EverStaff is seeking an organized and experienced Administrative Coordinator to support a busy recruiting and human resources team. The ideal candidate will possess strong communication skills, exceptional organizational abilities, and a commitment to delivering a positive experience for candidates and internal stakeholders.
Schedule: Monday - Friday, 1st shift
Key Responsibilities:
- Provide administrative and coordination support to Talent Acquisition team members, including recruiters and leadership, with requisition creation and recruiting activities
- Coordinate background screenings, drug testing, and pre-employment assessments, ensuring compliance and accurate documentation
- Schedule interviews and coordinate candidate travel arrangements
- Maintain recruiting content and documentation on internal SharePoint sites
- Manage internal and external recruiting mailboxes and respond to inquiries in a timely and professional manner
- Partner with recruiters to prepare, review, and distribute employment offer letters
- Process invoices, coordinate travel, and provide administrative support to Recruiting leadership
- Serve as a primary point of contact for candidates and hiring managers throughout the pre-employment process
- Maintain accurate candidate and pre-employment tracking records within recruiting systems
- Assist hiring managers with pre-boarding activities, including onboarding documentation and equipment coordination
- Coordinate phone, virtual, and in-person interviews across multiple time zones as needed
- Handle confidential information with discretion and professionalism
- Identify opportunities to improve recruiting processes and administrative efficiencies
Qualifications:
- High school diploma or GED required
- Minimum of 7 years of administrative, coordinator, or related professional experience
- Strong written and verbal communication skills
- Proficiency in Microsoft Word, Excel, and PowerPoint
- Excellent organizational skills with the ability to manage multiple priorities and deadlines
- Strong customer service, interpersonal, and teamwork skills
- Experience working with confidential information in a fast-paced environment
Preferred Qualifications:
- Experience with SharePoint content management
- Knowledge of recruiting processes and Applicant Tracking Systems
- Experience with Oracle Recruiting Cloud or Oracle HCM preferred
EverStaff offers employees Medical, Dental, Vision, Accident, Life, Disability, and Cancer insurance coverage.
All qualified applicants will receive consideration for employment without regard to race, color, religion, ethnicity, national origin, sex, gender identity, sexual orientation, disability status, protected veteran status, or any other protected status under the law.
EverStaff is an equal opportunity employer (M/F/D/V/SO/GI).