Administrative Assistant II Dental School Deans Office

Posting Details

Position Information

Posting Number 201104668 Position Title Administrative Assistant II Dental School Dean's Office State WI Employment Status Full Time Position Status Regular If Limited Term (End Date of Assignment, Project, or Grant) Position Type Staff Job Family Operations and Administrative Services # Hours Per Week 37.5 Position Overview

Be The Difference Begins with Great People.

Are you looking for a new opportunity where you can make the difference in the lives of students and faculty? Were always looking for highly talented individuals to join our team people who think big, care deeply, and believe in being the difference in their work and community.

We prioritize student success, access to education, and service in our work to educate well-rounded servant leaders who transform their fields, our society and the world. Our Catholic, Jesuit approach emphasizes student engagement with the world around them and formation of the heart and mind.

We believe in our mission: The search for truth, the discovery and sharing of knowledge, the fostering of personal and professional excellence, the promotion of a life of faith, and the development of leadership expressed in service to others. These core values guide our relationships with our students, each other, and our community.

Marquette University offers a rich and competitive Total Rewards package including medical, dental, vision, 403(b) with up to 8% university match, generous time off package, and tuition benefits for employees, spouses, and dependents with no payback requirement! For more information, please view our Total Rewards guide.

This is your next opportunity to join an organization that invests in their employees career journey by diversifying their skills, deepening their expert knowledge, encouraging a healthy work-life balance, focusing on personal wellbeing, providing leadership training, and sustaining a culture of respect and inclusion.

Administrative Assistant II Dental School Deans Office provides administrative support to the Dental staff and leadership, with an emphasis on faculty recruitment, onboarding, and other human resource related tasks.

Duties and Responsibilities

1. Monitor and complete various administrative tasks associated with the faculty/exempt staff recruitment process such as:

• Identify new applications as they are received, and prepare application, CV, and cover letter for distribution to search committee members.
• Correspond via email with applicants at various stages of the recruitment process.
• Schedule search committee meetings as needed.
• Schedule virtual screening interviews with candidates selected by the search committee.
• Draft interview schedule and evaluation form for candidates selected for the second interview.
• Arrange lodging for candidates visiting MUSoD. Order welcome package for delivery at hotel.
• Distribute completed evaluation forms to members of the search committee.
• After the recruitment process concludes, send notification emails to applicants not selected, and update job requisition.
• Draft orientation schedule for new hires. Schedule in-person meetings for the orientation and reserve rooms as needed. Ensure offices for new hires are ready and equipped with appropriate technology.

2. Enter all vacation requests for faculty and exempt staff into MyJob Timekeeper.

3. Manage student employment hires, reactivations, and terminations.

4. Assist with non-exempt staff hires and orientations, as needed.

5. Monitor Qualtrics form for sick day reporting for faculty and exempt staff.

6. Assist with onboarding duties for faculty and staff new hires on their first day (assist with getting IDs and parking pass, tours of MUSoD, taking new hires to HR for I9 process, etc.)

7. Reconcile credit card expenses for department Pcard against general ledger and assist with student reimbursements.

8. Responsible for conversion of paper documents to electronic filing system.

Required Knowledge, Skills and Abilities

High school diploma

Minimum of two years of experience in an office support role.

Excellent organizational and customer service skills.

Excellent written and verbal communication skills.

Discretion, flexibility, and courteous demeanor.

Ability to maintain confidentiality.

Ability to work and communicate with people from a diverse population.

Ability to work independently with little supervision and frequent interruptions in a dynamic, fast-

paced environment.

Ability to multitask and prioritize daily workload.

Computer competency with Microsoft Office Suite (Word, Excel, PowerPoint).

Preferred Knowledge, Skills and Abilities

Bachelors degree and supervisory experience.

Department Dental School Posting Date 05/14/2026 Closing Date Special Instructions to Applicants EOE Statement

It is the policy of Marquette University to provide equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other applicable federal or state-protected classification.

Required Documents

Required Documents

• Resume
• Cover Letter/Letter of Application

Optional Documents

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• • Do you have a high school diploma or equivalent?

• Yes

• No

• • Do you have at least two years of related experience?

• Yes

• No

• • What is your desired salary range for this role?

(Open Ended Question)