Administrative Assistant II, Development and Membership
The Skirball Cultural Center seeks an enthusiastic and detail-oriented professional to serve as Administrative Assistant for Development and Membership. Reporting directly to the Associate Director of Development, this position is responsible for providing clerical and administrative office support to the Development Department. This position requires strong attention to detail as well as the ability to regularly interface with the Skirball's member and donor base. This is a growing department with opportunities for the right candidate to expand their role and deepen their impact over time.
Pay Range: $22 - $24 per hour
Responsibilities:
Administrative
Report to the Associate Director of Development and assist in all areas, as requested
Organize and maintain computer and hard copy files
Maintain various Excel department charts
Answer telephones and monitor the Development email inbox
Administer written correspondence and its dissemination
Schedule, arrange, and prepare rooms for meetings
Coordinate and track department invoices for payment
Attend meetings, take and distribute notes, and assist with organization
Manage the donor database in Altru: create and maintain donor and prospect profiles; process checks, cash, and credit card donations; process memberships, invoices, receipts, tributes, and thank-you letters to donors; sustain data hygiene; prepare and manage various activity reports and queries; maintain and generate mailing lists in Altru and FileMaker Pro for mailings and special events
Development
Serve as a knowledgeable representative of the Skirball Cultural Center's mission and history
Support planning and execution of major donor events, cultivation experiences, and public-facing programs
Support donor communications across the department, including lift notes, acknowledgement letters, and other written correspondence in coordination with the President's Office
Provide excellent service to donors and key partners via phone, email, and in person
Coordinate and assist with hosting on-site events
Coordinate external mailings and communications
Conduct prospective donor research
Work closely with the President's Office staff on donor-related projects and reports
Assist the Membership Manager on an as-needed basis
Assist Communications on an as-needed basis
Oversee volunteers on special projects
Qualifications, Experience, and Attributes:
3+ years of successful experience as an administrative assistant or coordinator in a similar role; experience working in a development department for a nonprofit preferred
Undergraduate degree in English, communications, fundraising, or a similar field, and/or equivalent experience
Excellent proficiency with IT tools including Office 365 applications, Altru or equivalent donor database software, FileMaker Pro, and Zoom; strong ability to conduct computer research and navigate online directories and databases
Strong organizational skills and the ability to multitask
Excellent editing and data entry skills
Collaborative, thoughtful, and professional with a genuine interest in the work
Demonstrated commitment to the Skirball's mission to welcome the stranger and help build a more just society