Administrative Assistant II

Summary

Responsibilities

• Oversee primary administrative operations, such as managing telephone lines, welcoming guests, and processing incoming mail.
  
• Organize departmental meeting schedules, maintain executive calendars, and handle travel arrangements for team members.
  
• Ensure the accuracy and accessibility of both physical and electronic filing systems, keeping all records properly organized.
  
• Draft and format standard business correspondence, reports, and presentation materials using relevant software applications.
  
• Monitor office supply inventory levels and manage procurement processes to ensure adequate stock availability.
  
• Facilitate data entry activities and aid in the compilation of basic financial documentation or expense claims when necessary.
  
• Work alongside cross-functional groups to successfully execute office policies and procedural guidelines.
  

Requirements

• Possess between 0 and 1 year of prior professional experience in an administrative or clerical capacity.
  
• Demonstrate competence with standard office software, specifically the Microsoft Office Suite (Word, Excel, Outlook) and document management platforms.
  
• Exhibit strong organizational abilities with the capacity to prioritize competing tasks within a high-speed environment.
  
• Display superior verbal and written communication skills accompanied by a polished professional presence.
  
• Show a keen eye for detail and a dedication to precision in all assigned responsibilities.
  
• Be capable of managing sensitive information with the utmost discretion and ethical integrity.
  
• Prior knowledge of the Energy and Utilities sector is advantageous but not mandatory.
  

Benefits

• Competitive salary commensurate with experience and qualifications.
  
• Comprehensive health, dental, and vision insurance coverage.
  
• Paid time off including vacation days, holidays, and sick leave.
  
• Retirement savings plan with company matching contributions.
  
• Professional development opportunities and training programs.
  
• Flexible work arrangements where operationally feasible.
  
• Employee wellness programs and ergonomic work environment.