About US:Tryfacta is a leading, nationally renowned Workforce Management Solution provider for private &public sector firms across the US. We specialize in Healthcare, IT, Business Support, and Professional & Craft/Light Industrial ecosystems. Founded in March 1996, we have a presence in all 50 States. Tryfacta has Ranked number 1 as one of the fastest-growing companies by Inc. Magazine (Inc. 5000)!Tryfacta is certified by the Joint Commission for Healthcare Staffing Services & has numerous ISO Certifications that capture our commitment to continuous improvement.
Job Summary:
Tryfacta is seeking an
Administrative Assistant II for our client in
Los Angeles, CA 90012 . This is a
temporary contract assignment. If you meet the qualifications listed below and are interested, please Apply Now!
Position Title: Administrative Assistant II
Location: Los Angeles, CA 90012
Duration: 6 Months
Work Schedule: Mon-Fri, 7:00 am – 4:45 pm with every other Friday off
Responsibilities for this position include, but are not limited to:
- Researches, gathers, reviews, and analyzes data; prepares data summaries; and assists in the preparation of surveys, studies, and reports.
- Prepares a variety of office correspondence; develops and revises forms for internal use; and develops charts and graphs.
- Reviews, processes, and tracks travel authorization requests and expense reimbursements; makes travel arrangements and prepares expense reports.
- Assists with preparation and coordination of annual budget documents.
- May act as a purchasing coordinator reviewing requisitions and scopes of work, identifying new sources of supply, comparing quotes, negotiating terms and conditions, and awarding non-bid contracts for procurement of goods and services.
- Assists with preparing scope of work and specifications, conducting job walks, reviewing informal bid responses, and monitoring contract compliance.
- Reviews and processes requests for payments.
- May assist with record retention, asset tracking, and salvage duties.
- May act as Training Coordinator, processing employee training requests, scheduling/registering employees, tracking enrollment, maintaining training records, and at times assisting with the preparation of employee training plans.
- Assists with providing support for Board committee meetings, including transcribing, preparing minutes, and coordinating the preparation, editing, reviewing, and posting of Board letters.
- Performs other related Administrative Assistant job duties as required.
To be considered for this position, you should have: [ Skills, Education, or Experience]
Education and Experience:
- A high school diploma or general education development test (GED) and five years of relevant experience; or an Associate's Degree from an accredited college or university in a related field and three years of relevant experience; or a Bachelor's Degree from an accredited college or university in a related field and one year of relevant experience; or two years in a MWD Administrative Assistant I classification.
Required Knowledge of:
- Administrative procedures and systems; methods and techniques of data collection, report preparation, and basic analysis and research; basic budgeting concepts; and current office technology and equipment.
Required Skills and Abilities to:
- Make arithmetic computations with speed and accuracy; and apply business policies and procedures; use independent judgment and exercise discretion; problem solve; prioritize and multi-task; communicate clearly and concisely, both verbally and in writing; establish and maintain effective working relationships with those contacted in the course of work; work independently and in a team environment; and operate current office equipment, including computers and supporting applications.
- Minimum 5 years of experience using MS Office(Word, Outlook, Teams & Excel)and processing invoices.
- A valid California Class C driver's license is required.
Tryfacta is an Equal Opportunity-Affirmative Action Employer. We do not discriminate based on Minority / Female / Disability / Veteran / Gender Identity / Sexual Orientation / Age