About US: Tryfacta is a leading, nationally renowned Workforce Management Solution provider for private &public sector firms across the US. We specialize in Healthcare, IT, Business Support, and Professional & Craft/Light Industrial ecosystems. Founded in March 1996, we have a presence in all 50 States. Tryfacta has Ranked number 1 as one of the fastest-growing companies by Inc. Magazine (Inc. 5000)!
Tryfacta is certified by the Joint Commission for Healthcare Staffing Services & has numerous ISO Certifications that capture our commitment to continuous improvement.
Job Summary:
Tryfacta is seeking a
Administrative Assistant I for our client in
Los Angeles, CA 90012. This is a
temporary contract assignment. If you meet the qualifications listed below and are interested, please Apply Now!
Job Diva ID: 26-04844Position Title: Administrative Assistant I
Location: Los Angeles, CA 90012
Duration: 6 Months
Work Schedule: 9/80 hybrid schedule (In office Monday and Tuesday) starting as early as 7:00am – 4:45pm with every other Friday off
Responsibilities for this position include, but are not limited to:
This position will be responsible for identifying and resolving problems of limited scope and complexity and work on assignments that are routine in nature. Primary responsibilities will include supporting administrative tasks for the Section including but not limited to processing requisitions and releases for payment, assembling report documents for mailing and/or distribution, compiling and preparing routine reports with specified templates and deadlines, maintaining tracking sheets and other databases, purchasing supplies on behalf of staff, and other duties as assigned appropriate for this classification. This position will
provide support on multiple and time-sensitive analytical assignments in a high energy, team-based environment. To be successful in this role, you'll need to work collaboratively with coworkers, perform administrative duties, and demonstrate critical thinking skills. The
Administrative Assistant I will prioritize work assignments, be detail oriented and have strong communication skills.
JOB DUTIES- Prepares letters, reports, and other documents from rough drafts; arranges material into proper format; and creates basic spreadsheets.
- Answers inquiries; explains or clarifies rules, processes, and procedures; and provides information requiring general knowledge of institutional operations.
- Extracts information from a variety of sources and compiles information for periodic or special reports.
- Processes petty cash requisitions, prepares reimbursement reports, and monitors replenishment of funds.
- Performs corporate credit card purchases and reconciliations, creates reports, and provides support to other card holders.
- Maintains databases by entering information from a variety of source documents and determining actions necessary to obtain missing information or to correct information.
- Files documents, records, and reports; develops, reconstructs, and/or purges files; indexes, locates, and updates records.
- Orders, receives, and maintains office supplies.
- May act as timekeeper and assists employees and managers with accurate timekeeping submission; reviews and verifies timekeeping entries.
- Performs other related Administrative Assistant job duties as required.
To be considered for this position, you should have: [Skills, Education, or Experience]Education and Experience:- A high school diploma or general education development test (GED) and four years of relevant experience; or Associate's Degree from an accredited college or university in a related field and two years of relevant experience; or Bachelor's Degree from an accredited college or university in a related field.
- Proficient in Microsoft Excel, with strong working knowledge of the Microsoft Office Suite, including Word, PowerPoint, and Outlook.
- Experience with Oracle or other procurement software is preferred.
- Ability to work effectively in a dynamic, collaborative team environment.
- Flexible and adaptable, with the ability to pivot and respond to changing priorities.
- Strong attention to detail and commitment to accuracy.
- Personable, Team Player, Flexible, Multitask and handles pressure well.
- Detail orient, Organized, Strong Written and Verbal Communication skills a must.
- Local Candidates (Southern California)
- No Cal PERS membership
Required Knowledge of: Administrative procedures and systems; methods and techniques of data collection and report preparation; and current office technology and equipment.
Required Skills and Abilities to: Make arithmetic computations with speed and accuracy; apply business policies and procedures; problem solve; prioritize and multi-task; communicate clearly and concisely, both verbally and in writing; establish and maintain effective working relationships with those contacted in the course of work; work independently and in a team environment; and operate current office equipment including computers and supporting applications.
PHYSICAL DEMANDS, WORK ENVIRONMENT, AND VISION REQUIREMENTS
The physical demands and work environment characteristics described here are representative of those that must be met or may be encountered by an employee to successfully perform the job duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the job duties.
Physical Demands: The work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items such as paper, books, or small parts; driving an automobile, etc. No special physical demands are required to perform the work.
Work Environment: The work environment involves everyday risks or discomforts that require normal safety precautions typical of such places as offices, meeting and training rooms, libraries, and residences, e.g., use of safe work practices with office equipment, avoidance of trips and falls, observance of fire regulations and traffic signals, etc. The work area is adequately lighted, heated, and ventilated.
Tryfacta is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.