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Administrative Support Jobs in San Jose, CA

Administrative Assistant - HR & Office Support

Peak Technical Staffing USA

San Jose, CA

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JOB DETAILS
SKILLS
Access Control, Administrative Skills, Artificial Intelligence (AI), Billing, Business Administration, Catering Services, Communication Skills, Copying Machines, Cross-Functional, Custodial Services, Customer Support/Service, Data Entry, Data Processing, Detail Oriented, Environmental Management, Equipment Maintenance/Repair, Event Management, Follow Through, HRIS/HRMS, Human Resources, Inventory Management, Laptop PC, Lift/Move 25 Pounds, Logistics Management, Mail Processing, Mail Services, Mandarin Chinese Language, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Office Equipment, Office Management, Onboarding, Operational Support, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Printers, Problem Solving Skills, Proposal Writing, Reimbursement, Team Player, Technical Recruiting, Time Management, Vietnamese Language, Writing Skills
LOCATION
San Jose, CA
POSTED
Today
Position Summary:

We are seeking a proactive, detail-oriented Administrative Assistant to support the smooth operation of our office, general services and HR administrative functions. This role plays an important part in maintaining a professional work environment, managing smock and locker inventory, coordinating meetings and company events, and providing high-quality administrative support across the organization.

This ideal candidate is a self-starter who thrives in a fast-paced environment, takes initiative and effectively manages multiple priorities with minimal supervision. This role is cross-trained to support the Office Coordinator and will step in as needed to ensure seamless daily office operations.

This is a temporary position for a minimum of six (6) months, with the potential to convert to a permanent role based on business needs, headcount availability and individual performance.

HR and Administrative Support
  • Support onboarding activities, including coordinating system access, equipment and badges, and where applicable, issuing smocks and assigning lockers to production floor employees.
  • Support offboarding activities, including coordination of company asset returns (e.g. laptops, badges, smocks).
  • Maintain HR templates, records, and employee contact lists in a structured, organized and confidential manner.
  • ssist with coordination of meetings, training sessions and employee events.
  • Provide general administrative support to the HR team, including data entry, filing and supply coordination.
  • Collaborate with the HR team and Office Coordinator to support cross-functional initiatives and operational needs.
General Administration & Office Support
  • Provide administrative support to management, including preparing proposals and presentations, processing data and assisting with travel and expense reimbursements.
  • Source and reserve venues for business meetings, dinners and offsite events.
  • Provide backup support for non-confidential HR administrative tasks as required.
Smock, Uniform & Locker Management
  • Issue smocks and uniforms to new hires and assign lockers to the appropriate employee population.
  • Collect smocks and locker keys from departing employees and temporary workers, where applicable.
  • Maintain accurate inventory and tracking of employee and visitor smocks; distribute and collect as required.
  • Coordinate with smock-related vendors and support invoice processing.
Facilities & Office Environment Management
  • Maintain a clean, organized and professional office environment.
  • Set up and take down seasonal or event-related decor and communications.
  • Proactively remove misplaced or abandoned items from shared spaces.
  • Manage cubicle assignments and office space planning in coordination with stakeholders.
Meeting and Event Coordination
  • Organize and coordinate company events, internal meetings, celebrations and offsites as required.
  • Liaise with vendors and internal teams to manage logistics, catering, payments and communications.
  • Ensure smooth event execution with attention to detail and timely follow-up.
Backup Support to Office Coordinator (as needed)
  • Oversee daily office operations and general administrative processes.
  • Coordinate with vendors for facilities, utilities and equipment servicing.
  • Track and process office expenses, invoices and purchase requests.
  • Order and manage pantry, janitorial and office supplies.
  • Ensure functionality and upkeep of office equipment (e.g. printers, copiers, shredders).
  • Manage incoming and outgoing mail, courier services and general correspondence.
  • Welcome visitors, manage check-in/out protocols and support badge and access control.
  • Reserve and prepare meeting rooms, including refreshments as needed.
Qualifications:
  • ssociate degree or equivalent in Business Administration, Human Resources or a related field; additional education or certifications are a plus.
  • 1-2 years of experience in HR administration, office administration or a related support role.
  • Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with ATS or other HR systems is a plus.
  • Highly organized and detail-oriented, with a strong commitment to accuracy and follow-through.
  • Proactive, resourceful and self-directed with strong critical-thinking and problem-solving skills.
  • bility to manage multiple priorities in a high-volume, fast-paced environment.
  • daptable and flexible, able to adjust quickly and effectively to changing priorities and business needs.
  • Strong written and verbal communication skills with a collaborative, customer-service mindset.
  • Demonstrated ability to handle sensitive and confidential information with professionalism and discretion.
  • bility to communicate in additional languages, such as Vietnamese, Cantonese or Mandarin, is a plus.


Benefits
PEAK's benefit offerings available for our associates include medical, dental, vision, Flexible Spending Account (FSA), Dependent Care Savings Account (DCA), and 401K plan. PEAK believes that taking care of our team is essential for success and we are proud to provide benefits that enhance both your well-being and your future. Additionally, our associates may be eligible for Paid Sick Leave as required by Federal, State, or local laws.

Equal Opportunity Employer (EEO)
PEAK Technical Staffing is committed to creating a diverse and inclusive environment and is proud to be an Equal Opportunity Employer. PEAK does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status, or any other characteristic protected by applicable law. All employment decisions are made based on qualifications, merit, and business need. We encourage all individuals to apply.

Americans Disabilities Act (ADA)
The physical and mental requirements described in this job description are representative of those that must be met by an employee to successfully perform the essential functions of the position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. Must be able to perform the essential physical functions of the position, including sitting, standing, walking, stooping, kneeling, and lifting up to 25 pounds, with or without reasonable accommodation.

Candidate Privacy
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to and

AI Recruiting Disclosure
We use AI-assisted tools to help review applications and compare your experience to job requirements, but all hiring decisions are made by human recruiters. You may request a human-only process or opt out of automated communication at any time. Required notices and our latest bias audit are available on our website: www.peaktechnical.com/ai-disclosure.

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Peak Technical Staffing USA

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