Administrative Assistant

Essential Job Responsibilities:

• Provides administrative assistance to JDHC staff as needed, assembles presentation decks, prepares agendas, and records action items for various meetings.
• Coordinate and support the planning and execution of events, meetings, and travel.
• Monitor and manage office supplies and kitchen inventory, including identifying and negotiating with Vendors.
• Maintain and update contact list and distribution list as requested by Executives.
• Answers, responds to, and/or appropriately directs telephone calls from staff, public, and outside vendors.
• Composes, types, and edits a variety of correspondence, reports, memoranda, and other material requiring judgment as to content, accuracy, and completeness.
• Coordinates and monitors conference rooms for all meetings and conference calls.
• Manages mail and delivers correspondence/packages from the mailroom accordingly.
• Research flight options, hotel accommodations, and transportation services via rental car companies or private transportation services.
• Assist with Expense Report submission and approvals for Executives.
• Assist with basic invoice payment, W9 requests, and business expense reporting for department heads.
• Help coordinate training sessions, employee meetings, and firm events.
• Coordinate special projects assigned by JDHC Executives and/or the JDHC Executive Assistant.

Other Job Responsibilities:

• Maintains employer and employee confidence and protects corporate assets, including intellectual property, by keeping information confidential.
• Contributes to team effort by accomplishing related results as needed.
• General Office Management: Maintain a tidy and organized office environment, support other executive team staff members with administrative tasks, assist with upkeep of office equipment