Administrative assistant ii

Assist and provide comprehensive support to President and Vice-President - Sales and Supply Chain, serving as liaison to departmental executives and other Global Support Center departments

Primary Responsibilities:

• Provide high-level calendar management and record meeting minutes. Prioritize inquiries and requests while troubleshooting conflicts; make judgment and recommendations to ensure smooth day-to-day engagements.
• Develop itineraries and agendas including scheduling flights, arranging ground transportation, and book accommodations for President, Vice-Pres. Sales and Supply Chain, members of Senior International Leadership and other company guest
• Generate special projects assigned by President such as compiling weekly IFG updates to include financial numbers, milestones, challenges and actions to be shared with the President of Latin America, Caribbean Export
• Arrange and support important meetings and events social event for Sales department/All Associates.
• Support all sales events and customer visits including tradeshows and internal event travel and entertainment management
• Produce and distribute daily and weekly reports such as weekly active inventory, daily sales numbers, and weekly margins to the Sales team, Sister Companies, and all associates
• Participate and report on sales meetings with action plans and follow-up to ensure actions are completed. Sales team program support: Supports the execution of customer-facing programs such as customer appreciation month and new customer onboarding.

• Bachelor's degree or Associate degree

• 4 years' executive administrative and/or office experience

• Previous executive-level support

• Must be able to type proficiently and be proficient with Microsoft Office programs (Excel, Word, and Outlook)
• Advanced Excel skills highly preferred
• Previous experience with Concur and managing expense reports highly preferred
• Must be able to work with minimal supervision and be self-motivated
• strong ability to prioritize and work on multiple projects under a high-stress environment
• Ability to adapt to continually changing priorities
• strong planning and organizing skills, follow-up, and close attention to detail.
• strong communication skills
• Fast learner
• Problem solver

• English required
• bilingual in Spanish preferred

• Provide high-level calendar management and record meeting minutes. Prioritize inquiries and requests while troubleshooting conflicts; make judgment and recommendations to ensure smooth day-to-day engagements.
• Develop itineraries and agendas including scheduling flights, arranging ground transportation, and book accommodations for President, Vice-Pres. Sales and Supply Chain, members of Senior International Leadership and other company guest
• Generate special projects assigned by President such as compiling weekly IFG updates to include financial numbers, milestones, challenges and actions to be shared with the President of Latin America, Caribbean Export
• Arrange and support important meetings and events social event for Sales department/All Associates.
• Support all sales events and customer visits including tradeshows and internal event travel and entertainment management
• Produce and distribute daily and weekly reports such as weekly active inventory, daily sales numbers, and weekly margins to the Sales team, Sister Companies, and all associates
• Participate and report on sales meetings with action plans and follow-up to ensure actions are completed. Sales team program support: Supports the execution of customer-facing programs such as customer appreciation month and new customer onboarding.

• Assistant
• 
  Qualifications
• Years of experience: 4 years
• Experience level: Experienced
• 
  Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
  
  Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
  
  At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
  
  Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
  
  This posting is open for thirty (30) days.