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Administrative Assistant II

Belcan

Pittsburgh, PA

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JOB DETAILS
SALARY
SKILLS
Administrative Skills, Aerospace and Defense, Business Growth, Communication Skills, Community Programs, Community Support, Customer Support/Service, Data Collection, Detail Oriented, Event Management, File Maintenance, Identify Issues, Intranet, Lift/Move 30 Pounds, Logistics, Logistics Management, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft SharePoint, Microsoft Word, Multitasking, Operational Support, Organizational Skills, Performance Management, Performance Reviews, Plan Meetings, Presentation/Verbal Skills, Project/Program Coordination, Project/Program Management, Scholarship, Support Documentation, Team Player, Time Management, Tuition Reimbursement, Website Management, Writing Skills
LOCATION
Pittsburgh, PA
POSTED
8 days ago
Job Title: Administrative Assistant II Pay Rate: $25hr Location: Pittsburgh, PA Area Code: 412 ZIP Code: 15272 Start Date: Right Away Keywords: #PittsburghJobs; #AdministrativeAssistantJobs; Benefits: On the job training, with cross training for other skilled positions and opportunities for advancement. The aerospace business is growing and we are continually training and promoting up from within. *Medical, Dental, Vision, Retirement savings options, tuition reimbursement, performance increases and career advancement. Award winning team with exceptional work environment. *Six Paid Statutory Holidays after 90 days probationary period. *One Week Paid Vacation Bonus after six months / 1960 regular hours. *Weekly pay by direct deposit. *Performance Reviews (and compensation reviews) Job Description The Communications and Program Coordinator works closely with the Executive Director of the Client Foundation and the Community Engagement team to coordinate and support a range of U.S.-based programs and initiatives, including grantmaking and employee engagement efforts, as well as related communications and materials. This role is ideal for a highly organized, detail-oriented individual who is comfortable managing logistics, information, and coordination across multiple programs and priorities. Employee Programs Coordination * Support the day-to-day operations of U.S.-based Client Foundation employee programs, including Matching Gifts, GIVE volunteer grants, Volunteer Time Off and Innovative Classroom Grants. * Track employee participation and compile program data for internal reporting. * Respond to employee inquiries as needed. * Coordinate program implementation with the external vendor, including managing day-to-day communication, troubleshooting issues, and overseeing internal approvals. * Assist with internal communications to promote programs to U.S.-based employees, with the goal of increasing awareness and participation. Communications * Post finalized communication materials to internal and external channels, including employee intranet and external community engagement website. * Manage and organize storage of video and image assets in internal systems. * Source photos and other assets from both U.S. and global regions, including outreach to program participants, for website updates and other communications. * Provide support for communications initiatives on an as-needed basis. Program Support * Provide support for select Community Engagement programs, including day-of event assistance for locally based initiatives. * Assist with program logistics, such as ordering materials, signage, or other supplies as needed. * Support the Client Foundation Scholarship Program, conducted in partnership with the NATIONAL MERIT® Scholarship Corporation (NMSC). o Coordinate with NMSC and the internal communications team to gather winner information, photos, and background details. o Assist in preparing internal communications materials to share winner announcements. o Manage program timelines and ensure deadlines are met for internal and external reporting. * Collect program-related data, including grantee information and other relevant materials to support reporting and communications. * Manage community engagement-related inquiries received via Client's website; respond to and/or route as appropriate. * Manage public-facing inboxes for the Client Foundation and Colorful Communities program, responding to inquiries and routing requests as needed. Administrative Support * Coordinate meetings with internal and external stakeholders, including scheduling, preparing agendas and supporting materials, and documenting follow-up actions and next steps. * Handle general correspondence, including drafting emails and responding to inquiries. * Organize and maintain grantmaking files, historical materials, and community engagement-related supplies and program materials for easy access. Experience & Qualifications * 1-2 years of professional experience. * Strong organizational skills and attention to detail, with the ability to manage multiple tasks and priorities simultaneously. * Excellent written and verbal communication skills, including professional email correspondence. * Experience coordinating logistics for events or programs. * Collaborative, proactive and able to work effectively both independently and as part of a team. * Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, Teams); experience with SharePoint, intranet platforms, or basic website updates is a plus. * Capable of supporting event operations, including setup, light lifting (up to 30 lbs.), and sustained periods of standing or movement. * Minimum 3 days in office per week; in-office days fluctuate based on current events and programs. If you are interested in this role, please apply via the apply now link provided. Our overriding goal is to provide quality staffing solutions that help people, organizations, and communities succeed. Belcan is a leading provider of qualified personnel to many of the world's most respected enterprises. We offer excellent opportunities for contract, temporary, temp-to-hire, and direct assignments. We are the employer of choice for thousands worldwide. For more information, please visit our website at Belcan.com Belcan is an equal opportunity employer. Your application and candidacy will not be considered based on race, color, sex, religion, creed, sexual orientation, gender identity, national origin, disability, genetic information, pregnancy, veteran status or any other characteristic protected by federal, state or local laws.

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Belcan

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