Administrative Assistant II

Administrative Assistant II

Salary

$78,624.00 - $95,562.00 Annually

Location

City of San Leandro, California, CA

Job Type

Full-Time

Department

Community Development

Opening Date

11/09/2026

Closing Date

11/23/2026 5:00 PM Pacific

• Description
• Benefits
• Questions

The Position

The City of San Leandro is growing its team! We're hiring three Administrative Assistant IIs, we have two vacancies in Community Development and one in the Police Department, and we'd love for you to join us in serving our community.

Community Development Department

The City of San Leandro Community Development Department ensures the City grows in a safe, orderly way and supports high-quality development that reflects community values. The Department includes Planning, Building, Community Preservation, Economic Development, Housing, and the City's new Rent Program. It also runs the City's Permit Center, where staff help residents, businesses, and developers with permits and entitlements.

The Community Development Department is seeking to fill two Administrative Assistant II vacancies:

1) Department Administration:

This Administrative Assistant II will provide administrative support across the Department, working closely with the Administrative team and management. Duties include processing invoices and payments, preparing and tracking contracts, scheduling meetings, preparing correspondence, and assisting staff and the public.

2) Rent Program:

This Administrative Assistant II will support the City's new Rent Program, which includes an annual Rent Registry and a Residential Rent Stabilization requirement that takes effect January 1, 2027. Duties include staffing the Rent Program front desk, assisting property owners with rental registration, processing invoices and payments, scheduling program events, providing administrative support to staff, and sharing program information with members of the public.

The Police Department

The City of San Leandro Police Department is committed to delivering professional public safety services while fostering trust and transparency within the community. Achieving that mission requires a strong administrative foundation to ensure the effective and efficient operation of the Department's business and operational functions.

The Police Department is seeking a qualified, detail-oriented individual to fill the position of Administrative Assistant II. Reporting directly to the Police Business Manager, this position provides essential administrative support for the Department's day-to-day business operations. Responsibilities include processing invoices and payments, preparing and tracking contracts, and serving as the Department's training coordinator by scheduling training activities, maintaining training records, handling confidential information with discretion and supporting employee training and development.

DEFINITION

Under immediate to general supervision, performs routine to complex clerical and administrative support duties for a City department, management, staff, and/or boards and commissions; compiles, proofreads and prepares reports and correspondence; provides assistance for a wide variety of assignments related to administration of budgets, contracts, and department programs; provides customer service to City staff and the general public over the phone, in person or via email; and performs related duties as assigned.

DISTINGUISHING CHARACTERISTICS

Administrative Assistant II: This is the journey-level classification in the Administrative Assistant series. Positions at this level are distinguished from the Administrative Assistant I by the performance of the full range of duties as assigned, working independently, and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.

Duties and Responsibilities

SUPERVISION EXERCISED AND RECEIVED

Exercises no direct supervision over staff. Receives immediate to general supervision from assigned supervisory or management personnel.

EXAMPLES OF TYPICAL JOB FUNCTIONS

The typical job functions of the classification may include, but are not limited to, the functions below and are subject to changes in operational necessity.

