Administrative Assistant II

Assignment Information
Medical Enterprise: 2 years Experience in a clerical/administrative role or front desk/receptionist role
Department: Student Health Center
Cost Center: 1790-7276 - STU HEALTH - COUNSELING SRVCS
PCC/RMG #: 20566
Will this position be virtual/remote, onsite, hybrid In-Person
Job Title: Administrative Assistant (Counseling and Mental Health)
Number of needs: 1
Target start date: As soon as possible
Duration of Assignment: 13 weeks
Work hours: 40 hrs. per week, Monday-Friday
Manager Name: Emil Smith
Timecard Approver: Angelique Pole
Dress code: Business casual
Parking/Cost: Street parking available or campus parking rate of $20/day at candidates expense
Education Requirement: High school or equivalent required, Bachelor\'s degree preferred

Job Description:
Minimum Experience:
2 years Experience in a clerical/administrative role or front desk/receptionist role
Experience in office work duties such as scheduling appointments, filing, handling referrals and phone calls.

Minimum Skills:
Ability to function in a fast paced and complex environment with an extraordinary ability to remain calm and project a welcoming and supportive presence.
Exceptional communication skills: communicate proactively and with empathy.
Excellent written and communication skills.
Detail oriented with excellent organizational skills.
Computer competency in Word, Excel essential, Datatel and Point and Click (electronic medical record system).

Provides administrative support to management and physicians, including but not limited to, scheduling, coordination of meetings and projects as assigned. This position will be expected to provide a welcoming environment to the team as well as students. This position will support the team by scheduling appointments, data entry and maintenance of student medical records, making copies, filing, organizing, and creating and distributing educational hand-outs. In addition, this position will be required to determine whether a student needs a Ucounseling intervention immediately, needs a counseling appointment within 48 hours, or can wait the typical time for an appointment (3-7 days); take the initiative to check with the Director or counselor to verify judgment if needed.

Medical Enterprise Non-Clinical Onboarding

Background, Education, and Employment Verification

Background Checks
Social Security Trace confirm 7 years worked and lived, as found by SSN trace
County Criminal (Felony & Misdemeanor) 7 years
Federal Criminal 7 years
National Criminal Search (Widescreen Plus)
National Sex Offender Registry
State Healthcare Sanctions
OIG/SAM (Office of Inspector General/System for Award Management)

Education
Provide proof of High School diploma or equivalent (GED)

Employment
List 3 previous employers; at least 2 must be verified

Other Required Documents
HIPAA training acknowledgment
Application form
Temporary Worker Agreement
Harassment & Discrimination pamphlet
Medical and Immunization Requirements (All items are billable EXCEPT for the Drug Screen)

Immunity Documentation (Bloodwork or Vaccination Records)

Provide documentation/titers OR vaccine records for:
MMR (Measles, Mumps, Rubella): 2 shots
Varicella (Chickenpox): 2 shots

Hepatitis B: 3 shots
Must be fully vaccinated for MMR and Varicella.

Hepatitis B Vaccination
May be declined (no exemption form required), but declination form must be on file (supplier can provide).

Tuberculosis (TB) Test
Must be completed yearly.
Documentation must show:
Date of test.
Result was read within 2448 hours.
For positive history: submit chest x-ray results.

Drug Screening 9 Panel, No THC (effective May 20, 2024)

Required substance screening for:
Amphetamines
Barbiturates
Benzodiazepines
Cocaine metabolite
Opiates (Codeine, Morphine, Hydrocodone, Hydromorphone)
Oxycodone
Phencyclidine
Methadone
Propoxyphene
Influenza Vaccine (Current Season)

Required November 1st May 30th.
Not needed if starting between May 1st and September 1st (recommended to get vaccine after September 1st).
Facility accepts signed personal/medical exemption form. IF DECLINING VACCINE, A MASK IS REQUIRED.
COVID-19 Vaccination

Not required but strongly recommended.

Fair Chance Employment
Qualified Applicants with arrest or Conviction records will be considered for Employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act

Enable Skills-Based Hiring: No

Working Job Title
Administrative Assistant II (Counseling and Mental Health)

Markup Category
Admin/Clerical

Shift Details/Expected Working Days and Hours
SEE JD

Dress Code/Special Attire
SEE JD

Does this position require driving
No

Will resource have direct patient contact
No

HIPAA training required
Yes

Nearest Parking Location
SEE JD

Will job responsibilities include working directly with minors
No