schedule:
- Remote: Monday and Friday
- In-office: TuesdayThursday
MUST HAVE SAP & CONCUR!
Position Overview
This role is supporting 1015 team members in a
fast-paced, collaborative environment. In addition to traditional
administrative responsibilities, this individual will play a key role in weekly
production reporting, ensuring accurate and timely data delivery for
leadership.
Key Responsibilities
- Manage complex calendars, meetings, and
scheduling
- Coordinate domestic travel and process expenses
- Support office operations, communications, and
team coordination
- Produce and compile weekly production reports for
Monday delivery
- Assist with data tracking, reporting, and
executive summaries
- Coordinate events, team functions, and internal
meetings
- Provide backup support to Executive Assistant as
needed
- Work within internal systems to generate and
maintain reporting data
Qualifications
- 5+ years of administrative experience (preferably
within a large, global organization)
- Experience supporting teams in the energy / oil
& gas sector strongly preferred
- Proficiency in Microsoft Office Suite, SAP, and
Concur (required)
- Advanced Excel skills preferred but not required
- Strong organizational skills with the ability to
handle confidential information
- Excellent communication skills and a proactive,
team-oriented mindset
What Were Looking For
- A helpful, proactive, and adaptable professional
- Someone who asks questions, learns quickly, and
takes initiative
- Ability to step into the role with minimal
handoff (training materials and team support provided)
HOUDT42
#ZR