ADMINISTRATIVE ASSISTANT II - 41500308

Requisition No: 879104

Agency: Florida Gaming Control Commission

Working Title: ADMINISTRATIVE ASSISTANT II - 41500308

Pay Plan: Career Service

Position Number: 41500308

Salary: $44,000.00 - $46,000.00

Posting Closing Date: 07/11/2026

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FLORIDA GAMING CONTROL COMMISSION

Division of Gaming Enforcement

Administrative Assistant II

Position Number: 41500308

Hiring Salary: $44,000.00 - $46,000.00

Northeast Regional Office - Duval County

• OPEN COMPETITIVE*

Overview:

The Florida Gaming Control Commission is responsible for exercising all regulatory and executive powers of the state with respect to legal gaming, including pari-mutuel wagering, cardrooms, slot machine facilities, oversight of gaming compacts, and other forms of gambling authorized by state law, excluding the Lottery, as well as directly enforcing Florida's gaming laws and combatting illegal gambling activities.

The agency is overseen by five Commissioners who are appointed by the Governor, with Commissioners appointing an Executive Director who leads a team of more than 200 staff members. The mission of the Florida Gaming Control Commission is to preserve and protect the integrity of gaming activities through fair regulation, licensing, effective criminal investigation, and enforcement.

The Commission offers a supportive work environment that fosters growth and collaboration.

Position Duties and Responsibilities:

The Commissions Division of Gaming Enforcement is searching for an Administrative Assistant for the agency's Northeast Regional Office to assist with the handling of administrative and clerical functions. This position provides administrative support to the Special Agent Supervisor in the Regional Office.

Duties include:

• Assisting with answering the main telephone switchboard for the unit;
• Responsible for receiving and distributing incoming mail and faxes;
• Reconciling monthly invoices;
• Accepts court subpoenas for law enforcement personnel, logs subpoenas, and distributes them to law enforcement;
• Assisting in completing monthly fleet reports and submitting reports to headquarters;
• Assisting law enforcement personnel with travel by completing travel documents and securing hotel accommodations;
• Collecting and entering specific investigative information into tracking documents and reporting the information to headquarters;
• Assisting with maintaining the filing system;
• Assisting with special projects assigned by the Special Agent Supervisor;
• Coordinating with the Director of Administration and the divisions Business Liaison in matters relating to administrative work such as Purchasing, Accounting, Human Resource Management, Property Assets, etc;
• Collecting all property from regional office agents and personnel upon separation and coordinating with the Administration;
• Managing all regional office property assets in accordance with the policies and directions from Administration;
• Maintaining a current list of phone numbers for regional office personnel;
• Assisting office visitors for the Regional Office;
• Completing receiving paperwork for all purchases;
• Conducting or assisting in the annual property inventory for the Division as requested by the Commissions Property Asset Coordinator;
• Assisting agents in reconciling fictitious accounts;
• Discussing, collaborating, and planning with the Information and Technology unit regarding current and future information technology needs; and
• Performing other duties as assigned.

Knowledge, Skills, and Abilities:

• Knowledge of computer software programs and administrative principles and practices.
• Knowledge of general office procedures, filing, telephone techniques and office equipment.
• Knowledge of the principles and techniques of effective communication.
• Knowledge of Standard English usage, spelling, grammar, punctuation and proofreading.
• Ability to maintain as confidential a variety of criminal information.
• Ability to collect, evaluate, and analyze data relating to administrative functions.
• Ability to prepare correspondence and administrative reports.
• Ability to plan, organize, and coordinate work assignments.
• Ability to establish and maintain effective working relationships with others.
• Ability to use available technology to perform duties including computer software, hardware, and data systems

Minimum Qualifications:

• Three (3) years of administrative or clerical experience in an office setting; or an associate's degree from an accredited college or university and one year of administrative or clerical experience in an office setting.

The incumbent must be:

• Reliable and dependable.
• Strong skills in problem solving and critical thinking.
• Excellent time management skills and ability to manage multiple tasks.
• Proven interpersonal and communication skills.
• The ability to work with all levels of employees in a professional manner.
• Detail oriented.
• Applicant's must complete all fields in the Candidate Profile. Work history with month and year, hours worked, and formal education are required to qualify for this position. Responses to Qualifying questions must be verifiable in the Candidate Profile. Resumes and other documentation can be attached to provide additional information. *

Where you will work:

This position is located in the Northeast Regional Office in Jacksonville, Florida.

BENEFITS OF WORKING FOR THE STATE OF FLORIDA:

Working for the State of Florida is more than a paycheck. The state offers a comprehensive compensation package for employees that features a highly competitive set of benefits including:

• Low premium health, dental, vision, life, and supplemental coverage options!
• Paid personal time that includes annual leave, sick leave, nine paid holidays, and one personal holiday!
• Paid administrative leave for mentoring, volunteering, voting, and more!
• Family planning support that includes adoption benefits and paid/unpaid leave options for family and medical responsibilities!
• Retirement plans that include employer contributions (For more information, visit www.myfrs.com)!
• Deferred compensation plans!
• FREE basic life insurance plus additional options for you, your spouse, and children!
• Flexible Spending Accounts!
• Tuition waivers!

IMPORTANT NOTICES:

• The Florida Gaming Control Commission has employment restrictions for all commission employees referenced in sections 16.713 and 16.715, Florida Statutes.
• This position requires a Level 2 background screening and participation in direct deposit as a condition of employment. You may be required to provide your Social Security Number (SSN) and date of birth in order to conduct the background screening.

Applicants are required to apply through the People First system by the closing date, by applying online. All required documentation must be received by the closing date of the advertisement. If you have any questions regarding your application, you may call 1-877-562-7287.

The Florida Gaming Control Commission provides equal opportunities for applicants and employees regardless of actual or perceived race, ethnicity, national origin, religion, sex, sexual orientation, gender identity or expression, age, disability, pregnancy, genetic information, veteran status, marital status, and any other classification or status protected by law. The Commission does not show partiality or grant any special status to any applicant, employee, or group of employees unless otherwise required by law.

Special Reminders:

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

We hire only U.S. citizens and lawfully authorized alien workers. Our agency participates in the E-Verify System which is a federal government electronic database available for employers to use to verify the identity and employment eligibility of all persons hired to work in the United States.

The Florida Gaming Control Commission is committed to increasing recruitment

and hiring of individuals with disabilities and improving employment outcomes.

The Commission values the service veterans and their family members have given to our country

and supports the hiring of returning service members and military spouses.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the FGCC Office of Human Resources by phone at (850) 794-8030 or by email at ADA.Coordinator@flgaming.gov. The FGCC requires that applicants provide notification in advance to allow sufficient time to provide the accommodation.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.