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Administrative Assistant Jobs in Escondido, CA

Administrative Assistant: III

HireTalent
  • Escondido, CA
  • Instant Apply
30+ days ago

Job Description

Job Title: Administrative Assistant: III
Job Location: Escondido, CA 92029
Job Duration: 24 Months on W2

Level III: 5-8 Years of Experience.

Job Responsibilities:
  • Provides administrative support to a department or individual.
  • Duties may include word processing, filing, faxing, answering phones, receiving and directing visitors, scheduling, financial record keeping, coordinating meetings and conferences, obtaining supplies and sorting/distributing mail.
  • May work on special projects.
  • Strong communication skills and organizational skills are essential.
  • Familiarity with MS Office required.
  • This position supports the administrative functions that keep Gas Distribution field operations running efficiently.
  • Key responsibilities include accurate and timely timekeeping, payroll and attendance support
  • Maintaining ARCOS and overtime/prearrange information
  • Tracking vacation and leave
  • Maintaining DVIR and other required records
  • Processing as-builts and supporting permit workflows
  • Producing operational reports and coordinating with supervisors and employees to resolve issues and meet deadlines.

Education/Experience:
  • High school diploma or equivalent required.
  • Relevant administrative, timekeeping/payroll, or operations-support experience is strongly preferred.

Day to Day Responsibilities:
  • The role provides day-to-day administrative support for Gas Distribution district operations, with an emphasis on timekeeping and payroll support, ARCOS administration, vacation and leave tracking, DVIR administration and records retention, as-built processing in SAP/Procore, permit support, reporting, supply ordering, and general administrative coordination.
  • The role will work with employees, supervisors, management, and other district administrative staff to resolve discrepancies and keep operational records and processes current.
Three qualities that would make a candidate stand out are:
  • Strong attention to detail and accuracy, especially with timekeeping, payroll, records, and compliance-related documentation.
  • Excellent organization and follow-through, with the ability to prioritize multiple time-sensitive administrative tasks in a field-operations environment.
  • Strong communication and collaboration skills, including comfort working directly with employees, supervisors, management, and administrative partners across districts.
  • ***to provide all equipment

Numbers & Facts

LocationEscondido, CA

Skills

  • Administrative Skillsunmatched
  • Communication Skillsunmatched
  • Conference Managementunmatched
  • Detail Orientedunmatched
  • Distribution Operationsunmatched
  • Documentationunmatched
  • Establish Prioritiesunmatched
  • Fax Machinesunmatched
  • Follow Throughunmatched
  • High School Diplomaunmatched
  • Mail Processingunmatched
  • Microsoft Officeunmatched
  • Operational Supportunmatched
  • Operations Processesunmatched
  • Organizational Skillsunmatched
  • Plan Meetingsunmatched
  • Problem Solving Skillsunmatched
  • Purchasing/Procurementunmatched
  • Record Keepingunmatched
  • Records Managementunmatched
  • Reporting Skillsunmatched
  • SAPunmatched
  • Schedule Developmentunmatched
  • Team Playerunmatched
  • Telephone Skillsunmatched
  • Time Managementunmatched
  • Word Processingunmatched

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