• Provides clerical, administrative, project and/or program support for assigned management, departmental staff, and/or boards and commissions; acts as a liaison between management and other staff, outside agencies, and the public, coordinating resolutions when appropriate.
• Performs a variety of administrative details including organizing and coordinating meetings, seminars, conferences, and training sessions for department staff; initiating travel arrangements and processing payments; scheduling appointments and inspections.
• Screens calls, visitors, and incoming mail and emails; assists and directs the public to appropriate locations and/or staff; responds to complaints and requests for information; interprets and applies regulations, policies, procedures, systems, rules, and precedents in response to inquiries and complaints from the public.
• Research, compiles, and organizes information and data from various sources on a variety of specialized topics related to programs in assigned area; checks and tabulates standard mathematical or statistical data; tracks departmental employee information such as certifications, training records and expirations; prepares and assembles agendas, minutes, resolutions, reports, and other informational materials.
• Composes, types, edits, and proofreads a variety of documents, including forms, memos, administrative, statistical, and financial reports, and correspondence for department management and staff; inputs and retrieves data; verifies and reviews forms and reports for completeness and conformance with established regulations and procedures; applies departmental and program policies and procedures in determining completeness of applications, records, and files.
• Assists with preparing draft agreements using Department templates.
• Processes bills and invoices for payment; assigns proper coding; ensures compliance with City fiscal internal control procedures and federal, state, and funding agency reporting requirements; maintains records of purchase orders, expense statements, and other fiscal transactions.
• Assists with requests for proposals as well as bids for projects and/or services; prepares and maintains bid results and updates specifications; reviews and verifies compliance documentation; maintains copies of contracts, bid documents, proposals, and related information.
• For more detailed information about this job classification, visit Administrative Assistant II.

Qualifications

EXPERIENCE AND EDUCATION GUIDELINES

Any combination equivalent to experience and education that would most likely provide the required knowledge and abilities would be qualifying. A typical way to obtain knowledge and abilities would be:

Education: Equivalent to completion of the twelfth (12th) grade.

Experience:

Administrative Assistant II: Two (2) years of increasingly responsible experience performing clerical and administrative support equivalent to an Administrative Assistant I with the City of San Leandro.

Additional Information

Wondering what to expect during the recruitment process? Visit the Citys Job Opportunities page.

SELECTION PROCESS The following dates are tentative and subject to change based on the needs of the hiring department:

Deadline to Apply:

November 23, 2026, 5:00 PMReview of Submissions:

OngoingInterviews:

Week of December 14, 2026The City of San Leandro is an Equal Opportunity Employer.

For more information regarding ADA accommodations or Veterans preference, please visit the Citys FAQ page.

For current benefits information, please refer to the Benefits Program page located under the Human Resources Department on the City of San Leandro website at www.sanleandro.org. You will find a comprehensive Summary of Employee Benefits & Contract Provisions. Benefits are listed by bargaining group. Additional information may also be found in the Memorandum of Understanding for the respective bargaining group.

01

The purpose of the questionnaire is to provide applicants the opportunity to elaborate on their experience, education, and training for the Administrative Assistant II position and to assist Human Resources staff in assessing each applicants qualifications. Your responses to the questionnaire will be used to better understand your relevant experience, education, and training to determine which applicants will be invited to participate in the next step of the recruitment process. Do not answer any of the questions by indicating "see application or see resume."

• I understand

02

Do you possess a high school diploma or certified equivalent (GED)?

• Yes
• No

03

Do you possess a minimum of two (2) years of responsible experience performing clerical and administrative support or one (1) year experience performing work comparable to an Administrative Assistant I with the City of San Leandro?

• Yes
• No

04

Describe your work experience that demonstrates your ability to work in a public service environment where multiple priorities, flexibility, confidentiality, and "teamwork" were essential.

05

Describe your time management skills, especially those related to prioritizing tasks or workload. How do you handle multiple tasks simultaneously, maintaining confidential information, and/or meeting continuous firm deadlines?

06

Describe your experience working with computers, automated systems, databases, and spreadsheets. Include the software applications in which you are proficient (such as Microsoft Word and Excel) and the types of documents you have produced. Be specific.

07

Describe your work experience in processing payments for purchase orders, preparing and maintaining invoices, purchasing cards, electronic payment transactions, and performing other tasks related to accounts payable functions. If you do not have any experience in these areas, type "N/A".

08

By checking this box, I am confirming that all statements made in this supplemental questionnaire and on the application are accurate and true; and I understand that misstatements or omissions of material facts will result in being rejected from this recruitment process or released from future employment with the City of San Leandro.

• I agree

Required Question

Employer City of San Leandro

Address 835 East 14th Street

San Leandro, California, 94577

Phone 510-577-3396

Website http://www.sanleandro.org